NIFA - Planning Accountability & Reporting Staff REEport Basics Adam Preuter NIFA - Planning Accountability & Reporting Staff

Topics 1. What is REEport? 2. Life of a Project 3. How NIFA Uses Data 4. Site Administration 5. FAQ 6. Resources 7. Questions

What is REEport?

What is NIFA? Our Mission: Invest in and advance agricultural research, education, and extension to solve societal challenges.

Initial Project Documentation Accomplishment Reporting Reporting system IN Initial Project Documentation Accomplishment Reporting Financial Reporting Dcsorg.com

Congressional Inquiries Reporting system OUT Public facing Congressional Inquiries White House Inquiries Dcsorg.com

Who Can Access REEport?

NIFA Partners and Grantees Site Administrators Other Admin Staff Project Directors

How Do I Access REEport?

http://portal.nifa.usda.gov

Key Terminology Capacity – A non-competitive type of funding distributed each fiscal year by NIFA to partner organizations (typically Land Grant Universities) In REEport they are labeled as Formula funds Manually created by Partner institution Competitive – A type of funding awarded each fiscal year by NIFA to any eligible organization (per the RFA) that competed for and was awarded a grant - In REEport they are labeled as Non-Formula Automatically created by REEport upon award recommendation Hint: If it’s not funded by one of the capacity funding lines, then it’s treated in REEport as “competitive”

The Life of a Project

No Backdating 5 Year Max

Capacity Click project to open and submit to NIFA Competitive (Non-Formula) projects automatically populate Draft folder once Recommended for award. You cannot create them Capacity Form populates with data from Grants.gov application, which cannot be edited Once populated into Draft folder, completed and submitted just like Capacity Click project to open and submit to NIFA Can only be submitted by Site Admin

Don’t forget to enter relevant comments

Progress Reporting Dcsorg.com

Progress Reporting -Reporting shells created automatically -Dates cannot be changed and are sequential -Next shell created after previous is submitted -Cannot be submitted more than 90 days prior to Reporting Period End Date

Final Reports -Form and function same as Progress Reports -Submitted at project end -Or to terminate early -Therefore can be submitted at any time

Project Change -A copy of all active Project Initiation forms -Make any edits and submit to NIFA -Once approved becomes the new version -Project Change then creates a copy of the new version, available for future changes

Project Change examples for Capacity -Used to request extensions – change End Date -Change Project Directors -Significant change in project direction -Correct any errors on any field

Project Change Competitive -Competitive Projects – no approval required -Change is automatic upon submission -NIFA NPL receives updated copy -Certain fields cannot be edited – these come from original grant application – contact NIFA Program staff on Award Face Sheet to edit

Copy of all Project Initiation forms Make edits Review stage Pending NIFA approval - Capacity

Changing Reports? Progress and Final -Within 90 days of submission contact NIFA -We can send report back to you for editing -After 90 days report cannot be edited -Final Reports – Closes the project. If submitted in error, project cannot be reopened if after 90 days

Financial Report -Project level report – Expenditures and FTEs -Capacity and Competitive projects -Not the same as SF-425 report -Due every February 1st -REEport Financial Report Manual

Due Dates Report Type Capacity Competitive Project Initiation Any Time As soon as PD is notified of award recommendation Progress Report March 1 each year Within 90 days after the anniversary of the start date* Final Report March 1 after the final year of the project Within 90 days after the project end date Financial Report February 1 each year Financial Report – reporting on the Federal fiscal year *If the project is a continuation award, the progress report is due within 90 days BEFORE the anniversary of the start date; NIFA program leaders send emails requesting the report usually 60 days beforehand

How is All This Data Used?

REEport Data Transparent to Public Data Gateway LMD CRIS

Data Gateway

Strong Impacts/Success Stories NIFA Data Use Funding of Topic Areas Funding by Program Funding by State Strong Impacts/Success Stories Reports to Congress

Our Mission: Invest in and advance agricultural research, education, and extension to solve societal challenges.

Fewer and fewer Americans involved in any aspect of agriculture What’s all the fuss? This means that fewer and fewer legislators have constituents in agriculture and food industries This means that public funding, both state and federal is harder and harder to come by Fewer and fewer Americans involved in any aspect of agriculture

Site Administration

User Roles and Capabilities Link

You are able to add, but not remove any listed departments

Disregard this section! Users are administered in Portal

You are unable to edit this information

Message users will see in Project Initiation and Progress/Final Report sections

Please don’t change the Prefix

Program of Research Instructions For Animal Health and McIntire-Stennis funding only Program of Research Instructions

FAQ

Where is Our Competitive Project Initiation?

Shared DUNS CREEMS REEport Auburn University SAES Extension Vet Makes Award Recommendation Create Project Initiation and assign using DUNS Auburn University SAES Extension Vet Forestry Shared DUNS REEport can’t make assignment

REEport sends two simultaneous emails: Kellogg.edu 1. Project Initiation is ready – login and complete 2. Tell us where to assign this award. “Claim it” You must reply to the second email In order for NIFA to make the project available It is a manual process – 3 to 4 business days

Resources

All found at NIFA’s website: Tools/REEport Key Resources REEport Guide for Project Directors REEport Financial Report Manual REEport Operational Reports User Guide Program of Research Instructions REEport Capacity Review Tracking Explanation of User Roles All found at NIFA’s website: Tools/REEport

Support Tier 1 Help Desk Adam Preuter James Hultzman Primary Support electronic@nifa.usda.gov Adam Preuter apreuter@nifa.usda.gov 202-690-0124 James Hultzman james.hultzman@nifa.usda.gov 202-690-0011

Questions?