1. Day Camp Pack Coordinator Training
Cub Scout Day Camp 2018
Day Camp Pack Coordinator Training

2. Tonight’s Agenda Day Camp Staff What is Day Camp?
Who Can Attend Camp
What is Day Camp Coordinator Job?
Pack Day Camp Planning
Staffing Requirements
Calendar/Deadlines
Forms
Tiger Day Camp
WEBELOS Overnight
Kiddie Camp

3. Your Day Camp Staff Melani Hunt – Camp Director
Larinda Hopkins – Program Support
Alyson Otto – Program Support
Alyshia Compton – Program Support
Sandy Gage – Program Support
Debbie Jones - Quartermaster
Sarah Eckert - Quartermaster

4. Camp is a week long program
What is Day Camp?
Cub Scout Day Camp offers scouts a chance for advancements, friendship & fun!
Camp is a week long program
Tuesday July 10th - Friday July 13th Game Farm Wilderness Park
9:00 am - 4:00 pm Tuesday-Thursday / 9:00 am - 1:00 pm Friday
This Year’s Theme is
“North To Alaska”

5. Who Can Attend Day Camp? LDS Rank Traditional N/A
1st Grade Beginning September 2018
8 years old by July 31st
2nd Grade Beginning September 2018
9 years old at Camp
3rd Grade Beginning September 2018
10 years old at Camp
4th & 5th Grade Beginning September 2018

6. Pack Coordinators A very important volunteer at Day Camp
Job Description
Promote Day Camp in their Pack
Answer questions from interested parents
Contact point for Pack and Day Camp Staff
Registrar: Ensure Pack Registration, Submission of Rosters / Fees
Ensure Completion of all On-line Applications
Turn in Monies & Rosters by deadline
Ensure Adult Registration and Scheduler of Volunteers
Ensure that the Pack meets the Camp Volunteer Quotas
Check out the Pack Coordinator Pages on the Website for help!!

7. Calendar & Deadlines Dates to Remember!!
February/March- Promote Day Camp
April 12th – Online Youth Registration & Fees Due
May 10th – Volunteer Online Registration & Schedules Finalized
June 14th – All Volunteer Attendance Required Training Walking leaders, Station leaders, Camp Aid & Den Chief
July 9th - On-Site Camp Review- Required All Volunteers
July 10th - 13th - Day Camp 2018 “North to Alaska”

8. Get the WORD OUT about Day Camp!
Day Camp Promotion
Get the WORD OUT about Day Camp!
Hold a Kick off Meeting
Invite all scout parents
Promote in Pack Newsletter or website
Posters & Flyers
Invite Day Camp Staff to attend Pack or parent meeting
Direct Parents to the Day Camp Web Site

9. Day Camp Website Pack Coordinator Pass Word Access
Pack Coordinator Pass Word Access
(Need to register new each year!)
Camp Schedules Den Groupings
Volunteer Assignments
Open Access for Parents and Volunteers
Registration
Training documents FAQ: Be Prepared
Activity Schedule and Instructions

10. April 12th Youth Registration Deadline
Registration is Paperless!!
Are you READY??
Complete Before the 12th:
Online Registration- Online Registration Completed
(Youth and Adult can be done at the same time!!)
Registration link found at:
Bring on the 12th:
Rank Roster
Payment Form
Payment (One Check per pack)
Payment Form
One Roster

11. Make sure your families know what Pack they are in!!

12. Pack Coordinator’s View
After the Pack Coordinator has registered as an adult, your status needs to change to Coordinator. Please me at to let me know you have registered!

13. After registration is started, pack coordinator has helpful information available, i.e. missing information buttons or access to update forms.

