1. Word processing package
Microsoft
Word 2013
Word processing package
K.D.Ashan Ravindra Dissanayake

2. K.D.Ashan Ravindra Dissanayake
How to Load MS Word 2010
Start Select MS Word Icon or Double click on the Desktop Shortcut Or
Start All Programs  Microsoft Office  MS Word
K.D.Ashan Ravindra Dissanayake

3. K.D.Ashan Ravindra Dissanayake
Create a New Document
Start All Programs  Microsoft Office  MS Word Blank Document
K.D.Ashan Ravindra Dissanayake

4. K.D.Ashan Ravindra Dissanayake
Basic Parts of MS Word 2010
Tab (Home)
Dialogue Box Launcher
Ruler
Ribbon
Title Bar
Group (Font)
Quick Access Toolbar
Working Area
Status bar
Zoom Slider
K.D.Ashan Ravindra Dissanayake

5. K.D.Ashan Ravindra Dissanayake
Change the Basic view
View Tab
Views Group
Select Layout you Need
K.D.Ashan Ravindra Dissanayake

6. Show / Hide Ruler ,Grid Lines, Navigation Pane
View Tab
Show Group
Select (Check) Ruler/Grid Lines/Navigation Pane
K.D.Ashan Ravindra Dissanayake

7. Zoom In /Zoom Out Document
View Tab
Zoom Group
Click “Zoom” Button
Select Zooming Level Ok
* Use Zoom Slider on the Status bar to change the zooming level
K.D.Ashan Ravindra Dissanayake

8. Open New Document Window
View Tab
Window Group
Click “New Window” Button
* Work Different places on the same document (it will open another windows)
K.D.Ashan Ravindra Dissanayake

9. K.D.Ashan Ravindra Dissanayake
Save / Save as Document
File
Save
Select a Location
Type a File Name
Select “Save as Type”
K.D.Ashan Ravindra Dissanayake

10. Save document with Password
File
Save as
Select a Location
Type a File Name
Select “Tools”
General Options
Type Password as Required  OK Re Enter Passwords Save
K.D.Ashan Ravindra Dissanayake

11. K.D.Ashan Ravindra Dissanayake
Insert Blank Page
Insert Tab
Pages Group
Blank Page
K.D.Ashan Ravindra Dissanayake

12. Add Button to Quick Access Tool Bar
Click “Customize Quick Access toolbar” Button
More Commands
Select Commands
Press “Add” Button OK
* To remove quick access tool bar buttons use the same path and Click “Remove” button
K.D.Ashan Ravindra Dissanayake

13. K.D.Ashan Ravindra Dissanayake
Customize The Ribbon
File Tab
Options
Customize Ribbon
Select Commands
Add Ok
* You can add New tab using customize ribbon dialogue box
K.D.Ashan Ravindra Dissanayake

14. K.D.Ashan Ravindra Dissanayake
Formatting Text
Select The Text
Home Tab
Font Group
Increase/Decrease Font Size
Change Case
Font Type
Font Size
Clear Formatting *
Subscript
Font Color
Underline
Bold
Highlight
Superscript
Italic
Font Effects
Strikethrough
* Use Dialogue Box Launcher to do More Changes
K.D.Ashan Ravindra Dissanayake

15. Copy/Cut/Paste/Format Painter
Select The Text
Home Tab
Clipboard Group
Cut
Copy *
Paste
Format Painter
* Use Dialogue Box Launcher to do More Changes
K.D.Ashan Ravindra Dissanayake

16. K.D.Ashan Ravindra Dissanayake
Find & Replace
Home Tab
Editing Group
Find / Replace
* Use Replace /Replace all accordingly to replace the similar word or words
K.D.Ashan Ravindra Dissanayake

17. K.D.Ashan Ravindra Dissanayake
Text Align
Home Tab
Paragraph Group
Align Left / Right / Center / Justify
Align Left
Align Right
Justify
Center
K.D.Ashan Ravindra Dissanayake

18. Line and Paragraph Spacing
Home Tab
Paragraph Group
Line and paragraph Spacing
Line & Paragraph Spacing
* Use Dialogue Box Launcher to make More Changes
K.D.Ashan Ravindra Dissanayake

19. K.D.Ashan Ravindra Dissanayake
Bullets & Numbering
Select the Text
Home Tab
Paragraph Group
Bullets / Numbering
Select a Bullet /Number Style or Define your Own
Bullets / Numbering
* Use Change List level to make it more adequate
K.D.Ashan Ravindra Dissanayake

