Administrative Structure and Duties Task Force January 14, 2016 OSU Faculty Senate Meeting

Membership  Mark Abbott – Dean, College of Earth, Ocean, and Atmospheric Sciences Viktor Bovbjerg – Associate Professor, School of Biological and Population Health Sciences Natalie Dollar – Associate Dean, OSU- Cascades Campus; Associate Professor, Speech Communication Toni Doolen – Dean, University Honors College Kate Hunter-Zaworski – Past Faculty Senate President – Task Force Co- Chair John Killefer – Head, Department of Animal and Rangeland Sciences Dave King – Associate Provost, Extended Campus Denise Lach – Director, School of Public Policy Linda Powell – Director, OSU Shared Services Larry Roper – Vice Provost for Student Affairs – Task Force Co-Chair

Charge of the Task Force Provide a comprehensive review to determine if OSU’s top administrative structure and organization will enable the university to perform as an effective, efficient, high-performing educational enterprise that is comparable to its similar-sized peer institutions. Focused primarily on the academic and related functions of the organization.

The charge includes: Compare with aspirational or other appropriate peer institutions of similar size and complexity. key administrative functions at OSU size of key administrative units and faculty and staff to administration ratios   Analyze organizational charts of OSU and other institutions to identify administrative positions that are different at OSU or positions that are commonly used at other institutions, but that do not exist at OSU. Identify duties performed by such functions.  Make recommendations for future organizational structures and administrative duties.

Peer Institutions for purpose of task force Colorado State University Arizona State University Purdue University North Carolina State University University of Florida Iowa State University University of Tennessee University of Wisconsin

Task Force Process Regular meetings and background research Interviews with peer institutions Small groups meetings Developed organizational scenarios Three Structural Layers: Reporting Communication Budget

Guiding Principles The recommended structure(s) : must reflect the complexity of OSU’s mission and support OSU’s mission achievement; reinforce OSU’s emphasis on student success and meeting the educational needs of students; demonstrate attention to efficiency and responsible stewardship of OSU’s fiscal and human resources;

Guiding Principles 4-7 The recommended structure(s) : support and reinforce OSU’s culture of collaboration and shared governance; support the strategic direction and functioning of OSU; must be inclusive, enterprise-wide and reflect all locations where OSU delivers programs and services; and must be aspirational – the recommendations must reflect OSU’s dynamic nature and the trajectory of the university’s growth. 

General Conclusions Current Administrative Structure is appropriate effective communication most important Provost and VP Finance and Administration Similar to peers Many reports Build increased staffing support OSU staffing levels lower than most peers Reinforce OSU’s collaborative Culture

Assistant Dean position Mixed across peers with respect to academic rank Mixed between academic and non academic units Task Force recommendation: Strong rationale for strategic importance of the position in advancing college or unit’s leadership agenda Academic Deans and Provost determine if position would enhance College’s success

Vice-Provost for Academic Resource Management and Institutional Effectiveness Oregon State University may benefit from a leadership position that focuses on aligning our academic resources, planning and strategies. Due to the increased accountability and emphasis on strategically focused decision making. The Faculty Senate and Senior Leadership examine the creation of a new position.

Last words The Task Force endorses committing attention to strengthening communication and collaboration among administrative units and building on OSU’s strong history of shared governance.