A few tricks to take you beyond the basics of Microsoft Office 2010 GCPS Tech Tips A few tricks to take you beyond the basics of Microsoft Office 2010 Microsoft Office 2010: Application Recovery

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Microsoft Office 2010: Application Recovery Nothing is more frustrating than when your computer freezes or crashes while you have an open file. But Microsoft Office has a feature that helps you recover a file after a crash. It’s called Office Application Recovery.

Microsoft Office 2010: Application Recovery In order for Office Application Recovery to work, you must enable AutoRecover in Word 2010, Excel 2010 or PowerPoint 2010 to save versions while you are working in your file.

Microsoft Office 2010: Application Recovery When an Office application you are working on stalls and won’t respond to your commands, you should exit that application by clicking on the “X” at the upper right of your screen. Microsoft’s Application Recovery tool will save the last version of your file that had been saved before the stall occurred.

OFFICE 2007: Application Recovery After you have closed the application, click the Windows “Start” button at the lower left corner of your screen.

OFFICE 2007: Application Recovery On the dialog box that “Start” opens up, place your cursor on “Programs.”

OFFICE 2007: Application Recovery That will open a list of programs. Slide your cursor from “Programs” over onto “Microsoft Office.”

OFFICE 2007: Application Recovery … and then slide your cursor one more time from “Microsoft Office” to “Microsoft Office Tools.”

OFFICE 2007: Application Recovery That will open a list of Tools. Click “Microsoft Office Application Recovery.”

OFFICE 2007: Application Recovery That will open the “Microsoft Office Application Recovery” dialog box. Click the program or file that is not responding.

OFFICE 2007: Application Recovery Click “Recover Application.”

OFFICE 2007: Application Recovery Then, restart the application...

OFFICE 2007: Application Recovery MS word 2010 Doc in Reviewing Pane and when it opens, the “Document Recovery” pane will also appear.

OFFICE 2007: Application Recovery Choose the recovered version you want to keep and click on it.

OFFICE 2007: Application Recovery And Office opens the selected file. It probably won’t have the most recent parts you entered... but it will have everything up to the last time it was saved.

OFFICE 2007: Application Recovery Sometimes the “Document Recovery” pane will list more than one recovered document file, unless you immediately recognize the version you need, you might want to save each version until you decide which one to keep.

OFFICE 2007: Application Recovery If you save more than one version of a recovered file, you will be wise to click “Save As” for each version and give it a slightly different name.

OFFICE 2007: Application Recovery Click “Close” to exit the “Document Recovery” pane.

OFFICE 2007: Application Recovery Backup Files! Microsoft Word also offers you another safety feature. Word can be set up to constantly create backup files of any document you are working on.

OFFICE 2007: Application Recovery To set that up, open Microsoft Word and click the Microsoft Office icon button at the top of the screen.

OFFICE 2007: Application Recovery In the dialog box that drops down, click “Word Options” in the bottom right hand corner.

OFFICE 2007: Application Recovery Under Word Options, find “Advanced” in the options box and click on it.

OFFICE 2007: Application Recovery Scroll down to the “Save” section and put a check mark next to “Always create backup copy.”

OFFICE 2007: Application Recovery Then click on “OK” at the bottom right of the screen. Once you click “OK,” Word will continue to save backup copies until you tell it to stop.

OFFICE 2007: Application Recovery Word is set to save a copy of your work every 10 minutes. You can change that time interval...

OFFICE 2007: Application Recovery Click the Microsoft Office icon button. Select “Save” under Word Options.

OFFICE 2007: Application Recovery Then enter a whole number between 1 and 120 to reflect the time interval in minutes you would like Word to automatically save your work.

OFFICE 2007: Application Recovery Once your time is entered, click on “OK” in the bottom right hand corner of your screen.

OFFICE 2007: Application Recovery or you can completely deactivate the feature altogether.

OFFICE 2007: Application Recovery That’s all there is to it. Now, if you would like a copy of the step-by-step directions for recovering Office 2007 applications, just print this last page. Here’s hoping you lose no data! For more detailed info see MS site To recover a file: Click “X” to exit the application. Click Windows “Start” button. Place cursor on “Programs,” “Microsoft Office,” then “Microsoft Office Tools.” Click “Microsoft Office Application Recovery.” Click on the program that is not responding. Click “Recover Application.” Restart the application. On the “Document Recovery” screen, click on the version you want to keep. Click to “Open” the document. Click to “Close” the dialog box. To set up continuing backup files: Click Microsoft Office icon button Click “Word Options.” Click on “Advanced.” Scroll to “Save” and put check next to “Always create backup copy.” Click on “Save.” Put check next to “AutoRecover” and choose a time frequency. Click “OK.”