20. K.D.Ashan Ravindra Dissanayake
Sort text /Number
Select the Text/Number
Home Tab
Paragraph Group
Sort
Arrange the Relevant options OK
Sort
* Use Number /Text /Date to sort
K.D.Ashan Ravindra Dissanayake

21. Increase/Decrease Indentation
Select the Text/Paragraph
Home Tab
Paragraph Group
Increase /Decrease Indent
Increase/Decrease Indent
K.D.Ashan Ravindra Dissanayake

22. Increase/Decrease In dentation
Select the Text/Paragraph
Home Tab
Paragraph Group
Increase /Decrease Indent
Increase/Decrease Indent
K.D.Ashan Ravindra Dissanayake

23. Insert Page Break/Cover page/Blank Page
Insert Tab
Pages Group
Select Cover/Blank page/Page break
K.D.Ashan Ravindra Dissanayake

24. K.D.Ashan Ravindra Dissanayake
Insert Picture
Insert Tab
Illustrations Group
Picture
Browse and Select a Picture
Insert
* Select picture and Use Formatting tab to make any changes to the picture
K.D.Ashan Ravindra Dissanayake

25. K.D.Ashan Ravindra Dissanayake
Insert Shapes
Insert Tab
Illustrations Group
Select a Shape
Click and Drag to Draw Picture
* Select picture and Use Formatting tab to make any changes to the picture
K.D.Ashan Ravindra Dissanayake

26. Format Shape (Fill Color)
Select the shape
Format Tab
Shape Style Group
Shape Fill
Select the Color / Fill Style
K.D.Ashan Ravindra Dissanayake

27. Format Shape (Shape Outline)
Select the shape
Format Tab
Shape Style Group
Shape Outline
Select the Color / Weight/Dashes
K.D.Ashan Ravindra Dissanayake

28. Grouping Shapes Select the shape While Holding Shift Button
Right Click on the Selected Shapes
Group
* To Ungroup  Right Click on the Grouped Shape  Group  Ungroup
K.D.Ashan Ravindra Dissanayake

29. Change Shape Order (Front /Back)
Select the shape
Format tab
Arrange group
Bring forward / Send backward
K.D.Ashan Ravindra Dissanayake

30. Insert Smart Art Insert Tab Illustrations Group Smart Art
Select Smart Art Type
Select Smart Art Style Ok
* Select Smart art and use Design and Format tab to make changes
K.D.Ashan Ravindra Dissanayake

31. Change Page background/formatting/theme
Design Tab
Document Formatting group
Themes/Style/Page Background/
K.D.Ashan Ravindra Dissanayake

32. K.D.Ashan Ravindra Dissanayake
Change Text Style
Select Text /Title
Home Tab
Styles Group
Select or Create a New Style
K.D.Ashan Ravindra Dissanayake

33. Insert Page Number / header / Footer
Insert Tab
Header & Footer Group
Header /Footer / Page Number
Arrange Settings
Close Header & Footer
K.D.Ashan Ravindra Dissanayake

34. K.D.Ashan Ravindra Dissanayake
Change Page Margins
Page Layout Tab
Page Setup Group
Margins
Custom margin
Arrange Settings OK
K.D.Ashan Ravindra Dissanayake

35. Change Page Orientation
Page Layout Tab
Page Setup Group
Orientation
Landscape / portrait
K.D.Ashan Ravindra Dissanayake

36. K.D.Ashan Ravindra Dissanayake
Change Page Size
Page Layout Tab
Page Setup Group
Orientation
Landscape / portrait
K.D.Ashan Ravindra Dissanayake

37. Columns Page Layout Tab Page Setup Group Columns More Columns
Select number of Columns OK
* Use Break Column Break to move next Column
K.D.Ashan Ravindra Dissanayake

38. Table of Contents References Tab Table of Contents Group
Select a Style
* Use Custom Table of Contents to make more changes
K.D.Ashan Ravindra Dissanayake

39. Spelling & Grammar Review Tab Proofing group Spelling & Grammar
Change /Change All
* Use Ignore all or ignore if you don’t wanna make changes
K.D.Ashan Ravindra Dissanayake

40. Mail Merge Customize Columns OK Select Recipients Ok Next
Type your letter
Mailings Tab
Start mail merge group
Start Mail Merge
Step by step mail merge wizard
Select letter
Next
Use Current Document
Type New List
Create
Mail Merge
Customize Columns OK
Select Recipients Ok
Next
Next –Finish Mail Merge Wizard
Edit individual letters
All
* Use Ignore all or ignore if you don’t wanna make changes
K.D.Ashan Ravindra Dissanayake