1. Matt Erickson, Office of the CIO
UCPath Project Update
Matt Erickson, Office of the CIO
April 18, 2018

2. Standardized Processes
What is UCPath? A single payroll, benefits, human resources, and academic personnel solution for all UC employees.
Business Transformation
Benefits of UCPath
Standardized Processes
Shared Services
Technology Upgrade
CONSISTENT tools, processes & data
EFFICIENT processing of payroll, new hires, transfers & rehires
LOWER RISK, improved regulatory and policy compliance
RELIABLE service

4. 166 days until your first UCPath-issued paycheck

5. UCPath Implementation Timeline for UCSB
Test
Train
Launch
Stabilize, Refine and Improve
Jan - Jun
Jun - Aug
Sep - Oct
Joel

6. PPS Transactions Data Informs Training Priorities

7. PPS Transactions Data Informs Training Priorities

8. UCPath Implementation Timeline for UCSB
Test
Train
Launch
Stabilize, Refine and Improve
Jan - Jun
Jun - Aug
Sep - Oct
Joel

9. Electronic Timekeeping Deployment
Wave 2 Go-Live
Wave 4 Go-Live
10/1/2017
3/1/2018
Wave 1 Go-Live
Wave 3 Go-Live
Wave 5 Go-Live
8/1/2017
12/1/2017
5/1/2018
2016
Nov
Feb
May
Aug
Nov
Feb
May
2018
Today
4/6/2017
Kronos V8 Upgrade Complete
104 days
V8 Upgrade
11/14/ /6/2017
49 days
Wave 1
5/30/ /4/2017
45 days
Wave 2
8/7/ /6/2017
50 days
Wave 3
10/2/ /8/2017
50 days
Wave 4
1/8/ /16/2018
In April, the Electronic Timekeeping project team upgraded all Electronic Timekeeping users to Kronos V8. Version 8 does not require Java.
We plan to complete the campus wide deployment of Electronic Timekeeping by May 2018, two months prior to our target launch date for UCPath.
Deployment will occur in 5 waves. Each wave consists of multiple departments.
During deployment, the Electronic Timekeeping project team will be meeting with department leadership, holding training sessions, and supporting staff as they make the transition to the new system.
Why are we implementing Electronic Timekeeping?
Prepares campus for UCPath.
Helps ensure that all UCSB employees are paid accurately and fairly.
Reduces errors from manual entry and exposure to timekeeping inconsistencies.
Promotes compliance with state and federal pay and leave rules, university policies, and labor contracts.
50 days
Wave 5
3/5/ /16/2018

10. Key Readiness Events Calendar
January
February
March
April
May
June
July
August
September
October
OUTREACH
Deans
OUTREACH Chairs/Directors
OUTREACH
Faculty
KNOWLEDGE TRANSFER
Business Officers/MSOs
ROADSHOWS
All
Communication Campaign
All
TRAINING/COMMUNICATION Faculty
TRAINING
Staff
UCPATH LAUNCH
STABILIZE, REFINE
ROADSHOWS
All
Communication Campaign
All
Heather

11. The “highly-impacted employee”
Readiness Roadshows
The “highly-impacted employee”
Any academic or administrative staff person who will engage in UCPath beyond the basic Employee Self Service level.
Audience:
Directors
Managers
Supervisors
Department Chairs
PPS Preparers
Department Benefit Representatives
IT Staff
Readiness Roadshows are designed to prepare highly-impacted employees for UCPath. Planned topics include:
Why UCPath?
What’s in it for me?
Timeline
What’s changing?
Readiness checklist
Self Service Portal
Paycheck & Direct Deposit
UCPath Center
Resources
KTS participants should plan on attending. This will not be new information, but their involvement is critical in providing a bridge/demonstration of support.

12. How can I get more information?
UCSB UCPath website
UCPath Campus Change Readiness Activities
Academic Leadership Outreach (April)
Go-Live Communications for Faculty (May - Oct)
Readiness Roadshows for system users (May – June)
Townhall for end users (July)
Go-Live Communications for all employees (April – Nov)
Training opportunities (Sept – ongoing)
Cindy