1. ARRA Reporting and Applications
Marilyn Peterson and Ron Mowrey
Nebraska Department of Education
September 2009

2. Agenda ARRA Reporting for Section 1512 ARRA Applications
Jobs created/saved
Vendors
ARRA Applications
Payments of ARRA Funds
ARRA Title I required per-pupil reporting
9/12/2018

3. ARRA Reporting
ARRA Section 1512 Reporting for the Jobs Accountability Act
Question and Answers document now posted on the NDE homepage under American Recovery and Reinvestment Act
Updated as new guidance and information provided
Reporting deadlines approaching quickly
9/12/2018

4. Initial ARRA Data Reported
Every entity (District, ESU, School Food Authority) that receives ARRA funds must report one-time) their
DUNS number and
Congressional District Number
Needed to set-up the data collection process
9/12/2018

5. Section 1512 Reporting
Every entity (District, ESU, School Food Authority) that receives ARRA funds must report for each program every federal calendar quarter :
Jobs created/retained and job descriptions
Vendors paid $25,000 or more in a quarter
DUNS number (if available) or vendor name, and zip code of the headquarters
Payment amount and product/service description
9/12/2018

6. What are the ARRA Programs?
IDEA
Part C
Part B Section 619
Part B Section 611
ESEA
Title I, Parts A and D
Title I, School Improvement
Title II, Part D (Technology)
Homeless Education
SFSF or Stabilization Funds
School Lunch Equipment Assistance
9/12/2018

7. Title I Cooperative Projects
Districts that assigned their ARRA Title I allocation to an ESU must still do the quarterly report for ARRA Title I
Public reporting of ARRA information at State and national level is by district
ESUs and districts need to work together to ensure the data is accurate
9/12/2018

8. Quarterly Reporting Federal calendar quarters end on:
September 30 and December 30, 2009
March 31, June 30 , September 30 and December 31, 2010
March 31, June 30 and September 30, 2011
Reports are due to Federal Government on the 10th day following the end of each quarter
Reports are due to NDE on the 5th calendar day following the end of each quarter
9/12/2018

9. 1st Quarter Reporting
NDE will open the Section 1512 Reports early (as soon as it is available) to assist with the initial reports
Watch the NDE Bulletins for announcement
Consolidated Data Collections
Under Data Collections in the NDE Portal
All entities that must report need to be registered in the NDE Portal
Contact the Helpdesk at if you need to register in the NDE Portal
9/12/2018

10. October Report – Initial
All jobs created or saved since February 17, 2009
All vendors receiving a payment of $25,000 or more with ARRA funds since February 17, 2009
Thereafter each quarter, this information will be cumulative:
If 2 jobs are reported in one quarter and nothing changes in the second quarter, the same 2 jobs will be reported.
9/12/2018

11. Reporting Jobs
ONLY ARRA funded staff in positions in your agency that are newly created or would have been eliminated if there were no ARRA funds
Should have some type of documentation as evidence for auditors
ARRA funds can certainly be used to pay staff in positions that don’t fit this description (newly created or saved) but these staff are not reported
9/12/2018

12. How to report jobs Report jobs in Full Time Equivalents (FTE)
Certified staff
1.00 FTE equals the contract year
Non-certified staff (hourly employees)
1.00 FTE equals a full time job
Part time employees: number of hours paid with ARRA funds divided by the number of hours for a full time position
9/12/2018

13. Special Considerations
ARRA funded staff for summer school projects
Number of ARRA funded hours divided by 2080 hours
2080 hours is the industry standard for a full time job
May result in an employee with more than 1.00 FTE
If ARRA funds were used for Title I Teachers that were partially funded through district support, this is not a job saved unless that part of the Title I teacher position would have been eliminated
9/12/2018

14. ARRA Funded Staff All ARRA funded staff are federally funded
Must keep time and effort logs if funded in part by ARRA
Must be paid according to the time and effort log
Must do biannual certifications if funded entirely by ARRA
Title I staff paid with ARRA and regular Title I funds are being funded by two sources and must do time and effort logs
9/12/2018

15. Time and Effort Logs
See NDE’s State and Federal Grant Management Requirements and Guidance (July 2009) – pages
Time and effort logs are never submitted to NDE but are being reviewed in audits and federal monitoring visits
Time and effort logs are also called time distribution records or personnel activity reports
9/12/2018

