Oshawa Camera Club Annual General Meeting May 21, 2013

Agenda Welcome Election of Directors Directors Reports –Treasurer –Competitions –Program and Education –Membership –Community Liaison/Spring Salon/Print Promotions –GTCCC –Outings –Social –Vice President –President Presentation by Helen James The Executive Committee for

Elections 2013 The following positions are up for election Secretary Competitions Program and Education The following nominations were received Secretary – Des McKee Competitions – Randy Nickerson Education – Bill Peel Are there any other nominations from the floor?

Oshawa Camera Club Treasurer's Report

Oshawa Camera Club - Annual General MeetingOshawa Camera Club - Annual General Meeting

Oshawa Camera Club Competitions Report

Competitions Year-end Report Participation Rate Number of judged photos Changes that were implemented and effect

Competitions Year-end Report Participation Rate –Dancy Member participation: 36 –Miller Member participation: 33 –Total Percentage: 57% entered at least 1 picture

Competitions Year-end Report Number of Judged photos –Special Category: 168 –Nature: 289 –Pictorial: 401 –ACC 477 photos submitted 12 Dancy submitters 25 Miller submitters

Oshawa Camera Club Program and Education

Education Report What worked well Timing Social Aspect Focus Workshops / Outings Attendance

Oshawa Camera Club Membership Report

Membership Report for 2012 / 2013 Our Wait List exceeded 80 people. The estimated time for joining would have taken over 5 years! Study was undertaken to review attendance to see if anything could be done to improve the situation.

Membership Report for 2012 / 2013 A suggestion was made to increase our membership to 150: –Pros Decrease the Wait List Increase revenue in order to pay for speakers etc. –Cons Better to maintain a small group of people with everyone knowing each other. Could be a logistical nightmare for the Competitions Director to maintain and process additional entrants.

Membership Report for 2012 / 2013 –Outcome Based on the attendance records it was seen that we could handle the additional bodies – Around this time we were looking at about a 60% attendance. Not everyone is submitting to the competitions and the percentile impact would not have an impact to the number of competition submissions. The Executive, therefore, agreed to increase the membership to 125.

Membership Report for 2012 / 2013 The current membership status is as follows: 121 Paid-up Members 2 Life Time Members The Wait List has now crept up to 60

Membership Report for 2012 / 2013 Tracking of membership attendance has continued, and up to our last April 10 th meeting here are some numbers to consider: Average Meeting Attendance 66 Represents 56 % of Membership Attending 25% Members absent 75 to 100 % of the time 15% Members absent 50 to 74% of the time 22% Members absent 25 to 49% of the time 38% Members absent 0 to 24% of the time.

Membership Report for 2012 / 2013 As a result of these numbers the Executive have decided that unless there are special circumstances: –To revoke the Membership to anyone who has not attended a meeting up until December. Membership fees will not be refundable. –Membership renewal invites will not be extended to anyone who has only attended 3 or fewer meetings during the year.

Membership Report for 2012 / 2013 Please wear your name tags at all meetings. Attendance statistics are calculated based on the name tags still on the table at each meeting.

Oshawa Camera Club Community Liaison/Spring Salon/Print Promotions Report

Oshawa Camera Club GTCCC Report

GTCCC 2012/2013 I was pleased to represent OCC at this years GTCCC executive. This year has been an active one for the GTCCC. A new president, Harvey Rogers provided expertise and energy to the council. The Interclub Competition was well attended with an increase of 77% attendance over last year.

GTCCC 2012/2013 Education Day a new GTCCC activity was a success out of the gate. Next year should be even better. I would encourage all members to consider this a must attend for next year. The speakers were excellent and the venue work very well for all presentations. This event is great value for the price. Next year Bob Bourke will represent OCC at the GTCCC.

Oshawa Camera Club Outings Report

Outings Report : Kawartha Classics Nuit Blanche 2012 Cambridge Butterfly Conservatory Cannington Dog Sled Races (Cancelled) Norm Ullock takes over (officially July 1)

Oshawa Camera Club Social Report

Oshawa Camera Club Vice President's Report

Vice President Report for 2012 / 2013 Chair AGM meeting in the absence of the President. Accompanied President to GM Retirees presentation. Training to be the next President. Attended Executive Committee Meetings. Presented reports from Managers at Executive Committee Meetings (Equipment, Web & Special Projects; GTCCC and Outings Managers will be added for 2013/2014) for discussion. Chair of the 75 th Anniversary Committee. Present information to club on the status of the upcoming celebrations.

