DIVISION II PROGRESS TOWARD DEGREE Presented by: Alex Smith and Jess Rigler

Overview Review progress-toward-degree legislation in Bylaw 14.4. Case Studies. Resources. Helpful tips. We will go through the legislation to give you a foundation of how legislation works. We will apply these regulations through case studies. Show you resources to help you figure out your campus specific situations. Provide helpful tips on how to keep student-athletes eligible.

Case Study - Tim Enrolled full time for four semesters at an NAIA institution. Midyear transfer to our institution. Tim’s grade-point average is 1.900 at our institution after the 2010 spring term.

Case Study - Tim Tim transferred in 47 credits. Tim completed nine credits in the 2010 spring term at our institution. Can Tim practice and compete in soccer in the 2010 fall term?

Case Study -Tim Eligibility for Practice. First year of enrollment, conditioned on your qualifier status. Following first academic year of enrollment, conditioned on whether or not your are full time.

Case Study - Tim What questions do we need to answer? Did Tim need to declare a degree? Yes. Why? Four semesters at the NAIA school.

Bylaw 14.4.3.1.5 Designation of Degree Program. Must declare a degree by: Fifth semester or seventh quarter of full-time enrollment. Applies to continuing and transfer student- athletes.

Bylaw 14.4.3.1-(a) Six credit-hour requirement. Complete six semester or six quarter hours. Preceding regular academic term while enrolled full time. At any collegiate institution. Two-year or four-year institution.

Bylaw 14.4.3.1-(a) (continued) Exceptions to the six-hour rule. Final academic year of degree program. Graduate student exception. Cooperative education and study abroad.

Bylaw 14.4.3.1.1 Requirement for transfer student- athletes. Both two-year and four-year transfers. Must have six transferable-degree hours from most recent full-time regular academic term. Mention that a recent interpretation came out regarding a transfer student from a quarter school going to a semester school and the fact that the quarter units do not have to be converted. If the SA has six quarter units that are transferable they are good.

Tim’s Academic Record At Our Institution Case Study - Tim Did Tim satisfy the six-hour rule? Yes. Completed nine credits in 2010 spring term. Tim’s Academic Record At Our Institution Term Credits Spring 2010 Nine

Bylaw 14.4.3.1-(b) 24-Hour Requirement Applies to the following student-athletes: Midyear transfer; Following completion of first academic year in residence; Used one season of competition.

Bylaw 14.4.3.1- (b) How are the 24 hours calculated? Two Methods: Actual. Averaging.

Bylaw 14.4.3.1-(b) Actual Method Complete 24 semester or 36-quarter hours Since the beginning of the fall term; or Since the beginning of the institution’s preceding two semesters or three quarters.

Bylaw 14.4.3.1-(b) Averaging Method Complete an average of 12 semester or 12 quarter hours; During each full-time term at the certifying institution.

Bylaw 14.4.3.1.4 75/25 Rule Must earn at least 75% of the minimum number of semester or quarter hours during the regular academic year. Must earn no more than 25% of the minimum number of semester or quarter hours during the summer.

Bylaw 14.4.3.1.6 Hours earned or accepted for degree credit. During first two years of enrollment; Beginning of fifth semester/seventh quarter; Change of degree program.

Using Credits to Meet Progress-Toward-Degree Advanced placement/credit by examination. Correspondence and distance learning courses. Can a student-athlete take a full-time load of correspondence courses? Yes, must be full time and degree seeking.

Remedial, Tutorial and Noncredit Courses May be used if they meet the following: Must be considered prerequisites; Must be considered toward full-time status; Noncredit courses may not exceed the maximum institutional limit; Shall not take more than 12 semester or 18 quarter hours; and Must be taken in first academic year of collegiate enrollment. Transfers taking remedial are not countable if past their first year in college.

Bylaw 14.4.3.3.6 Incomplete Grades Must follow institution’s regulations; Counted only once after acceptable grade has been achieved; Counted in term according to institutional policy; If no policy, can be counted in either the term it was taken or when grade was achieved.

Bylaw 14.4.3.3.7 Repeated Courses Course repeated due to unsatisfactory grade may be used once after satisfactorily completed. Credit for a course that may be taken several times is limited by institutional regulations. May not exceed maximum institutional limits.

Bylaw 14.4.3.2 GPA Requirements. 24 semester/36 quarter hours = 1.800

Bylaw 14.4.3.2 Grade-point average only needs to be checked prior to the fall term. If eligible at that point then the student- athlete is eligible for the academic year. Does not matter if the student-athlete reaches the next hour requirement during the year.

Case Study-Tim What grade-point average requirement will Tim be subject to? Transferred in 47 credits from his NAIA institution. Completed nine credits at our institution. Tim has 56 credits. Tim would need a 1.900 grade-point average. Tim earned a 1.900 grade-point average in 2010 spring term.

Exceptions to Progress-Toward-Degree Rules Missed Term. May be used one time; Used with averaging method; Cannot have engaged in outside competition; Must have been eligible for enrollment; Must be meeting PTD requirements. Cannot use this exception in first year in residence at certifying institution to be eligible in second year.

Exceptions to Progress-Toward-Degree Rules Midyear Enrollee: Entering second semester or second or third quarter; Used with actual method; Prorated at 12 hours.

Exceptions to Progress-Toward-Degree Rules Nonrecruited, Nonparticipant. Must have been in residence for one year; Not recruited per Bylaw 13.02.10.1; No athletically related financial aid received; Never practiced or competed. Limited preseason tryout. 13.02.10.1 Providing prospect with official visit; Having an arranged in person off campus encounter with prospect or prospects relatives/legal guardians; Having more than one telephone contact; Issuing NLI or institution’s written offer of athletically related financial aid.

