Lecturer: Dalia Mirghani Foundation year Practical Lec.2: Word Processing Software Computer For Health Sciences COMP101 Lecturer: Dalia Mirghani Year : 2016/2017

ECDL / ICDL - Module 3 Word Processing © 1995-2000 Cheltenham Computer Training http://www.cctglobal.com

3.1 Getting Started

3.1.1 First Steps with Word Processing

Exploring the Word Window Group

3.1.1.1 Open a Word Processing Application. Click on the Start icon to display the Start menu and then move the mouse pointer onto Programs From the sub-menu select Microsoft Word

3.1.1.2 Open an Existing Document - Make Some Modifications and Save. Click on the Open icon and from the dialog box displayed select the required file Make sure you can open a file from a USB! Click on the Save icon to save a file. Make sure you can save a file to USB!

3.1.1.3 Open Several Documents. To select a contiguous block Use the Shift key To select a non-contiguous block Use the Control key

3.1.1.4 Create a New Document and Save. Click on the New icon and a new blank document will be displayed on the screen

3.1.1.5 Save an Existing Document Onto the Hard Disk or Onto a Diskette. Click on the Save icon and from the dialog box displayed select the required folder Enter a file name and then click on the Save button

3.1.1.6 Close the Document. Click on the Close icon

3.1.1.7 Use Application Help Functions. The Office Assistant is displayed by default

3.1.2 Adjust Basic Settings

3.1.2.1 Change Page Display Modes

3.1.2.2 Use the Page View Magnification Tool/zoom Tool. Use the Zoom group on the View tab.

3.1.2.3 Modify the Quick access Toolbar Display. To Modify the Quick access Toolbar Display, select the Quick access Toolbars command

3.1.3 Document Exchange

3.1.3.1 Save an Existing Document Under Another File Format Make sure that you know how to save in the following formats: - Document template Web page. PDF

3.2 Basic Operations

3.2.1 Insert Data

3.2.1.1 Insert a Character, Word, Sentence, or Small Amount of Text. Click on the location within the document that you wish to insert the character, word, sentence or small amount of text, as required.

3.2.1.2 Use Undo Command. From the Quick access menu choose the Undo command OR press Ctrl+Z OR click on the Undo button on the Quick access toolbar.

3.2.1.4 Insert Special Characters/symbols. Click on the Insert tab and select the Symbol command Or use AutoCorrect (c) © (r) ® (tm) ™

3.2.1.5 Insert a Page Break Into a Document. Place the insertion point where you want to end one page and start another. Press Ctrl+Enter. Or From insert tab_ pages _Page Break

3.2.2 Select Data

3.2.2.1 Select Character, Word, Sentence, Paragraph or Entire Document. To select a word Double click on the word. To select a line Move the mouse pointer to the left of the line you wish to select, until the mouse pointer changes from an I bar to an arrow pointing upwards and to the right. You are now in the “Selection Bar”, a hidden screen element. Click once with the mouse button to select the line. To select a paragraph Move the mouse pointer within the paragraph that you wish to select and click three times.

3.2.3 Copy, Move, Delete

3.2.3.1 Use Copy and Paste Tools to Duplicate Text Within a Document Use Copy and Paste tools to copy text within a document from home tab _ Clipboard Group Or use drag and drop techniques Drag and drop moves

3.2.3.2 Copy and Move Text Between Active Documents. To move data from a document select it and Cut it to the Clipboard (Ctrl+X), or to copy text from one document to another select the text and use the Copy command (Ctrl+C). To insert this text into another document, simply select the document using the icons displayed in the Windows Taskbar Position the insertion point at the location that you wish to insert the data and use the Paste command (Ctrl+V) to paste the data from the Clipboard into the document.

3.2.3.3 Delete Text. Select the block of text you wish to delete by dragging the mouse pointer over the text with the left mouse button depressed. Once the text is selected press the Delete key.

3.2.4 Search & Replace

3.2.4.1 Use the Search Command for a Word or Phrase Within a Document. Select the Find command from the Edit group, or press Ctrl+F to display the Find and Replace dialog box.

3.2.4.2 Use the Replace Command for a Word or Phrase Within a Document. Select the Find and Replace command from the Edit group, or press Ctrl+H to display the Find and Replace dialog box.

3.3 Formatting

3.3.1 Text Formatting

3.3.1.2 Use Italics, Bold, Underlining. Use the Font group icons!

3.3.1.1 Change Fonts: Sizes and Types. Use the Font group icons!

3.3.1.3 Apply Different Colours to Text. Click on the down arrow next to the Font Color icon, which will display a drop down dialog box.

3.3.1.4 Use Alignment and Justification Options. Use the alignment icons located on the Home tab_ Paragraph Group.

3.3.1.6 Indent Text Use the Increase Indent or Decrease Indent icons

3.3.1.7 Change Line Spacing. From the home tab _ Paragraph Group , click on the Line Spacing command to display the a drop down dialog box

3.3.1.8 Copy the Formatting From a Selected Piece of Text First select text to which you have applied formatting. Click on the Format Painter icon on the Clipboard Group. Drag across the text to which you want to apply the formatting information to.

3.3.2 General Formatting

3.3.2.2 Add Borders to a Document. Place the insertion point within the paragraph that you wish to add a border to. Click on the Outside Border icon.

3.3.2.3 Use Lists (Bulleted and Numbered). Select the list you wish to apply number or bullet formatting to. Click on the Bullets tool within the Paragraph Group

3.3.3 Templates

3.3.3.1 Choose an Appropriate Document Template for Use in a Specified Task. From the File drop down menu select New to display the New dialog box

3.4 Finishing a Document

3.4.1.1 Apply Existing Styles to a Document. Select the text that you wish to apply a style to. The Style Group, will display Word styles that can be applied to part of a document.

3.4.1 Styles and Pagination

3.4.2 Headers & Footers

3.4.1.2 Insert Page Numbering in a Document Choose the Page Numbers command from the Insert Tab to display the Page Numbers dialog box.

3.4.2.1 Add Headers and Footers to a Document. From the Insert tab, select the Header and Footer command Switches between header and footer

3.4.2.2 Insert Date, Author, Page Numbers Etc. In Headers and Footers. Select the Design tab _ Insert Group

3.4.2.3 Apply Basic Text Format Options in Headers and Footers. Use exactly the same techniques that you would use within the body of your document to apply basic font formatting.

3.4.3 Spelling & Grammar

3.4.3.1 Use a Spell-check Program and Make Changes Where Necessary. Click on the Spelling & Grammar in the Review Tab (or press F7).

3.4.4.1 Modify Document Setup: Page Orientation, Page Size Etc. Click on the Layout Tab and select the Page Setup Group

Thank you