STARSCLASSROOM For All Schools October 2013

What is STARS? STARS is the application all schools use to record offered courses, teacher assignments, and student schedules. STARS data will be used to identify what courses each teacher teaches and the students within those courses. 2013-2014 School Year for Elementary Schools This August CFN teams helped setup Elementary Schools in STARS by collecting teacher assignments and student to teacher linkage information. Courses Teachers Students Going Forward for Elementary Schools Now that STARS setup is complete, Elementary Schools will manage STARS data by making updates to student programs, etc.

Introducing STARSCLASSROOM STARSCLASSROOM is the new grade reporting application designed for teachers. It lives on the Internet and can be accessed from anywhere, using any device. Introducing STARSCLASSROOM

STARSCLASSROOM STARSCLASSROOM is a web application designed specifically for teachers. Teachers will use STARSCLASSROOM to enter marking period (report card) marks and comments and, in future releases, verify class lists and student enrollment dates. Only teachers linked to classes and students will have access to STARSCLASSROOM. Other DOE employees that attempt to login will receive the following message. The message staff members not linked to courses/students will see when logging into STARSCLASSROOM.

STARSCLASSROOM Who can access STARSCLASSROOM? STARSCLASSROOM is a web application designed specifically for teachers. Only teachers linked to classes and students will have access to STARSCLASSROOM. Other DOE employees that attempt to login will receive the following message. The message staff members not linked to courses/students will see when logging into STARSCLASSROOM.

STARSCLASSROOM Can Principals, Program Chairs, or other schools administrators access STARSCLASSROOM? STARSCLASSROOM is a web application designed specifically for teachers. Only teachers linked to classes and students will have access to STARSCLASSROOM. If an administrator also teaches a class they will have access to their classes in STARSCLASSROOM only. Other DOE employees that attempt to login will receive a message stating that they have no classes. Administrators and other non-teaching staff use STARSADMIN to access report card data entered by teachers via STARSCLASSROOM.

ELEMENTARY SCHOOL Using STARSCLASSROOM

Using STARSCLASSROOM ELEMENTARY SCHOOL REMINDER STARSCLASSROOM is a web application designed specifically for teachers. Teachers will use STARSCLASSROOM to enter marking period (report card) marks and comments and, in future releases, verify class lists and student enrollment dates. Only teachers linked to classes and students will have access to STARSCLASSROOM. Other DOE employees that attempt to login will receive the following message. Step 1: End of Marking Period and School Grading Policy School administrators will let teachers know when to enter grades for a given marking period. Teachers must not attempt to enter grades in STARSCLASSROOM until the school’s report card administrator confirms that the system is ready for data entry.

Using STARSCLASSROOM ELEMENTARY SCHOOL Step 2: Log in Type https://nycenet.edu/starsclassroom on your internet browser, which will take you to the home page. STARS Classroom is designed to work on any browser or internet-ready device. Enter your DOE Outlook alias and password, and click on ‘Sign In’ in order to enter the system. Your alias is the portion of your DOE e-mail address that comes before the @schools.nyc.gov. If you do not know your user name or password, click on the ‘forget your username or password’ link next to the ‘Sign In’ button.

Using STARSCLASSROOM ELEMENTARY SCHOOL Step 3: View Your Classes A teacher will see all of the official classes s/he is assigned once logged into STARSCLASSROOM. School administrators must have attached teachers to classes in order for them to appear on this page. Any discrepancies (missing classes, extra classes, etc) should be reported to the school’s report card administrator.

Using STARSCLASSROOM ELEMENTARY SCHOOL Step 4: Select a Class to View Once a teacher clicks on a class from the landing page, STARSCLASSROOM will display the roster (list of students) for that official class.

