2 LETTER MARGINS/Font Style Top Margin: 2 inchesSide Margins: 1 inch or defaultBottom Margin: 1 inchUse the default font style and size (ex: calibri 11pt)Don’t use a fancy font/color, and don’t use a font size larger than 12 pt.
3 DATE Key the date at the top margin in business letters EX: January 13, 2013
4 LETTER ADDRESS The person receiving the letter Key the letter address a (QS-4 spaces) below the date.Use a personal/professional title (Mr. Mrs. Ms., Dr., etc.) before the receiver’s name. Include the following:Place of employmentStreet addressCity, state, zip code
5 SALUTATIONKey the salutation (greeting) a (DS- 2 spaces) below the letter addressEX: Dear Mr. Harris
6 BODY Begins a DS below the salutation. Left align each paragraph. (Don’t indent)DS in between paragraphs
7 COMPLIMENTARY CLOSEKey the complimentary (farewell) close a DS below the last line of the body.EX: Sincerely, Sincerely yours, or Cordially
8 NAME OF SENDERKey the name of sender a QS below the complimentary close.A personal title (Miss, Mrs., Ms., or Mr.) may precede the name to show the title a woman or man prefers.
9 REFERENCE INITIALSIf someone other than the writer of the letter keys it, then the keyboard operator’s initials are keyed in lowercase letters a DS below the writer’s name.
10 Complimentary Closing DateQSLetter AddressDSSalutationDSDSBodyDSComplimentary ClosingQSName of SenderDSRef Initials
11 Personal Business Letters Margins are the same top: 2” sides 1”Key the return address at the top margin (The return address is the address of the sender) Includes the following:Street addressCity, State, Zip CodeNext key the date single space below the return addressKey the remainder of the letter using the same business letter format without the reference initials
12 Example7706 Circle Dr.St. Louis, MOFebruary 9, 2013