ARRA Update & Ed Jobs Fund NMSBO Workshop March 16, 2011 Louis Burgess Grants Coordination and School Support

Topics SFSF-Education Stabilization ARRA Reporting Requirements Section 1512 Final Expenditure Grant Reports Education Jobs Fund MEGSPlus

SFSF-Education Stabilization Final year of ESF funds $184 million state wide $116 per pupil cut; 22b Replaces State Aid cuts Section 22b adjustments? Grant number: 112525 Start Date: July 1, 2010 End Date: September 30, 2011

Final Expenditure Reports Report when funds 100% drawn MUST report within 60 days New MDE memo 3/3/11 Close out 0910 FERs

SFSF-Education Stabilization Monitoring On-site; desk reviews Final Expenditure Reports Salaries and benefits $0 FERs submitted(?); request to re-open Post ARRA Whistleblower poster 2011 update Will look at all grant years On-site schedule complete, letters going out Desk reviews to be determined

ARRA: Through September 30, 2011 Direct Education Title I, Part A ARRA School Improvement Grants Title I, Part D Title II, Part D Educational Technology Competitive and Formula Title X, Part C Homeless IDEA Special Education Flowthrough, Preschool, Early On Michigan State Fiscal Stabilization 6

ARRA: Draw ARRA Funds First! Caution See MDE Memos Unspent ARRA Funds 9/30/2010 ARRA Grant Awards 9/30/2010 IDEA ARRA Grant Awards 9/16/2010 2011 Monitoring Reviews 2/17/2011 2011 Grant Report 2/17/2011 7

ARRA Reporting Section 1512 Reporting Program Performance Reporting Grant Report Final Expenditure Reporting Financial Information Database

SFSF-ESF reports Due for each grant award

Accountability and Transparency Reports are posted on websites (federal and/or state) Keep separate accounting ledgers for ARRA funds Expect to be monitored

Section 1512 Reporting Quarterly reporting for each ARRA/Ed Jobs grant award Report until you file your FER Extensive guidance available in MEGS Help MDE is responsible to submit report 10 days after each quarter Modifications Required Status Quarterly updates : How many jobs were created or retained Description of type of jobs created/retained Vendor information on any vendors contracted using ARRA funds Infrastructure expenditures (IDEA, ESF only) Description of grant activities

Section 1512 Report ARRA Report due dates: 2011: April 5; July 5; October 5 Ed Jobs Report due dates: 2011: April 5, July 5, October 5 2012: January 5, April 5, July 5, October 5 Districts are required to maintain active registration in Central Contractor Registry (CCR) Ready in MEGS three weeks prior to submission Report Due status Amend Application

EDUCATION JOBS FUND Provides $318 Million to Michigan for assistance to save or create education jobs for SY 2010-2011 Confusion with SFSF-ESF funds New Federal grant program One time additional money Not $ for $ offset with Section 11d Grant Number 112545 Start Date: 8/10/2010 End Date: 9/30/2011

How to get Ed Jobs Fund Must have an ARRA Education Stabilization Fund Grant submitted in MEGS Must complete certification in MEGS Read the updated assurances Review the use of funds Understand there will be Section 1512 reporting

The ARRA SFSF-ESF Application

Ed Job Fund Certification In order to receive Education Jobs Funds (Ed Jobs Funds) my district: a) Will comply with all assurances and certifications related to the Ed Jobs Funds, CFDA 84.410A; b) Will read the Important Information related to Ed Jobs funds; c) Understands the acceptable uses of Ed Jobs funds; d) Understands that quarterly Section 1512 reports must be submitted to the Michigan Department of Education in accordance with specified deadlines; and e) Understands that a Data Universal Numbering System (DUNS) number and current Central Contractor Registration (CCR) information must entered into the Education Entity Master (EEM). All of the above documents are contained in the Education Stabilization Grants application or the MDE Grants Website under What’s New: Education Jobs Fund.

Ed Jobs Carryover All sub-recipients will be able to submit an extension request in MEGS All requests will be granted Will extend end date to 6/30/2012 Certification in MEGS in May to request

Use of Funds Compensation, benefits and other expenses Support services, necessary to retain existing employees Recall or rehire former employees Hire new employees, in order to provide early childhood, elementary, or secondary educational and related services Building level focus; no central administration

Use of Funds (con’t.) “Compensation and benefits and other expenses, such as support services.” Includes: Salaries Performance bonuses Health insurance Retirement benefits Incentives for early retirement Pension fund contributions Tuition reimbursement Student loan repayment assistance Transportation subsidies Reimbursement for childcare expenses

Use of Funds (con’t.) In addition to teachers: Principals, assistant principals Academic coaches, athletic coaches In-service teacher trainers, classroom aides, counselors Librarians, secretaries Social workers, psychologists, interpreters, physical therapists, speech therapists, occupational therapists, nurses Information technology personnel Security officers, custodians, maintenance workers, bus drivers, and cafeteria workers

Prohibited use of Funds General administrative expenses Operation of the superintendent’s office or board of education, including the salaries and benefits of district-level administrative employees District-level support services Payment of expenditures for fiscal services, program planners and researchers, and human resource services

PSA Wrinkle Updated USED guidance; 10/15/10 MDE guidance; 10/25/10 A PSA may not use the funds to pay for contractual school-level services by individuals who are not employees of the PSA (e.g., janitors employed by an outside firm) Management companies are contractors Common Law Agency Test Contract with another LEA Updated USED guidance; 10/15/10 MDE guidance; 10/25/10

Ed Jobs Reporting Quarterly Section 1512 reporting Jobs created or retained Final Expenditure Reporting (CMS) Increased Monitoring On Site & desk reviews Additional guidance expected

MEGS+ Coming soon!

MEGS+ Will replace MEGS and CNAP Upgrade to current technology Improve performance and reliability Reduce recurring annual costs Implementation phased over the next year

New Look and Feel

Applications: Similar Structure

MEGS+ Coordinates Both Systems Add Users Contact Agencies Use the system where the specific application resides

Initial Applications DeLEG Adult Learning (April 1) Special Projects WIA Core Programs 21st Century Community Learning Centers (April 15) School Meals (May 2) Military-Connected Children (May)

Transition Generic training will be provided, via the web Program Offices will supplement with application-specific training and information Further guidance on transition considerations will be provided

CHALLENGES MEGS+ is based on a commercial off-the-shelf product Different look and feel Some different terminology MDE will make adjustments MEGS developed over nine years There will be period of adjustment MEGS developed over ten years

Questions? Standard Account Codes and District Financial Reporting Requirements Glenda Rader 517-335-0524 raderg@michigan.gov Section 1512 Reporting Eric Lipinski 517-373-1806 lipinskie@michigan.gov Ed Jobs Fund/SFSF-ESF Alyssa Sagolla 517-335-9618 sagollaa@michigan.gov