ANU Insight Reports Financial Reporting Information sessions May 2018 Prepared by F&BS

Discussion topics Overview of the Financial Management Reporting Framework (FMRF) project Purpose of the new reports What reports are available and key features Future updates to expect Security & access User support FMRF – what’s next? Demo

Overview of FMRF project “This project seeks to improve the financial management reporting of ANU by: Aligning the current budgeting and forecasting processes to a consistent framework across the University, using the enterprise tool TM1; Developing a suite of new financial management reports, providing a platform for future developments in reporting and forecasting” For R Funds only in Stage 1…..

Purpose of the new reports Improved decision making capability Financial information presented in a consistent format Comparison of Actuals, Forecasts and Budgets in one report Updated Income Statement report format Translation from current “FMR” reports with a revised Account Structure Centrally available reports in the University’s enterprise system Self-service/ on demand for all stakeholders Efficiencies in local finance teams Phase out of bespoke local Excel reporting models across Colleges and Divisions

What reports are available? Income Statement Comparative data Actuals (Act) and budget (Bud) vs forecast (Fcast) results Income, Expenditure and other financial items Within an Organisational (Org) Area and/ or at project level. Similar to the current ES-Financial “FMR” report

What reports are available? Transaction Report Supports the Income Statement Provides detailed transaction information for each Account Category Similar to the current ES-Financials “FMR” report – “Journals” tab

What reports are available? Salary Report Supports the Income Statement Provides detailed employee level salary information ie. a break down of “Salaries” by person Similar to the current ES-Financials “FMR” report – “Payroll costing” tab

What reports are available? Income Statement Pack Provides a pack of reports including: Income Statement Transaction report Salary report Similar to the current ES-Financials “FMR” report (pack)

What reports are available? Department Summary Report Summarised version of the Income Statement Comparative data (Act, Bud, Fcast) For multiple Org Areas/ projects at the one time Org Areas in rows, Account Categories in columns Similar to the current ES-Financials “Recurrent Summary” report

Key report features - overview Prompts – selection criteria/ parameters/ context/ drivers Output formats – HTML/ Excel/ PDF Output formats – pagination/ tabulation Saving reports Emailing reports Coming soon…. Automated (perpetual) scheduling for Department Summary report

Future updates June/ July 2018 Periodic (published) forecast options Automated (perpetual) report scheduling process Other enhancements To be planned - future enhancements phase later in 2018/2019.

Security and access Report specific security Salary report – Departmental (node) security All non-salary reports have open security Project level security not available in this release User access New/ changed user access via a new user access form signed off by GM/DD/SDD

Support model Super Users Finance community of “Super Users” = 1st line support for non Finance stakeholders F&BS - Business Systems Operations (BSO) 1st line of support for Super Users Will triage queries to PPM and F&BS team as relevant Contact: fbs-bso@anu.edu.au or call 54321

Demo Department Summary report Income Statement pack

Department Summary report (Org Area)

Department Summary Report (projects)

Income Statement pack - IS

Income Statement pack – Trans summary

Income Statement pack – Trans detail

Income Statement pack – Salary report

FMRF – what may be next? Insight reports extended to other fund sources – S/Q/T/E/D/C/F New reports based on the current framework Dashboard reporting Cube analytics Report distribution model

Q & A

Assistance & resources Insight resources User guides for the new reports are located : https://services.anu.edu.au/information-technology/software-systems/insight Support Your local Finance team fbs-bso@anu.edu.au or call 54321 (options 1, 3)