Data Collection Guide for Enrich Users 6/10/2015

A Big Thank You! This presentation was created by Dan Wright at Aurora Public Schools. We thank him for his generosity of sharing this wonderful resource. --Data Team

State Reporting This is found on the Enrich Home Page

Set your time so it does not conflict with other processes Make sure your dates match the collection.

Only the Collection is automated, not the Send to CDE Only the Collection is automated, not the Send to CDE. That is AU control.

This screen gives you a summary of the collection’s progress # of students in these categories # of students with errors in these categories # of students whose data were collected but not yet sent This screen gives you a summary of the collection’s progress

Enter your Pipeline login, hit submit.

How to check the Daily Processes Log

To check the 9 errors, click “Validation Report” Gives you a break down and the details of the 9 errors. Click a number to get to the student’s IEP (student who is receiving this error) when you click “4” You’ll see a screen like the next slide.

The LINK takes you directly to the View History Screen Students’ Names The LINK takes you directly to the View History Screen Click the student’s name to go to his/her IEP

Edit tells you the record was previously edited

Override

When to use Override? Advantage Disadvantage You only make the change once. Disadvantage The changes are made student by student If there are additional actions in the IEP or IC, data will not be updated. I use it for Child Find, Private Schools and Programs I don’t use it for Facilities (OOD). We keep a separate spreadsheet for Facilities I add them to the pipeline after all other errors are corrected. It makes it easier to correct just those errors.

Finding the Edited Files

There is no Search Option I usually sort by SASID At the bottom of each page, select the page number you think the ID# might be on. It only displays 15 pages at a time. We need search capability on this page.

Fix the Errors: Goal is Clean Data Administrative Edit for minor, non-printing errors Amendment, parents are notified and consent is granted for the change. Temporary Fixes: Fix it in the Edit file, with an Amendment to be held later Fix it in the flat file only

After All Errors are Corrected Recollect the data Resubmit the data to CDE If you are still error free, go to the Data Pipeline

CDE Data Pipeline

Use the Dashboard to make sure the Participation and Child File are current.

Make sure both files are current before running a Snapshot

Wait for the email.

Level 2 Errors

Error Summary

Scroll to the Bottom for the Details Save to Excel

Go Back to Enrich and work the errors. You can have multiple instances of Enrich

What Path to Report in? What services is the student being evaluated for? Part C Services Part B Services Was the student receiving Part C services immediately prior to this Part B evaluation? Yes No Path 1 Students in this Path are 0 to 3 years old. Path 2 Students in this Path are 2.5 but not yet 4 years old. Path 3 Students in this Path are 2.5 to 21 years old. It is possible a student will be reported in more than one path.

Path 1—Child Find Eligible/

Path 2—C to B

Path 3—Part B Only

Path 4—Path 1 & 2 Same Year &

Path 5—Paths 1 & 3 Same Day & on the SAME day

Path 6 No Initial Referral During the Current Reporting Period. Annuals and Revaluations

Path 7—Path 2 & 3 Part C to B & Part B Paths 2 and 3 in the same reporting year C to B—Not qualified A referral and Path 3, initial later in the same year. Or C to B qualified—parent refused consent for service. Then a Path 3 referral later in the same year.

Current Summary Report

Great Management Tool Scroll to the bottom: Click on any number and it’ll bring up a list of the students

Click on Complete This will take you the student Program Tab. The errors will show red in the chevrons.