16. Reporting Vendors Employees (and benefits) are not vendors
Funds budgeted in Object Codes 100 and 200
Vendors can only be paid from funds in Object Codes 300, 400, 500 and 600 in the budget
Contracts in these Object Codes are vendors
9/12/2018

17. Vendors Each program must report each quarter
Each vendor receiving a payment of at least $25,000 in that quarter
Report Vendor’s
DUNS number or the name of the vendor and the zip code of the headquarters
A brief description of the service or product purchased
9/12/2018

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19. 9/12/2018

20. 9/12/2018

21. Public Accountability
All data collected by NDE is submitted to:
Office of Management and Budget at the Federal level for display on their recovery.gov website
State of Nebraska for display on the nebraska.recover.gov
Consequences of not reporting?
Federal funding will be held until reports are submitted
9/12/2018

22. ARRA Applications SFSF Stabilization Funds – Due October 1
Must have the signed assurances before the application can be approved
Assurances also due by October 1
Must have an approved application before obligating or spending the funds
9/12/2018

23. Stabilization Fund Payments
Payment process in grants management system is similar to all other grants
Supporting documentation must accompany Reimbursement Requests
Account codes in documentation must be those assigned for ARRA funds
Expenditures must match budget object code totals
9/12/2018

24. ARRA Title II Technology Grants
Proposed timeline
Applications available by October 1
Applications due by mid-November
Applications approved at the January Board meeting
Consortia are allowed
Not the same application as before (there is no minimum or maximum dollar limits)
Approximately 3 million dollars available
9/12/2018

25. Technology Priorities
Invest in the short-term for long-term benefits
Improve student achievement through technology
Train staff – a minimum of 25% of the funds must be budgeted for professional development
Integrate technology into instruction and curriculum
Establish technology rich classrooms
9/12/2018

26. IDEA Part B
The 2nd 50% of IDEA ARRA Part B Sections 611 and 619 will have payments made using the grants management system
Application for funds has only minor changes
Application available through NDE Portal
9/12/2018

27. IDEA ARRA Part B Payments
MAJOR changes for Part B:
There will be a due date for when all Part B applications must be submitted
Districts must apply for 100% of their funds in the next application
This includes carryover funds from the initial grant (first 50%) plus the funds available from the 2nd 50%
Districts not expending funds by 8/31/2010 may reapply for any remaining funds for use by 9/30/2011.
9/12/2018

28. ARRA Title I Reporting
Per-pupil instructional expenditures by building for the school year
Districts must report by December 1, 2009
States must submit district data to USDE by March 1, 2010
Proposed guidance just received
Closely resembles Title I Comparability Reporting of staff by building
9/12/2018

29. School Level Expenditures
State and local funding expenditures
No federally funded staff or expenditures
Have asked about staff funded with Stabilization Funds
No special education staff or expenditures
Instructional educational expenditures defined as personnel and non-personnel
9/12/2018

30. Four Levels of Personnel
Instruction
Includes teachers and instructional aides
Support Services – Pupil
Includes guidance counselors, nurses, attendance officers, speech pathologists, and other staff who provide support services for students
9/12/2018

31. Support Services – Instructional Staff
Includes salaries for staff involved in curriculum development, staff training, operating the library, media and computer centers
Support Services – School Administration
Includes principals and other staff involved in school administration
9/12/2018

32. Non-personnel Expenditures
Professional development for teachers and other staff
Instructional materials and supplies
Computers, software, and other technology
Contracted services such as distance learning services
Library books and other media center learning materials
9/12/2018

33. Personnel Expenditures
Includes amounts paid to both permanent and temporary school district employees including personnel substituting for permanent employees
Include gross salaries including stipends, extra duty pay, bonuses, summer, etc.
Includes all personnel costs budgeted in Object Code 100
Excludes all benefits budgeted in Object Code 200
9/12/2018

34. Reporting Requirements
For each building (Title and non-Title buildings)
All instructional and support personnel expenditures (all four levels)
Salaries for Instructional staff (teachers and paraprofessionals only [a subset of (a)]
Salaries for teachers only [a subset of (b)]
Exclude all federally funded and special education personnel
9/12/2018

35. Reporting Non-personnel
Non-personnel expenditures on a per-pupil building level need to be reported only if available at the building level
Final guidance expected by October 1
NDE will collect data through the Consolidated Data Collections
9/12/2018