1. Today’s Agenda
Welcome and Introductions Human Resources – FY’15 Budget Salary Action Guidelines Budget Workshop Calendar Budget Policy Updates Budget Guidelines Budget Development Instruction Manual and Demonstration Other/Questions

2. Important Dates for FY15 Budget Development Process
March 3-7 Budget workbooks open to departments
March 17 Budget workbooks returned
March 31 Merit workbooks to departments
April 14 Due date for return of merit
Aug 4 Load budgets into PeopleSoft
Aug 11 Load Salary and Payroll into PeopleSoft
Aug 23 Dept. validation of budget and Payroll
Sept 1 Begin new Fiscal Year

3. Budget Guidelines Two Phase Process Phase I
Review of current funding and allocations
Validation of current budgeted positions
Merit pools established – but not individual assignment of merit
Workbooks issued week of March 3, 2014
Due back by March 17, 2014
Phase II
Merit allocations assigned to individuals
Merit policy and workbooks to be issued on March 31, 2014
Due back on April 14, 2014

4. FY15 Budget Development Training
Instruction Manual Presentation

5. Budget Development Financial plan for the allocation of resources
Limited resources used effectively and efficiently
Support University’s strategic mission
How Information is Used
Original FY15 budget Sept, 2014 – Aug 31, 2015
Budget Reports to UT system

6. Highlights What’s The Same
Same format
2 Phase Process
Validation of positions and allocations
Merit distribution process
Same submission process
Workbooks are still sensitive

7. What’s Different? Supplement Form Financial Analysts: Web Pierce
11/29/201811/29/2018
FY 2015 Strategic Budget Review

8. New Cost Centers or Departments
Other Key Items
Revenue Projections
Operating Costs
Salaries
Inactive Cost Centers
Allowable Expenses
Merit Pool
Revised Budgets
New Cost Centers or Departments
11/29/201811/29/2018
FY 2015 Strategic Budget Review

9. The Workbook Ground Rules
Do not add or delete rows or columns
Do not type over cell formulas
Only sort the entire worksheet
Make changes in ORANGE columns
Close Excel every time you close the workbook

10. The Budget Directory to use is: \\utdpsfs02\FY2015 Budget Prep$
Mapping Drives
The Budget Directory to use is:
\\utdpsfs02\FY2015 Budget Prep$
Open up your Start Menu, right click on Computer
Select Map Network Drive
After the Map Network Drive window is displayed you can select your drive letter of choice or simply allow Windows to assign the next available. Type or copy and paste in address.
Check Reconnect at logon so the drive will remap after a restart.
Click Finish.

11. The Workbook - Enabling Macros
On the tool bar, click on , and then click
Click on , and then click on
Click on , and then click on

12. The Workbook – Enable Automatic Calculations
Select Automatic
Formulas will not update until the formula feature is on.

13. The Workbook Mechanics
add funding for an existing employee and budget for vacancies & new positions
Adjust data here (Orange)
Click to Expand
Click to Collapse

14. Core (Baseline) vs. Non-Core (Non-Baseline)
Core, or Baseline, cost centers are funded by:
State Appropriations
Tuition (Statutory – Designated)
E&G Investment Income
Mandatory Designated fees.
Departmental budgets subject to “baseline allocations”
Non-Core, or Non-Baseline, cost centers funded by:
Revenue
Endowment Income
Gifts
Prior year balances
Transfers from specific sources (i.e. President’s EEF funds, Indirect Cost Recovery)

15. Tab Summary Notes- Provide additional information that may be helpful
Fund Totals - Baseline
Shows total budgeted compared to baseline allocations.
All increases in funding must include a written justification.
Baseline
Summarizes the budget for the baseline cost centers
Non-Baseline
Summarizes the budget for all non-baseline cost centers (Endowments, Gifts, IDC, EEF, etc.)
EEF, IDC, and Research Enhancement.
For transfers in Core / Baseline cost centers - completed by the Budget Office.
Departments should enter transfers if needed, including the FROM cost center,
TO cost centers, amounts, and any appropriate comments.
FY15 Transfers
Assist in projecting the FY14 year-end balance which will become the FY15 beginning balance.
FY14 Beginning Balance

16. Payroll
Only budgeted employees should appear on this worksheet. These include those benefit-eligible staff in A&P and Classified positions, as well as
Professor, Associate Professor, Assistant Professor
Senior Lecturers I, II, and III
Research Associates
All others should be budgeted on the Baseline and Non-Baseline worksheets as lump sum amounts
TAs/ RAs
Student workers
Lecturers I, II, and III
Supplements

17. Submitting the Workbooks
Save the final copy in your department’s folder and add the word FINAL to the end
EX: P1_BUDGET_FY15Budget21Feb14 – FINAL
Save a PDF copy of the signed Budget Submission form
Send an to
Do not attach the workbook to the

18. Individual/Department Training on request
Questions?
Workbook Demonstration