Banner Project Update for Division Deans Set Up: Computer with PowerPoint or recent version of IE and network. Projector Objective: Clear, informative, Consistent message across the institution. This update is particular to SIS to Banner Student migration. September 22, 2005

Presentation Objectives: Where have we been ? Where are we now ? Where are we going ? What is to be done, by whom, how and when ?

Project Duration… The project officially began on June 18, 2004 and is scheduled for completion January 2007 with the conclusion of the project no later than June 18, 2007.

Timeline of Banner Modules Today MyVU Finance HR Financial Aid Student Alumni July 2004 July 2005 Jan 2006 July 2006 Jan 2007 Jan 2005

Remaining Scheduled Banner Go Live Dates Dec 2005 thru Dec 2006 – Student Jan 2006 – Human Resources Jan 2006 – Financial Aid Setup April 2006 – Financial Aid Packaging Dec 2006 – Financial Aid SAP Reporting Jan 2007 – Alumni Phased Approach

The Banner Systems Financial Student Aid Human Alumni Resources Finance Alumni Financial Aid Catalog Schedule Admissions Registration Student Billing Grading Advising Transfer Articulation Graduation

Tentative Student Go Live Dates Nov 2005 - Catalog for ’06-’07 Year Dec 2005 - Schedule for Fall ’06 Term Jan 2006 - Admissions for ’06-’07 Year Mar 2006 - Registration for Fall ’06 Term July 2006 - Student Billing for Fall ’06 Term Oct 2006 – Grading for Fall ’06 mid-term Nov 2006 – Advising for Spring ’07 Term Nov 2006 - Transfer Articulation Dec 2006 – Graduation during Fall ’06 Term Phased Approach

System Usage Guide during transition to Banner SIS Applicants and Admissions ’05 – ’06 Students Financial Aid ’05 – ‘06 Students Registration ’05 – ’06 Terms Transitioning Options: Systematic updates from Legacy to Banner; or Double Entry by core group from January thru August ’06 (Current Plan) Banner Applicants and Admissions ’06 – ’07 Students Financial Aid ’06 – ’07 Students Registration ’06 – ’07 Terms Jan ‘06 Mar ‘06 Aug ‘06

During the Implementation who is impacted and when ? Faculty Staff Students Functional Team Process Team Steering Team Application Core Team: 20 hrs/wk Extended Application Team: 1-10 hrs/wk Outer most group of users: 2-3 months prior to “go live” Working sessions: Monday & Wednesday 1-4pm on various topics. Check Web Site to see topics covered. See Steering Committee Matrix to validate who each application core team lead is to refer associates. Planning, Organizing, Setup, Testing, Training, Go-Live

SCT Banner Implementation Methodology Definition Planning Implementation Define BPA Requirements Develop BPA Plan Process Analysis Develop Prototype Develop Installation Plan Define Software & Hardware Req. System Education Test Prototype Develop Training Plan Installation (HDW/SW) Validate Prototype Define Training Needs Develop Prototype Plan Define Prototype Req. Deploy Solution “Go-Live” End User Training Conversion Reporting Develop Conversion Plan Define Conversion Req a Closeout Develop Strategy & Reporting Plan Obtain Approvals and Sign-off Evaluate Implementation Document Findings & Issue Recommendations Define Reporting Req

Functional Work Team Configuration/Setup Activities… Attend Training Build Validation Tables Build Cross- Walks Convert Data Test Conversion

What Can You Do? Stay informed and continually review the project web site for updates Support other VU staff that are currently involved in the project Be ready when you are called upon to become involved in the project by supporting your staff and attending end-user training sessions. This is just one of six strategic directions.

Questions…

For additional information, please visit the Banner Project web page by going to the Employee tab within MyVU https://myvu.vinu.edu/cp/home/login