1. UGANet Meeting January 7, 2004
IT Council Proposal v2.0
UGANet Meeting
January 7, 2004

2. CIO IT Council Executive Management Technology Review Board
University of Georgia
Information Technology Decision-Making Model
Executive Management
Technology Review Board
Senior Academic
Technology Review Board
Research Computing
Committee
CIO
&
IT Council
Public Service and Outreach Computing
Committee
Academic and Instructional Computing Committee
Administrative Computing
Committee

3. IT Council Executive Management Technology Review Board
University of Georgia
Information Technology Decision-Making Model
Executive Management
Technology Review Board
Executive Management Technology
Appoint Chair of IT Council
Provide Guidance and Direction to the IT Committees
Review Effectiveness of Decision Making Model
Review Recommendations from the IT Council
Allocate Resources for Prioritized Projects
Deliver Mandates to the IT Council
Support and Enforce the Adopted Model and Process
Attend Bi-annual Meetings with the IT Council
Senior Academic
Technology Review Board
Research Computing
Committee
CIO
&
IT Council
Public Service and Outreach Computing
Committee
Academic and Instructional Computing Committee
Administrative Computing
Committee

4. Senior Academic/Administrative (Deans and VPs suggested)
University of Georgia
Information Technology Decision-Making Model
Executive Management
Technology Review Board
Senior Academic
Technology Review Board
Senior Academic/Administrative
(Deans and VPs suggested)
Appoint Chairs (4) of Computing Committees
Identify Appropriate Faculty, Staff and Students to Serve on Committees
Provide Guidance to the Computing Committees
Review the Recommendations of the IT Council
Research Computing
Committee
CIO
&
IT Council
Public Service and Outreach Computing
Committee
Academic and Instructional Computing Committee
Administrative Computing
Committee

5. “Action” Committees (What) Gather data from constituents
University of Georgia
Information Technology Decision-Making Model
Executive Management
Technology Review Board
Senior Academic
Technology Review Board
“Action” Committees (What)
Gather data from constituents
Develop strategic vision for represented function
Gap analysis & strategic recommendations
Prioritized project list
Build consensus and buy in from the UGA communities
Functional computing standards and policies
Research Computing
Committee
CIO
&
IT Council
Public Service and Outreach Computing
Committee
Academic and Instructional Computing Committee
And then a miracle happens…
Administrative Computing
Committee

6. CIO CIO Facilitate Alignment of Local and Central IT within UGA
University of Georgia
Information Technology Decision-Making Model
Executive Management
Technology Review Board
Senior Academic
Technology Review Board
CIO
Facilitate Alignment of Local and Central IT within UGA
Lead Communication and Collaboration throughout UGA
Facilitate Process Development for IT
Partner with Senior Administration
Recommend IT Resource Priorities for UGA
Assign Liaison Roles to IT Council and Computing Committees
Attend Meetings with the Executive Review Board (include subject matter experts where appropriate)
Research Computing
Committee
CIO
&
IT Council
Public Service and Outreach Computing
Committee
Academic and Instructional Computing Committee
Administrative Computing
Committee

7. IT Council IT Council (What and How)
University of Georgia
Information Technology Decision-Making Model
Executive Management
Technology Review Board
Senior Academic
Technology Review Board
IT Council (What and How)
Create a Comprehensive Strategic Vision and Plan for IT
Build Consensus and Get Buy in from the UGA Community
Serve as Liaisons to External Groups
Develop Metrics
Attend Bi-annual Meetings with the Executive Review Board
Research Computing
Committee
CIO
&
IT Council
Public Service and Outreach Computing
Committee
Academic and Instructional Computing Committee
Administrative Computing
Committee

8. IT Council Membership Chairperson Dean Soloski Directors of IT
Greg Ashley, EITS, Executive Director
William Clayton, University Libraries, Director of IT
Sandi Glass, College of Education, Director of IT
Don Hamilton, College of Agriculture & Environmental Sciences, Director of IT
Brad Hunt, Terry College, Director of IT
Christine Miller, Franklin College, Director of IT
ITMF Representative (1 year rotational, appointment by ITMF)
Computing Committee Chairpersons
David Landau (Confirmed), Chairperson, Research Computing Committee
Bill Jackson (recommended), Chairperson, Academic Computing Committee
To be determined, Chairperson, Public Service and Outreach Committee
To be determined, Chairperson, Administrative Computing Committee
Others:
Dennis Calbos, CIO
George Zinkhan, Faculty Representative (1 year rotational, appointed by University Council)
Stan Gatewood, Chief Information Security Officer
UGAnet Representative (ex-officio)
Budget Director, Finance & Administration
Tom Maier, Executive Director Strategic Planning and Policy Development, OIIT

9. ITC Goals Initial Priorities
Create a strategic I.T. plan that is aligned and integrated with the UGA strategic plan
Link priorities and budgeting
Foster a truly collaborative environment

10. ITC Guiding Principles
Maintain institution-wide focus, respecting the disparate needs and priorities of all UGA units
Be committed to an attitude of service to faculty, staff, students, and administration
Encourage measurable innovation and change in support of UGA’s mission
Advocate new or revised relevant policies and standards
Seek to be intellectually honest, timely, responsive, and conclusive in all endeavors; i.e. maintain the highest level of integrity
Recognize the increasing need for information security and continually seek a proper balance with the need for information access
Endeavor to ensure that planning processes are well-coordinated and appropriately collaborative
Base priorities on UGA mission and strategic planning
Consider the entire lifecycle cost of technologies and their effect to the university environment
Listen intently to and zealously communicate with the university community and all relevant stakeholders

11. Key Success Factors Senior management support
A CIO reinforcing the process
A collaborative attitude focused on institutional priorities
A significant time commitment
Active functional Computing Committees
Data driven decisions
Communication, communication, communication
Be Flexible

12. Next Steps Present to wider audience at UGA for comments
Solicit committee appointments
Define scope of each committee
Present final proposal to Provost for endorsement (February)

13. IT Council Executive Management Technology Review Board
University of Georgia
Information Technology Decision-Making Model
Executive Management
Technology Review Board
Senior Academic
Technology Review Board
Research Computing
Committee
CIO
&
IT Council
Public Service and Outreach Computing
Committee
Academic and Instructional Computing Committee
And then a miracle happens…
Administrative Computing
Committee