Matt Erickson, Office of the CIO UCPath Project Update Matt Erickson, Office of the CIO April 18, 2018

Standardized Processes What is UCPath? A single payroll, benefits, human resources, and academic personnel solution for all UC employees. Business Transformation Benefits of UCPath Standardized Processes Shared Services Technology Upgrade CONSISTENT tools, processes & data EFFICIENT processing of payroll, new hires, transfers & rehires LOWER RISK, improved regulatory and policy compliance RELIABLE service

166 days until your first UCPath-issued paycheck

UCPath Implementation Timeline for UCSB Test Train Launch Stabilize, Refine and Improve Jan - Jun Jun - Aug Sep - Oct 2018 - 2019 Joel

PPS Transactions Data Informs Training Priorities

PPS Transactions Data Informs Training Priorities

UCPath Implementation Timeline for UCSB Test Train Launch Stabilize, Refine and Improve Jan - Jun Jun - Aug Sep - Oct 2018 - 2019 Joel

Electronic Timekeeping Deployment Wave 2 Go-Live Wave 4 Go-Live 10/1/2017 3/1/2018 Wave 1 Go-Live Wave 3 Go-Live Wave 5 Go-Live 8/1/2017 12/1/2017 5/1/2018 2016 Nov Feb May Aug Nov Feb May 2018 Today 4/6/2017 Kronos V8 Upgrade Complete 104 days V8 Upgrade 11/14/2016 - 4/6/2017 49 days Wave 1 5/30/2017 - 8/4/2017 45 days Wave 2 8/7/2017 - 10/6/2017 50 days Wave 3 10/2/2017 - 12/8/2017 50 days Wave 4 1/8/2018 - 3/16/2018 In April, the Electronic Timekeeping project team upgraded all Electronic Timekeeping users to Kronos V8. Version 8 does not require Java. We plan to complete the campus wide deployment of Electronic Timekeeping by May 2018, two months prior to our target launch date for UCPath. Deployment will occur in 5 waves. Each wave consists of multiple departments. During deployment, the Electronic Timekeeping project team will be meeting with department leadership, holding training sessions, and supporting staff as they make the transition to the new system. Why are we implementing Electronic Timekeeping? Prepares campus for UCPath. Helps ensure that all UCSB employees are paid accurately and fairly. Reduces errors from manual entry and exposure to timekeeping inconsistencies. Promotes compliance with state and federal pay and leave rules, university policies, and labor contracts. 50 days Wave 5 3/5/2018 - 5/16/2018

Key Readiness Events Calendar January February March April May June July August September October OUTREACH Deans OUTREACH Chairs/Directors OUTREACH Faculty KNOWLEDGE TRANSFER Business Officers/MSOs ROADSHOWS All Communication Campaign All TRAINING/COMMUNICATION Faculty TRAINING Staff UCPATH LAUNCH STABILIZE, REFINE ROADSHOWS All Communication Campaign All Heather

The “highly-impacted employee” Readiness Roadshows The “highly-impacted employee” Any academic or administrative staff person who will engage in UCPath beyond the basic Employee Self Service level. Audience: Directors Managers Supervisors Department Chairs PPS Preparers Department Benefit Representatives IT Staff Readiness Roadshows are designed to prepare highly-impacted employees for UCPath. Planned topics include: Why UCPath? What’s in it for me? Timeline What’s changing? Readiness checklist Self Service Portal Paycheck & Direct Deposit UCPath Center Resources KTS participants should plan on attending. This will not be new information, but their involvement is critical in providing a bridge/demonstration of support.

How can I get more information? UCSB UCPath website http://www.ucpath.ucsb.edu/ UCPath Campus Change Readiness Activities Academic Leadership Outreach (April) Go-Live Communications for Faculty (May - Oct) Readiness Roadshows for system users (May – June) Townhall for end users (July) Go-Live Communications for all employees (April – Nov) Training opportunities (Sept – ongoing) Cindy