UHS Science Research Teachers Grading

Grading UHS Science Research instructors are required to assign official grades for both Summer and Full Year Science Research courses. On the day grading opens, emailed instructions will be sent on how to access rosters and input grades for students. Once the opening of grading is announced, instructors have two weeks to complete entering grades online. Daily reminders will be sent out as the deadline approaches. ALL students appearing on your final grade roster(s) MUST be graded. Acceptable grades are A, A-, B+, B, B-, C+, C, C-, D+, D, D-, E (“E” being the designation for failure). The University does not use grades of A+, F or S/U (pass/fail).

What do I need to grade? In order to submit grades online via MyUAlbany you will need Access to a computer NET ID Password If you have misplaced your NET ID, Password or PIN, please contact the UAlbany ITS help desk.  518-442-3700

Tips for successful grading Once you have successfully logged into MYULBANY, please ensure the Term years listed in the heading are correct.  If the term is wrong, click the “Change Term” button and update accordingly. This will allow you to see all of your students that need grades. Instructors using a computer at a work location (i.e., a high school) may have an issue with internet connections that are monitored by a network administrator. If you are having problems, you may want to try your home computer, local library or other public location that has an ISP internet connection without a restrictive firewall. We recommend avoiding the use of Google Chrome since it has given our instructors problems in the past. Always check to see if there is second page on your roster so that all students are graded.

Withdrawing from a course You may notice there are students on your roster who dropped the course with you sometime during the year. The responsibility for withdrawing from any course taken through the UHS Program rests with the individual student. If a student does not submit a written request to withdraw from the UHS Program Office by the published deadlines, the student’s name will appear on the final grade roster. Students who do not successfully withdraw or complete the course should be assigned a grade of "E". Teachers may not assign a "W" (Withdrawal) as a final grade for any student.

When to use an “I” Grade An incomplete grade is given to a student when course requirements are nearly completed, and when the instructor feels that there are legitimate circumstances beyond the student’s control for not completing all course requirements on time. An “I” grade would be appropriate if a student needed more time to complete course requirements due to major illness, injury, surgery, or death in the immediate family. An “I” grade would not be appropriate if a student needed more time to complete course requirements due to college visits, extra curricular activities including sports, oversleeping, family vacations, missing the school bus, etc. The incomplete should only be assigned on the basis of an agreement between the instructor and the student specifying the work to be completed and establishing a general timeline in which the work will be completed. The date for the completion of the work may not be longer than one month before the end of the semester following that in which the incomplete is received. Once the work has been completed, instructors should request to update the grade. Grades of “I” which are not resolved within University time frames will automatically revert to a grade of “E”.

If a student loses a mentor in ACAS 109 It occasionally happens that students lose a mentor in ACAS 109 over the summer. If the instructor feels the student is making good progress in finding a new one and is moving on in their work, then the student can stay enrolled and receive a grade for the work completed.   When deciding a grade, the instructor should ask two questions: Did the student work 90 plus documented hours over the summer? Did the student make progress throughout?

Grade Changes Instructors should contact the UHS office if they would like to request a grade change for a student. These requests must be fully explained and justified. Once contacted, the UHS office will send the instructor the grade change form and instructions. There are specific timelines for grade changes, and grade changes will only be considered if sent within those time frames. You can find this information on the first page of the grade change form.

When grades are late Students are unable to order completed transcripts to transfer to college of choice. Missed opportunities for scholarships that depend on verification of GPA and credits completed (e.g., Excelsior Scholarship). Missed opportunities for enrollment in additional coursework.

Ordering Transcripts after Grading Transcripts should NOT be requested until two weeks AFTER the official grading deadline for the semester that the student would like to be reflected. Please encourage your students who are ordering transcripts to select the "hold for posting of current semester grades" option in the online transcript order to prevent the official transcript from being sent without final grades.