Executive Sponsor: Marcos Trujillo, Acting Division Director NM Department of Transportation (NMDOT) Electronic Statewide Transportation Improvement Program (eSTIP) Executive Sponsor: Marcos Trujillo, Acting Division Director Business Owner: Rebecca Maes, Project Oversight Division Project Certification for Initiation March 29, 2017

Overview Project Goals: 1) Replace an existing, obsolete STIP management program, and the existing paper and spreadsheet based systems which address functionality it does not support, with a functional interactive web-based system that meets the NMDOT and FHWA requirements. 2) Migrate current data to the new system. Business Problem: The current STIP system is obsolete. As a result, NMDOT and recipient agencies are forced to use spreadsheets and hard copies to plan and program ~$350 million per year to work around existing limitations of the system. The current system does not allow access by external users, requiring additional manual export, transfer, import and QA of data to create and amend projects. Desired Outcomes: A web-based eSTIP System that supports NMDOT’s planning and programming functions and: Improves service delivery to constituents Automates compliance with statutory funding requirements Improves productivity Achieves cost savings Reduces time in producing reports and planning amendments Certification Request: Approval of Initiation of this project, using $37,500 of Federal Highway Administration SP&R funds through NMDOT

Business Opportunity The eSTIP System will: Provide a web-based application and database customizable to meet additional state-wide requirements Provide better, faster, and expanded services to constituents Provide a web-based application and database which shall include all aspects of project information, reporting, and obligations for Federal Highway Administration (FHWA), and other funded programs Reduce NMDOT staff costs by streamlining processes and improving productivity Automatically control compliance and risk factors Provide audit and security to meet mandated requirements Meet MAP-21/FAST ACT requirements for Transportation Asset Management

NMDOT expects significant savings in: Cost Savings NMDOT expects significant savings in: Labor for data entry, auditing, and reporting information Workflow management Report reproduction and distribution

Risks of Keeping the Status Quo Increasing maintenance costs Maintenance of vital data using outdated technologies Potential delays in providing information in response to FHWA requirements Delays caused by manual data entry processes Duplication of data entry Susceptibility to trivial human errors

Major Deliverables by Project Phase Due Date Deliverable Initiation – Close On-going IV&V Initiation 4/2017 Initial business analysis Planning 5/2017 Project Management 6/2017 System Requirements and Design Documentation development Implementation 8/2017 System Configuration System Development & Deployment 9/2017 Training Ongoing SaaS Maintenance & Technical Support Closeout 10/2017 Ongoing monthly subscription for Maintenance, Technical Support and Hosting

Total Cost of Ownership Budget   Description FY17 FY18 FY19 FY20 & After Total Consulting Services IV&V $26,500.00 -- Hardware N/A $0 Software All inclusive $173,456.28 $176,058.12 $178,698.84 $181,379.52 $709,592.76 Annual Support  Included in software --  $199,956.28 $736,092.76

NMDOT electronic Statewide Transportation Improvement Program Questions?