1. Student Information System (SIS) Report
Presentation to the UTFAB
October 17, 2017
Bob Engmark, Director, Information Systems
Chris Seng, Director, Office of the Registrar
Good afternoon, thank you for the opportunity to present about the student information system project. This system is part of core IT infrastructure used by administrative and academic departments.
My name is chris seng and I am part of the Divison of Enrollment and Access, Dept head of the Office of the Registrar
I have been part of the SIS team since the inception in We’ve had a long partnership with this committee
10/03/2018
UTFAB SIS Fall 2018 Presentation

2. UTFAB SIS Fall 2018 Presentation
The SIS Serves…
Students (33,500+)
Faculty, advisors, staff (6,000+)
Applicants (30,000+)
Alumni (all)
FAMweb delegated access (20,000+)
SIS is there for all students, incoming, former, current, many faculty and staff, and delegated access to families and others via famweb which you control.
10/03/2018
UTFAB SIS Fall 2018 Presentation

3. UTFAB SIS Fall 2018 Presentation
BANNER
This diagram will show you some of the connections between Banner and other systems, and also your interactions form RAMweb.
10/03/2018
UTFAB SIS Fall 2018 Presentation

4. Magnitude of the SIS – AY 16/17
Financial Aid - $310M
RAMweb logins – 3.7M
Tuition and Fee Assessment - $536M
Transcripts Produced – 29,899
Degree Audits run – 167,707
Graduation Contracts – 6,330
College transcripts received and reviewed – 16,976
Grades collected – 301,191
Course sections managed – 18,394
We have this very large system, which is really many systems bound together, to provide supports/service for:
Benefits are to many
Direct student use
Quantative usage
10/03/2018
UTFAB SIS Fall 2018 Presentation

5. UTFAB SIS Fall 2018 Presentation
Peak usage 9-10 am
11-12 a dip during eclipse
10/03/2018
UTFAB SIS Fall 2018 Presentation

6. UTFAB SIS Fall 2018 Presentation
Fall 2017 first day of term
Tremendously quiet start
“Eclipsed” 55,000 logins
197,433 RAMweb main page views
Peak activity at 10am, then dip from 11-12
The result of the efforts over the past 9 months result in a very successful launch of the fall term.
18 different browers and many browers versions
10/03/2018
UTFAB SIS Fall 2018 Presentation

7. Last 6 months of work completed
RAMweb and RamRecords
Design updated to latest CSU graphic standards
ASCSU Elections
Registration SSB – improved student experience – feedback from students has been excellent
Repeat/Delete online (~1600/semester)
Graduation contracts in RAMweb, huge paper savings
Conversion of RamRecords to RAMweb codebase and UI
Social Media login in RamRecords
College Transcripts workflow from Admissions to Registrar
Daily staff time saved of 2 hours, double work eliminated
Semester At Sea data integration enhancements with Banner
Web registration
Repeat/delete – paper process to online
Graduation contracts – paper to online,
10/03/2018
UTFAB SIS Fall 2018 Presentation

8. UTFAB SIS Fall 2018 Presentation
More completed…
System Upgrades
Degree audit (U.Achieve and U.direct)
Numerous Banner 8 versions
System Conversions
Office of International Programs conversion to Sunapsis
RamMobile upgrade to new platform
eTranscript Software conversion to RoboRegistrar/Transcripts Plus
Faculty Grade Entry – improved functionality for Faculty
10/03/2018
UTFAB SIS Fall 2018 Presentation

9. UTFAB SIS Fall 2018 Presentation
What’s next?
Banner “9” upgrade
All hands on deck, big effort, Project Team
Admissions, Financial Aid, Business and Financial, Graduate School, Student Achievement, International Programs, ACNS, Information Systems, Registrar, Institutional Research, CSU Online
Project Managers and Team assigned
Banner 8 de-supported Dec 2018
Many modules to upgrade
Install, test, validate, move to production, repeat with next module
Course Catalog, Class Schedule, Person, Bio, Demo, Admissions, Student, Fin Aid, Receivables, Transfer, Graduation, Graduate, BDMS, ODS, BW…
Academic Departments
ACNS
Admissions
Business and Financial Services
Collaborative for Student Achievement
CSU Online
Financial Aid
Graduate School
Health Network
Housing & Dining Services
Information Systems
Registrar’s Office
10/03/2018
UTFAB SIS Fall 2018 Presentation

10. UTFAB FY 18 SIS Project Funding
FY18 Total Budget $1,824,685
(UTFAB + Univ match + I.S. support)
FY18 UTFAB Support $742,418
University matches UTFAB support and more
The current fiscal year, UTFAB support match 2 to 1.
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UTFAB SIS Fall 2018 Presentation

11. UTFAB SIS Fall 2018 Presentation
Projected SIS Budget
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UTFAB SIS Fall 2018 Presentation

12. UTFAB SIS Fall 2018 Presentation
Partnership
Collaboration with UTFAB began in 2004
Project includes software and staff
Meets UTFAB funding criteria
We appreciate your continued support of the project
Student support original impetus for project
SIS is critical core infrastructure
Systems are performing exceptionally well
We, utfab and csu, colab began in Some of us were here then.
Your funding supports hardware, software and staffing, systems and databases
We truly appreciate your support and do our best to utilize the funds for your benefit.
10/03/2018
UTFAB SIS Fall 2018 Presentation

13. UTFAB Funding Criteria
1. Benefit as many students as possible
All students at CSU are benefiting.
2. Ability to effectively utilize the fee
Your decision.
3. Not funded by CFT
Check.
4. Adherence to budget and accountability
5. Potential for direct student use
Absolutely.
6. Effort, thought & clarity in the plan
7. Quantitative usage data
Several examples
8. Financial co-sponsorship
60% of total funded by the University.
9. Central/distributed balance
10. Cost/benefit ratio
We believe we meet many of the funding criteria components.
10/03/2018
UTFAB SIS Fall 2018 Presentation

14. UTFAB SIS Fall 2018 Presentation
Questions…
are most welcome.
Thank You!
Contact:
Office of the Registrar, Centennial Hall
10/03/2018
UTFAB SIS Fall 2018 Presentation