Exceptions to Progress-Toward-Degree Rules Graduate Student Exception. Two-Year Nonparticipation Exception Consecutive two-year period prior to participation. No participation in CARA. 14 consecutive day period.

Case Study -Tim Is Tim subject to the 24-hour requirement? Yes. Why? Midyear enrollee. Is Tim eligible for the 2010 fall term? No, earned nine credits in 2010 spring term. Exceptions to make him eligible? Still needs to earn 3 credits in the summer to get to 24. What if he only earned 6 in the spring term? What about 75/25

Waiver Options Administered by Conference. Medical Absence May waive six-hour requirement and prorate 12 hours for the averaging method. Miss a term or unable to complete a term. Result of injury or illness. Illness or injury must be sustained by student-athlete or immediate family member. International Competition

Waiver Options Administered by NCAA National Office. Progress-toward-degree waivers. Requirements to submit a waiver. Reference 14.1

Not Meeting Progress-Toward-Degree Requirements? Must serve a year in residency. Two full-time semesters or three full-time quarters during the regular academic year. What about practice during the year of residency? In first bullet point mention that this is referred to as “getting well”.

Case Study - Bob

Bob STATE UNIVERSITY Term Hours Earned Summer Hours Total Fall 2007 9 Spring 2008 12 6 27 Fall 2008 8 Spring 2009 10 4 22 Fall 2009 7 Spring 2010 23 Straight credit hour case (actual vs. averaging)

Case Study- Bob Is Bob eligible under the actual method? No, only earned 23 hours in the previous two academic terms at State University. Is Bob eligible under the averaging method? Yes, Bob earned 72 credits in six semesters. 72 / 6 = 12. Why is Bob still not eligible? Bob is still not eligible because he does not meet 75/25 requirement.

Case Study - Manny

Sportsmanship University (Division II) Manny Indiana University Term Credits Earned Summer Total Fall 2008 12 Spring 2009 9 3 24 Fall 2009 Spring 2010 5 6 23 Sportsmanship University (Division II) Fall 2010 Not enrolled Spring 2011 -- DI to DII transfer. Is he eligible right away? What does he need to be eligible down the road if he doesn’t enroll in the fall 2010 term?

Case Study - Manny Manny is a Division I transfer. What does Manny need as a transfer to be eligible under progress-toward-degree regulations? Six hours of transferable-degree credit. What are additional progress-toward-degree questions you need to ask about a Division I transfer? Percentage of degree. 18 hour credit requirement.

Case Study - Manny All degree programs at Indiana University are 120 hours. Would Manny have met percentage-of-degree requirements? 120 X .40 = 48 credits. We also need to check the 18-hour requirement. Would Manny have met the requirement? What about the six-hour requirement?

Case Study - Dora

Institution “A” (Division II) Dora Spent two semesters full time at Institution “A” and is transferring to Institution “B” Institution “A” (Division II) Term Credits Summer Total Fall 2009 10 Spring 2010 7 6 23 Was Dora eligible at Institution “A”? No, only earned 23 credits.

Dora - Continued You explain to Dora that she does not meet the one-time transfer exception. But, Dora tells you that she took another three credits at a local community college. Would those hours apply and get her eligible?

Dora - Continued What questions do we have for Dora? When was the class taken? Where was the class taken? What grade did you receive?

Dora - Continued Dora took a three-credit course at a two- year college that began December 1, 2009 and concluded March 1, 2010. Can she use this class if the credits are transferable to meet progress-toward- degree requirements?

Dora - Continued Those credits could help Dora if: They are transferable to Institution “A”; Go towards any degree at Institution “A”; May be counted toward those credits earned during the regular academic year because the class began after the fall term started and were completed prior to the end of the spring term.

Buzz

Buzz Buzz began as a qualifier at our institution “Balance University” Buzz thought he found a better opportunity and decided to transfer. Balance University Term Credits Total GPA Fall 2007 13 Spring 2008 12 25 1.900

Buzz - Continued Buzz enrolled at Learning University but decided to come back to Balance University. Buzz earned a total of 18 transferable credits at Learning University. Buzz now had 43 hours earned between his two institutions.

Buzz - Continued Buzz returns to Balance University for the 2009 fall term. Unfortunately he gets sick and withdraws midway through the term. He returns for the 2010 spring term.

Buzz - Continued Balance University Term Credits Total GPA Fall 2007 13 Spring 2008 12 25 1.900 Learning University Fall 2008 9 Spring 2009 18 2.900 Fall 2009 Withdrew Spring 2010

Buzz - Continued Buzz has now earned a total of 52 credits. What GPA is Buzz subject to? With 52 credits earned Buzz is subject to having a 1.900 grade-point average. Mention that Buzz has earned a 1.9 gpa in all his terms at Balance University. He should meet the GPA requirement.

Buzz - Continued Is Buzz subject to meeting the 24-semester hour rule? Yes. Buzz is not eligible because he only earned nine credits. What about a waiver?

Waivers of Progress-Toward-Degree Rule Medical Absence Waiver Processed by the conference office; Student-athlete was unable to attend or unable to finish a term; Due to a incapacitating injury or illness to the student-athlete or an immediate family member.

Buzz - Continued If Buzz is awarded a medical absence waiver will he be eligible? No. You can prorate 12 units per missed term. Buzz earned nine units in spring 2010. You should advise Buzz to take a three-credit summer class.

Resources NCAA Manual Academic and Membership Affairs