Introduction to Web-Based E-mail Creating and Using an E-mail Account Reference – 236-0301 ext 233

Agenda What is e-mail? Creating a web-based e-mail account Common e-mail functions Questions

E-mail Electronic mail Non-secure Can be sent anywhere in world Timing is good for sender as well as receiver Option to “telephone tag” Address: brian.silcoff@ottawa.ca (Different from website address)

Client-Based E-mail Client software – company or ISP Resides on computer Outlook, Eudora, Netscape Messenger Not available in public libraries Advantage re contacts on web pages Ottawa Public Library contacts: (http://www.opl.ottawa.on.ca/english/contact)

Web-Based E-mail Web-based e-mail Program resides on web page FREE service Available from any internet computer Must go to website to send/receive mail Attached files may be problem

Setting Up an E-mail Account Terms and conditions, policy agreement Compulsory vs. optional fields Choosing an e-mail address Avoid clever names Be very specific, may need to add numbers Choosing a password Choose one you will remember Should be combination of letters and numbers Sometimes specific no. of characters (Yahoo - 6)

Creating an E-mail Account Let’s Do It!!

E-mail Functions Check or read e-mail Create or compose e-mail Create an address book Create a signature Delete or move read messages Print e-mail messages

Checking E-mail Go to Inbox Click on message you want to read (In Yahoo underlined subject) After reading message, delete or move to another folder Inbox takes you back to list Next shows you next message

Creating an E-mail Click on Compose In “To” field, type address of person, or insert address from address book Addresses in CC (carbon copy) field will show up in your e-mail message Addresses in BCC (blind carbon copy) field do not show - other recipients will not know

Creating an E-mail In Subject field, type a brief description of message topic - one to six words Type message text in Message field Save copy to Sent Items folder option Save draft (fast save if out of time) Send message

Practice Get e-mail address of person next to you Click on Compose Put the address in box labeled “To” - click in that box and type the address (don’t forget the @yahoo.ca) Use Tab key and add subject “Hello” Be sure there is a check mark in the box beside phrase “Save copy to sent folder”

Practice (cont.) Click in the large box below Subject so that you see a blinking cursor, and type a brief message Click the button labeled “Spell Check” to make sure you did not make any spelling errors Click the button labeled Send

Deleting or moving messages Check items in Inbox Move or delete checked items Remember that Delete moves items to Trash, which is another folder After moving items, empty Trash Before clicking Move button, remember to select folder

Address book Add addresses from people who send you e-mail Type in new addresses Create lists

Printing E-mail messages Do NOT print in Compose form You can print from Inbox You can also print from Sent folder Variations in different web-based e-mail programs

Signature Can create a standard ending for your e-mails Most common is name, address, phone number, e-mail address Used to be cute saying Can choose to have it added to all e-mails or just add to specific e-mails

Options Common to most systems Special functions like mail forwarding Establishing preferences Controlling junk mail by filters or blocking addresses Changing passwords or other information provided during signup Some systems may charge for some functions

Videos on E-mail at OPL Em@il by Annalisa Milner - V005.369 OUT Outlook 2000. 1, Beginning - V005.369 O9L E-mail for everyone - V384.34 E53

Internet Sources About E-mail What you should know about Free Email www.koffeekorner.com/freemailprimer.htm Email primer www.dimbert.net/judiseth/email_primer.ht Writing E-mail Messages www.eslnetworld.com/e-mail2.html