Program Policy Committee Report 2017-2018

Program Policy Committee Report Mandate Develop, implement and oversee SSO’s governance and compliance program Review the status of SSO’s compliance with applicable laws and regulations Review the status of SSO’s compliance with its By-laws and board policies Review each of SSO’s By-laws and board policies at least every three years and recommend changes, as required June 23, 2018 Program Policy Committee Report

Ontario Sport Recognition Policy Sets out mandatory requirements that all PSO/MSOs must meet in order to be recognized by the Government of Ontario Ensures PSO/MSOs meet high standards in governance, administration and programming Positions Ontario as best-in-class PSO/MSO jurisdiction June 23, 2018 Program Policy Committee Report

Program Policy Committee Report Overview of Approach Mandatory requirements Administration / Governance Not-for-profit, elected board of directors, by-laws, operational & financial policies, multi-year strategic plan and annual operational plan, budget & financial review engagement report / audit, insurance, annual general meetings, etc. Policies Approved by board of directors and posted on website June 23, 2018 Program Policy Committee Report

Program Policy Committee Report Sport Recognition SSO application for Sport Recognition submitted October 2016 Application viewed by Ministry as “extremely thorough and comprehensive” SSO granted Ontario Sport Recognition effective April 1, 2017 As a recognized sport, SSO was allowed to apply for Ontario Amateur Sport Fund (OASF) grant SSO granted annual funding allocation of up to $357,402 over 2 years June 23, 2018 Program Policy Committee Report

Activities April 2017 – March 2018 Revisions to the SSO By-laws (Sept. 2017) Clarification on role of Nominations Committee Regional representation Director affiliation (one director per Member) Term limits (directors to serve terms of 3 years to a maximum of 3 consecutive terms) Follows current best practices on term limits for not-for-profit boards June 23, 2018 Program Policy Committee Report

Program Policy Committee Report Activities 2017-2018 (cont’d) Governance webinars (March 2018) Ontario Not-for profit Corporations Act Employment Standards Act Co-hosted with Sport Law & Strategy Group June 23, 2018 Program Policy Committee Report

Program Policy Committee Report Activities 2017-2018 (cont’d) Participation in Enhancing Sport-specific Concussion Policies Project Team Hosted by Ontario Physical & Health Education Association (OPHEA) and the Coaches Association of Ontario (CAC) Goal is to enhance sport-specific concussion management policies & protocols Ruth Belcher & Laura Steacy participated SSO policy & guidelines viewed as among the most comprehensive of any amateur sport in Ontario June 23, 2018 Program Policy Committee Report

Program Policy Committee Report Activities 2017-2018 (cont’d) Further enhancement of Concussion Resources page on SSO website: SSO Concussion Policy (revised Jan. 2018) to meet requirements of Rowan’s Law (Concussion Safety), 2018 SSO Concussion Policy Template for Clubs (new) SSO Synchro Specific Concussion Guidelines (revised Jan. 2018) including: Removal-from-sport Protocol Return-to-sport Protocol Return to Synchro Concussion Progress Tracker Helpful concussion resources All documents developed in collaboration with OSSC coach Laura Steacy & her colleagues at the University of Toronto Concussion Lab June 23, 2018 Program Policy Committee Report

Program Policy Committee Report Activities 2017-2018 (cont’d) Online Injury Tracker Form In collaboration with the Sunnybrook Office for Injury Prevention SSO has customized Sunnybrook’s Play Safe Injury Tracker, a web-enabled surveillance platform for sport injury Released September 2017 Generates reports, including at club level Helps SSO and clubs better monitor, respond and prevent injuries, including concussion injuries Fully supported by SSO’s insurance provider We now have a full season of data to review with reporting to clubs by September 2018 June 23, 2018 Program Policy Committee Report

Program Policy Committee Report Activities 2017-2018 (cont’d) New policies: Social Media Policy (April 2018) Revised policies: Privacy Policy (July 2017) Selection Policy (Dec. 2017) Other documents: Sanction Information & Forms (new online form and handbook) June 23, 2018 Program Policy Committee Report

Program Policy Committee Report Activities 2018-2019 Sport organizations increasingly assessed against specific governance requirements as a condition of public funding Current focus on requirements related to harassment & abuse in sport SSO has implemented Respect in Sport “Conduct Suite” Revised Code of Conduct & Ethics and Conflict of Interest policies New approach to dispute resolution including ADR Enhance education on how to address harassment & abuse June 23, 2018 Program Policy Committee Report

Thank you Questions?