15. Scout / Volunteer View Cub / Web Daycamp Web Ovr Nter Only
Tiger Twilight

18. May 10th Volunteer Registration/Schedule Deadline
What needs to be completed by May Deadline Online registration: / Registration / Adult – Your Pack # Same Online Registration as Youth Help Keep Us On Track!! If this date is missed we will not have station assignments for training June 14th
Volunteer
Roster

19. Pack Staffing Requirements
1 Cub = 2 Adult Volunteer days
Cubs
1 Walking Leader : 4 Cubs
1 Station Leader : 8 Cubs
WEBELOS
1 Walking Leader : 4 WEBELOS
1 Station Leader : 8 WEBELOS
We strive to match Every Parent with their Scout:
PLEASE remind your parents this may not always be possible
Walking Leaders
Station Leaders

20. Pack Staffing Requirements
1 Cub = 2 Adult Volunteer days
What is an Adult Volunteer?
Walking Leader (21+)
Track advancements
Supervise and provide discipline
Enforce the buddy system
Make sure everyone is accounted for throughout the day
Must be Youth Protection trained
Must attend Required Training
Station Leaders (21+)
Provide Leadership and Guidance at assigned Station
Communicate Station Activity to Walking leaders and Scouts

21. Pack Staffing Requirements
Camp Aide & Den Chief
Camp Aide (14-20) can fill ½ station staffing requirements
Assist Station Leaders
Can not be in charge of Youth
Must be Youth Protection trained
Must attend Required Training
Den Chief (11-13) Does not fulfill Adult Staffing requirements
Assists Walking Leaders with Positive behavior modeling
Must be registered with the BSA
Must be 1st class rank or higher

24. Edit Functions -

25. Start Reminding your Volunteers Frequently!!
June 14th Training
All Adult & Youth Volunteers, & Den Chiefs
Must Attend - Required
Start Reminding your Volunteers Frequently!!
June 14th Training:
Walking, Station, Camp Aid & Den Chief
Location: District Round Table
We will be reviewing stations, Rules & Regulations
7:00 pm

26. Remind Your Volunteers Several Times!
July 9th Camp Review
All Adult and Youth Leaders Must Attend - Required
Remind Your Volunteers Several Times!
Please leave Cub Scouts and Siblings at home
Location: Game Farm Wilderness Park
Time: 7:00pm Review of Camp layout, Final Rules & Regulations Opportunity to ask Camp Staff Final Questions
Encouraged Volunteers to bring chair or blanket for seating!

27. Camp Arrival Schedule The Adventure begins at 9:00am Station Leaders
Leadership Must Check in at Headquarters
Cub Scouts Proceed to Gathering Area
Station Leaders
8:00 am checked in and ready to go
Walking Leaders
8:30 am checked in and ready to go
Camp Aides & Den Chiefs
Cub Scouts
8:50 am checked in and ready to go -
Den Assignments will be available via website a few days before camp
The Adventure begins at 9:00am

28. Tiger Programs All Day Option: Twilight Option: Tiger & Adult partner
Tigers are Welcome to attend Day Camp all week with an adult partner
Tiger Adult Partner does not count towards other leadership requirements
Tiger & Adult partner
Wednesday July 11th
4:30 pm – 7:30 pm
Bring a sack dinner for both
A fun filled evening for Tigers and Adult Partner

29. WEBELOS Woods-Overnighter
July 13-14, 2018
Where: Auburn Wilderness Game Farm Park
Time: 5:00 pm to Noon / Campfire at 8:00 pm
Fee: $10 per WEBELOS & Guardian (21 or Older).
Each WEBELOS must have 1 parent or Guardian
Bring: Tent, Sleeping Bag, Personal Needs & Parent or Guardian.
 REGISTRATIONS DUE: June 30

30. Kiddie Camp
When: July , :30 am – 4:15 pm
Where: Auburn Wilderness Game Farm Park  
Who: Children of Cub Scout Day Camp Staff
Cost: $15.00 per child per day
All children MUST be toilet trained - No exceptions!
 Registration opens immediately. We encourage early registration for planning purposes.
See the Foothills Cub Camp Website for further contact information and registration forms

31. Questions?
“When you combine the teachable, yet adventurous spirit of youth and the BSA Scouting program, you create leaders with character.  Let’s join together and help all youth of today reach their full potential through the Scouting program.”
Scouts
Core Staff
Volunteers