Using STARSCLASSROOM ELEMENTARY SCHOOL Navigating a Class List in STARSCLASSROOM Use the menu bar at the top of every class list to see school information and to choose which marking period to work in. NOTE: Teachers must be aware of the marking period selection at the top of every class list to ensure marks are being entered correctly. Use the navigation bar at the bottom of every list to move through students. Hover over the Student Icon to see student’s biographical information. Click the + icon to enter marks and comments for a student. Teachers will only enter marks and comments for the courses they are linked to in STARS.

Using STARSCLASSROOM ELEMENTARY SCHOOL Step 5: Enter Marks and Comments/Narratives Marks Teachers enter marking period subject and indicator grades under the ‘Mark’ column. Entries will be saved automatically. NOTE: Marks must be entered for each overall subject and for each indicator (common core aligned competency) below each subject.

Using STARSCLASSROOM ELEMENTARY SCHOOL Step 5: Enter Marks and Comments/Narratives Comments/Narratives Teachers can choose up to three comments from the new DOE list of common core aligned comment codes. Teachers who know which comment (by code) they want to use may enter it in the comment code entry fields. Teachers can also search for comments using the filter dropdowns. Entries will be saved automatically as they are entered. Teachers also have the option to enter a narrative comment using the ‘Write’ tab within the comment window. Narrative comments will be print along with any selected comment codes. A schools grading policy will determine how many and what type of comments should be given.

Using STARSCLASSROOM ELEMENTARY SCHOOL Other Actions Click the ‘Contact Us’ button to provide feedback or suggestions on STARSCLASSROOM. Click the ‘Help’ button to open the STARCLASSROOM Wiki pages for additional support. Log into the DOE wiki using your email user ID and password. Click the ‘Log Off’ button to log off of STARCLASSROOM when you are finished working.

Report Card Data in STARSADMIN Administrators and other non-teaching staff use STARSADMIN to access report card data entered by teachers via STARSCLASSROOM. Report Card Data in STARSADMIN

Report Card Data in STARSADMIN STARSCLASSROOM is a web application designed specifically for teachers. Teachers will use STARSCLASSROOM to enter marking period (report card) marks and comments and, in future releases, verify class lists and student enrollment dates. Only teachers linked to classes and students will have access to STARSCLASSROOM. Administrators and other non-teaching staff use STARSADMIN to access report card data entered by teachers via STARSCLASSROOM. *Currently only elementary overall marks can be accessed using these functions and reports. Marks for subject indicators (common core aligned competencies) can only be updated via STARSCLASSROOM and viewed on report cards. Report Card Data STARSADMIN Report/Function Administrator Update of Marking Period Grades and comment codes. Marking Period Grades* View Marking Period Grades entered by Teachers via STARSCLASSROOM. Subject Class List With Grades* (PDF) Missing Grades Report* (PDF) Report Cards (PDF) Custom Reports 1.01*, 1.03*, 1.07*, 1.20* (Excel) View Marking Period Comment Codes used by Teachers View Marking Period Narrative Comments Custom Reports 1.32 (Excel by Group)

Report Cards in STARSADMIN The elementary school report cards has been updated for 2013- 14 to align to the Common Core Learning Standards. In June and July of 2013, teachers, principals, superintendents, and DOE staff provided feedback about the updated report cards in a survey made available on the DOE Teacher Page. Schools can see a summary of the feedback, along with an FAQ with grading guidance and information on report card options. For more information visit http://tinyurl.com/pgef2vh. Grades 6 – 12 also have the option to use the new report card design when generating report card reports via STARSADMIN.

Troubleshooting STARSCLASSROOM Data entered and updated in STARSCLIENT and STARSAMIN is reflected immediately in STARSCLASSROOM Troubleshooting STARSCLASSROOM

Troubleshooting STARSCLASSROOM As teachers begin to use STARSCLASSROOM errors in programing data will be found and must be fixed to allow for accurate grade reporting and Advance data pulls. PROBLEM: A teacher logs into STARSCLASSROOM and does not have any classes?