Oshawa Camera Club President's Report

Presidents Report Business Plan Membership fee remains at $65 & includes 1 admission to the Spring Salon

Membership level will remain at 125 Presidents Report Business Plan

Membership fee remains at $65 & includes 1 admission to the Spring Salon Membership level will remain at 125 First Steps Group initiative will continue next season; Bharat will present some new ideas & challenges to the participants Presidents Report Business Plan

Membership fee remains at $65 & includes 1 admission to the Spring Salon Membership level will remain at 125 First Steps Group initiative will continue next season; Bharat will present some new ideas & challenges to the participants Bill has presented a well thought-out Education program, which supports the ACC, promotes learning, provides for expanding our photographic interests & entertains us Presidents Report Business Plan

Membership fee remains at $65 & includes 1 admission to the Spring Salon Membership level will remain at 125 First Steps Group initiative will continue next season; Bharat will present some new ideas & challenges to the participants Bill has presented a well thought-out Education program, which supports the ACC, promotes learning, provides for expanding our photographic interests & entertains us Spring Salon Will be held at Woodview again next season Believe it was worthwhile presenting an afternoon show, so we will again hold 3 shows over 2 days Will advertise wider with emphasis on our 75 th Anniversary Presidents Report Business Plan

As part of our 75 th Anniversary celebration, Vern Mossey will initiate a program to involve the Past Presidents in short presentations to highlight the OCCs history – more details to come Presidents Report Business Plan

As part of our 75 th Anniversary celebration, Vern Mossey will initiate a program to involve the Past Presidents in short presentations to highlight the OCCs history – more details to come Next years banquet will be held at the Oshawa Golf Club 75 th Anniversary theme Special guests Presidents Report Business Plan

As part of our 75 th Anniversary celebration, Vern Mossey will initiate a program to involve the Past Presidents in short presentations to highlight the OCCs history – more details to come Next years banquet will be held at the Oshawa Golf Club 75 th Anniversary theme Special guests Will present a Print Exhibition at the Whitby Station Gallery throughout October & November Why in Whitby vs. Oshawa? Tried to hold it in the McLaughlin Gallery but it wasnt available; Station Gallery was very willing to work with us Presidents Report Business Plan

As part of our 75 th Anniversary celebration, Vern Mossey will initiate a program to involve the Past Presidents in short presentations to highlight the OCCs history – more details to come Next years banquet will be held at the Oshawa Golf Club 75 th Anniversary theme Special guests Will present a Print Exhibition at the Whitby Station Gallery throughout October & November Why in Whitby vs. Oshawa? Tried to hold it in the McLaughlin Gallery but it wasnt available; Station Gallery was very willing to work with us Will exhibit prints other than our traveling exhibit & will consider using larger prints for more impact (20x24?) Will solicit support from Epson Canada for paper & ink Leif has offered to print & matt….will request assistance for framing Opening reception for members & the public – Friday, October 4 th ? Will advertise with help from Station Gallery Presidents Report Business Plan

Most important for next season is our 75 th Anniversary theme. We encourage all members to participate in all activities & events: Meetings Competitions Outings Social events Spring Salon Banquet Station Gallery Print Exhibition ??? Presidents Report Business Plan

Celebrating the OCCs 75 th Anniversary is a big deal Lets all participate in honouring the Clubs founders & its history in the manner they deserve

Oshawa Camera Club Helen James Presents Canyon Experience

Executives, Directors and Managers Directors –Competitions – Randy Nickerson –Education – Bill Peel –Membership – John Ronson –Community Liaison – Joe Theriault –Social – Elizabeth Borysewicz Executives –President – Leif Petersen –Vice-President – Sharon Janushewski –Treasurer – Pierre Falzon –Secretary – Des McKee –Past President – Bharat Mistry Managers –GTCCC – Bob Bourke –Outings – Norm Ullock –Editor InFocus – Paula Bund –Equipment – Robin Pereira –Special Projects – Sharad Tembe