Creating and Approving a Job Offer

Creating a job Offer- https://hrprd.umsystem.edu Log into https://hrprd.umsystem.edu

Getting into Recruiting Home Select Recruitment from the Top Drop down Menu Click on the Recruiting Home tile

Search Job Openings Select Search Job Openings

Search Job Openings To find applicants in an open Job Opening: Leave Status set to Open Click Search

Job Openings Search Results Jobs Associated with you will appear Click on the hyperlink for the job you are ready to offer

Click on Activities and Attachments Faculty Offers Require The Offer Letter and MOU To Be Attached: Click on Activities and Attachments

Adding Attachments Click “Add Attachment”

Adding Attachments Click Browse

Adding Attachments Select your file and click Open

Adding Attachments Click Upload to Finish attaching your file

Reject All Other Applicants Assure all other applicants have been rejected, then click on “Other Actions”

Prepare Job Offer Select “Recruiting Actions”, then “Prepare Job Offer”

Creating a Job Offer Select “Base Salary” Enter Amount Select Frequency

Creating a Job Offer Enter required information in the Comments section as well as any notes you may have. Required: Anticipated Start Date MOCODE - PS Account - Fund Code - Amount (%) FTE Salary with Benefits New Employee's Campus Address New Employee's Campus Phone Number Reports To and Position Number

Creating a job Offer Click Submit for approval

Creating the approval Chain Click the Approvals Tab Click on the “+” to add approvers

Approval Trees

Creating the approval chain Type the USERID or last name of the approver and click on the magnifying glass If the person comes up, Click on their name. Otherwise type the last name into the Name line and click search Click Insert Repeat for all approvers

Creating the approval chain Click Submit

Approving a job Offer On the email notification, click the hyperlink to view the Job Offer.

Approving a job offer Log into https://hrprd.umsystem.edu

Reviewing the Job Offer Check Job Offer Components and Comments to ensure: Salary offered falls within posted Range FTE is correct Start date allows time for Criminal Background Check processing.

Approval Trees

Approving a Job Offer If everything looks okay, click the Approvals tab Double Check the Approval Chain to assure all approvers are inserted Click the Approve button.