Troubleshooting STARSCLASSROOM PROBLEM: A teacher logs into STARSCLASSROOM and does not have any classes? SOLUTION: Only teachers that appear on the master schedule, have students scheduled, and that are correctly linked on Teacher Reference can access STARSCLASSROOM. Middle Schools and High Schools (CFNs help Elementary Schools) confirm: The teacher appears on the master schedule for the desired number of course. Students are scheduled for those courses/sections (classes are not empty). Name entered on the master schedule is correctly matched on Teacher Reference. Click the icon to display teacher details on Teacher Reference. A correct EIS/Employee ID number and Email address must be listed for a correct match.

Troubleshooting STARSCLASSROOM PROBLEM: A teacher logs into STARSCLASSROOM and does not have any classes? SOLUTION: Only teachers that appear on the master schedule, have students scheduled, and that are correctly linked on Teacher Reference. Middle Schools and High Schools (CFNs help Elementary Schools) confirm: School has at least 1 marking period for the current school year/term. Schools with no marking periods can not enter marks and not show courses in STARSCLASSROOM.

Troubleshooting STARSCLASSROOM PROBLEM: A teacher reports that s/he sees the wrong courses when logging into STARSCLASSROOM? SOLUTION: Teachers will see all of the courses and students they are linked to in STARS (master schedule, student programs, teacher reference) in STARSCLASSROOM. If a teacher is missing courses check the master schedule for the course and teacher. If a teacher is missing courses: Check the master schedule. Is the missing course listed? Is the teacher listed for all the correct courses? Check Teacher Reference. Remember, if a teachers name is entered two different ways on the master schedule it will appear twice on Teacher Reference. This is okay as long as both records are linked correctly on Teacher Reference.

Troubleshooting STARSCLASSROOM PROBLEM: A teacher reports that s/he sees the wrong courses when logging into STARSCLASSROOM? SOLUTION: Teachers will see all of the courses and students they are linked to in STARS (master schedule, student programs, teacher reference) in STARSCLASSROOM. If a teacher is missing courses check the master schedule for the course and teacher. If a teacher has extra courses: Check the master schedule. The teacher will be listed next to the course in question. Who is teaching this class? Update the teacher name to update STARSCLASSROOM. Complete Teacher Reference for the new teacher name if needed.

Troubleshooting STARSCLASSROOM PROBLEM: A teacher reports that s/he sees the wrong students when logging into STARSCLASSROOM? SOLUTION: Teachers will see all of the courses and students they are linked to in STARS (master schedule, student programs, teacher reference) in STARSCLASSROOM. If a teacher is missing students or has students not currently in his/her class student programs must be updated. If a teacher is missing students: School can use Schedule Add/Drop (or other functions) to schedule new admits and students who had recent program changes. If a teacher has students not in his/her class: Most likely due to a interclass transfer, the school can use the Schedule Add/Drop (or other functions) to update the schedules of students who have had recent program changes.

Troubleshooting STARSCLASSROOM PROBLEM: STARSCLASSROOM defaults to Marking Period 2 when a teacher logs in but the school is currently collecting marks for Marking Period 1. SOLUTION: STARSCLASSROOM will default to the Marking Period the school is currently in as identified on the Manage Terms and Marking Periods screen on the Client. If this is not desired, changing the marking period dates to put the school back in Marking Period 1 will make Marking Period 1 the default in STARSCLASSROOM.

StarsClassroom and Report Cards For additional information about STARS Classroom or report cards, please see the following resources: Student Report Cards and Supplements: http://intranet.nycboe.net/TeachingLearning/ReportCards Stars Recourses on the DOE Intranet: https://intranet.nycboe.net/Accountability/APR/GradRequirements.htm#stars STARS Admin - Elementary School Overview STARS Admin - Printing a Report Card STARS Classroom - Teacher FAQ STARS Classroom - Teacher Guide K-5 STARS Classroom - Teacher Guide 6-12

Links STARSADMIN - https://ats.nycboe.net/STARS/ STARSClassroom - http://www.nycenet.edu/starsclassroom STARS Wiki – http://tinyurl.com/STARSwiki