1. Booster Club Training

2. Where can I find this presentation?
From the Business Services department webpage:

3. Mission Statement
Goose Creek CISD, develop and enhance each learner’s intellectual, social, and well-being facilitated by a highly qualified team committed to Growth, Community, Collaboration, Innovation, Success and Determination.

4. Booster Club Formation
Goose Creek CISD booster clubs must be a 501(c)3
A non-profit organization is created by filing articles of incorporation with the Secretary of State
Form 202- Articles of incorporation Pursuant to Article 3.02 Texas Non-Profit Corporation Act

5. Organization
Each booster organization must develop and maintain bylaws
Rules of membership
Establish fiscal year
Organizational Structure
Method for electing officers
Only members in good standing will be permitted to hold office or vote
District employees shall not serve in financial capacity

6. Suggested Audit Program
Bank Reconciliations
Bank Statements
Receipts
Disbursements
Fundraisers
Miscellaneous

7. Reporting Requirements to District
List of officer information: July 1st
Booster Club Guidelines Receipt: July 1st
Copy of bylaws: September 30th
End of year financial statements: June 30th
GASB #39 Annual Survey of Financial Support: June 30th
Audit committee report: July 31st

8. Role of Booster Clubs in GCCISD

9. Role of Booster Clubs in GCCISD
Superintendent of Schools
Solely responsible for the entire educational program including curricular and extracurricular activities
All activities, events, and personnel are under the jurisdiction of the Superintendent
It is important that booster clubs recognize this authority and work within the framework prescribed by the school administration
Principal
Directly responsible for all money raising activities carried on in his/her school or sponsored in any manner by or on behalf of his/her school. All committees shall work in full cooperation with the principal and under his/her supervision in planning or conducting special programs and activities, which involves the raising of money
Prior to the start of any fundraising activities, booster organizations shall submit a fundraising application for each anticipated event, and receive approval from the campus principal
Obtain copies of bylaws, annual financial report, and audit committee report for each authorized booster club

10. Role of Booster Clubs in GCCISD
District employee
Individuals who actively coach or direct a UIL activity shall serve in an advisory capacity to the booster club and shall not have control or signature authority over booster club funds
School district staff shall not accept or solicit any gift, favor, service, or other benefit
Direct payment to district employees is prohibited
District employees shall not serve in financial capacity
The campus administrator or designee must be present at all booster meetings

11. Prohibited District Services
Armored Car Service
District Employer Identification Number
Safekeeping - booster clubs may not store funds on campus for safe keeping

12. Fundraising

13. Fundraising
Prior to the start of the school year, booster organizations shall submit a fundraising application for each anticipated event, and receive approval from the campus principal
Application includes:
Vendor information (if any)
Product or service
Estimated proceeds

14. Fundraising Individual Accounts
Booster clubs shall not maintain individual accounts
Booster clubs cannot require a member to participate in a fundraising activity
Nor can members be required to raise or sell a certain amount
These practices jeopardize the organizations tax-exempt status with the IRS

15. Fundraising Raffles Bingo Booster clubs are permitted to hold raffles
Raffles are subject to the guidelines presented in the booster club manual
Bingo
A booster organization should consider all applicable regulations for bingo
Detailed rules may be obtained from the Texas Lottery Commission

16. Miscellaneous

17. Donations
School district staff shall not accept or solicit any gift, favor, service, or other benefit
Gifts to students
Donations to the district will become sole property of the district
Donations will be earmarked for a specific purpose
Tax deductible donations

18. Scholarship Programs
The district requires the implementation of any scholarship programs to be consistent with all other district scholarship programs. Some key points are:
Committee members cannot have a conflict of interest
Decision making criteria must be made available upon request
All qualifying seniors must have a chance
Additional information can be found in the booster club guidelines

19. Reminders
Failure to follow policies and procedures of the District may result in refusal by the campus principal to allow related activities on campus
All meetings shall be public and announced in advance in accordance with bylaws
The campus administrator or designee must be present at all booster meetings
There will be no student activities in the name of the school organization or booster organization unless prior permission has been received from the sponsor and the principal or the sponsor is present
No cash will be given to any school employee to use at his or her discretion

20. Booster Club Forms

21. Booster Club Forms Confirmation of Financial Information
Financial Statements
Fundraiser Request Form
Booster Club Guidelines Receipt
Annual Survey of Financial Support

22. Confirmation of Financial Information

23. Financial Statements

24. Fundraiser Request Form

25. Booster Club Guidelines Receipt

26. Annual Survey of Financial Support

27. Business Services Contacts
Margie Grimes, Chief Financial Officer
(281)
LeAna Dixon, District Treasurer/Controller
(281)
Pauline Cedeno, Senior Accountant Special Revenue
(281)
Larina Dobson, Campus Compliance Accountant
(281)

28. Thank You!