Writing Business Letters

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Presentation transcript:

Writing Business Letters

Business Letters formal way to communicate with a business or company neatness counts no errors in spelling or grammar

Business Letters specific format formal English left justified no slang or casual chat left justified

Block Style Format Return address: address of letter writer first and last name, address, city, state and zip code. current date Ankeney Middle School 4085 Shakertown Road Beavercreek, Ohio 45430 Current Date

Block Style Format Who you are writing to The Inside address: Who you are writing to First and last name, title, company, address, city, state and zip code Mr. Joe Smith Manager of the Cheesecake Factory 56 Greene Boulevard Beavercreek, Ohio 45430

Block Style Format The Salutation – or – The Greeting If you don’t know who you are writing to Dear Sir or Madam If you know who you are writing to: Dear Dr., Mr., Mrs., Miss or Ms

Block Style Format The Salutation – or – The Greeting Use Ms. unless you know Mrs. or Miss Dear Ms. Smith: If close business contact/friend, use name Dear Frank:

Block Style Format Body of Letter: clear and concise more than one paragraph the purpose of the letter reason for writing

Block Style Format Body of Letter Enclosing documents Enclosed you will find… Please find enclosed… I am enclosing…

Block Style Format Body of Letter Closing remarks Future contact Thank you for your help… If you have any questions… Future contact I look forward to…

Block Style Format Complimentary Closing Sincerely, first word capitalized comma at end Sincerely, Best regards, Yours truly,

Block Style Format Signature Best regards, Typed name of writer Space for your signature Best regards, Susie Smith

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