Continuing Eligibility ACS Athletics Continuing Eligibility ©2016 ACS Athletics, All Rights Reserved

Continuing Eligibility What are the benefits of this upgrade? This upgrade ties together all components of Continuing Eligibility, including: Tracking Majors and PTD assessments Tracking Enrollment Data on per term basis Certification on Term by Term basis Historical records of all previous terms (5-Year History/Clock) Incorporating transfer data Integration of NCAA Forms Physical tracking per athlete Violation tracking that would affect eligibility Temporary Practice Certifications (if applicable) Updated reporting organization Largest fundamental change = Continuing Eligibility assessed per S-A, per term. ©2016 ACS Athletics, All Rights Reserved

Continuing Eligibility Continuing Eligibility Process: Set-up Manage data Analyze and Assess data Update statuses Rollover and Reset ©2016 ACS Athletics, All Rights Reserved

Continuing Eligibility System set-up Configure majors List of majors should come from campus (i.e. Registrar’s Office) Major code is necessary to integrate with CA Edit enrollment exceptions (if applicable) Update temporary practice certifications (if applicable) ©2016 ACS Athletics, All Rights Reserved

Continuing Eligibility Roster Management Update the components for your S-A profiles including: Declare a major Initial FT enrollment data Build or review multi-year history Import or update academic data from campus ©2016 ACS Athletics, All Rights Reserved

Continuing Eligibility Assess Eligibility Determine practice and/or competition eligibility using the following criteria: PTD and/or degree app hours earned Full-time enrollment status Forms completion Physical status Violations per S-A (if applicable) Mass update eligibility status for all athletes or groups of athletes ©2016 ACS Athletics, All Rights Reserved

Continuing Eligibility ©2016 ACS Athletics, All Rights Reserved

Continuing Eligibility Update Roster Statuses As necessary, update your S-A’s eligibility status (i.e. Cut, quit, exhausted eligibility, etc.) ©2016 ACS Athletics, All Rights Reserved

Continuing Eligibility Rollover and Reset data Rollover applicable athletes on a term-by-term basis Eligibility status and data resets for each S-A from term-to-term (except Forms and Physical if in same academic year) ©2016 ACS Athletics, All Rights Reserved

Continuing Eligibility PHASE 1 Access enabled for everyone to manage eligibility status for all S-As on a term basis. Manage all data from Roster > Continuing Eligibility section to keep eligibility status updated in InControl. PHASE 2 Product Development will reach out separately to any clients using on-campus/batch integration and will assist clients in transitioning data. ©2016 ACS Athletics, All Rights Reserved

Continuing Eligibility How do I get started using this product? What has changed? Manage updates for practice and competition eligibility in Continuing Eligibility Module (this translates into InControl system). Roster Eligibility functions in “More” have been removed in InControl. Roster Status Changes can still be updated in InControl and will translate into CE Module. Customize your List View using new CE Module fields in InControl. These fields can now be accessed from All Athletes. ©2016 ACS Athletics, All Rights Reserved

Continuing Eligibility Why can’t I see my Multi-Year History data in CE Module S-A Profile? No multi-year history was created where the Initial Full-Time Enrollment data is not available. Users will be prompted to enter this data prior to accessing an Athlete’s Profile in the CE Module. ©2016 ACS Athletics, All Rights Reserved

Continuing Eligibility What are the next steps? How can ACS help me get started? Once mass update of FT Enrollment status is complete, send an email to HelpDesk@acsathletics.com and we will automatically build out the multi-year history for each S-A so that the CE Module is ready. ACS is working to assess legacy data for the sole purpose of removing obsolete baseline fields in your ACS system. Any client using obsolete fields that contain data that needs to be transitioned into the CE Module will be contacted prior to ACS taking any action. New CA Export Reports will be made available in the next 30 days to allow users to continue to easily export eligibility information into CA if needed. ACS is working to upgrade our Batch Integration Product to allow for Campus Integration to the CE Module. This will allow campuses to push term data into the CE module. ACS is working on a Roster Data Import Tool to allow Compliance & Eligibility Certification Officers to import CE data as needed. ©2016 ACS Athletics, All Rights Reserved

Thank You! ©2016 ACS Athletics, All Rights Reserved