School Finance – ASCUS Meeting ASCUS General Meeting February 10, 2017 Lyle Friesen and SF Operation Support Team

Agenda EX–1 Update Who to Call and When? Status of Merge and Split tickets How is ADM Calculated? Daily Data Volatility Data Coordinator Resources FY2018 Sabah

EX-1 Update

EX-1 Absence Guideline Status Feedback taken into consideration, edit have been made In final stages of approval by administration Plan to make guideline effective for future date

Who to Contact and When

School Finance Team Operations Support Team Finance Operations Team School Finance Main Line 602-542-5695 Operations Support Team Director of Operations Support Sabah.Hussain@azed.gov Account Analyst Kristin.Bumford@azed.gov James.Heck@azed.gov Barbara.Michlin@azed.gov Monica.Paz@azed.gov Finance Operations Team Director of Fiscal Operations Xin.Liu@azed.gov Budget Team SFBudgetTeam@azed.gov Payment Team SFPaymentTeam@azed.gov include org chart link

Emailing Your Account Analyst Include the following: Your contact information (such as name of Charter or District you work with, phone number and email address) A detailed description of your issue Samples of student ID’s or reports that you need me to review Reference ticket number if one has been created http://www.azed.gov/Administrators/SF/Lists/LEAAccountAnalysts/AllItems.aspx

Keep Up to Date www.azed.gov/finance Hot Topics School Finance Memo’s Workshop Wednesday School Finance Fridays Constant Contacts List Email: SchoolFinance@azed.gov

Upcoming Wednesday Workshops February Topic: SDER Webinar on 02/15/2017 March Topic: Revisiting Reconciliation AzEDS Verification and ADM Reports March dates TBA Dates will be posted on SF webpage

School Finance Website

Previous Memos

School Finance Fridays

SF Knowledge Center

Merge Ticket Status

Status of Merge and Split Tickets New merge tool and merge process implemented in FY2016. What to include in the merge request All SAIS ID’s impacted Student Date of Birth SF may ask for additional information Only ONE ticket per student FERPA Reminder Status of Split Tool In development

Projected 100th Day ADM

40th Day ADM Q: Once 40th day becomes “Actual” will the ADM value change? A: ADM will change after the actual 40th day if: Reconciled and fixed data that applies to days 1-40 Another LEA later enters data that limits ADM Business rules at ADE that are updated or implemented SIS changes that could affect data

100th Day ADM Q: What ADM value is used for payments? A: Prior to reaching your 100th day, we use Projected 100th day ADM to determine payment. After you reach your 100th day, we use Actual 100th day ADM

SPED and ELL ADM ADM calculated by number of program participation days within the first 100 days of membership Concurrencies in SPED and ELL are failing Under review by ESS, SF and Legal

Data Volatility

Data Capture Date

Daily Processing Own your data Know how frequent your SIS is submitting to AzEDs Be aware of “resynching” all student data prior to data capture dates “Synch Responsibly!” Allow sufficient time for all data to land in AzEDs

Data Coordinator Resource Page

A place for new staff Feedback from LEA’s Acronym cheat sheet Contact information for frequently called departments Due dates School Finance FAQ’s

FY2018

Plans for the Future Estimated Counts for Charter Districts FY2017 ADM for School Districts Current Year Funding Will every district be funded on current year?

Thank You!