1. Return from Leave of Absence
ePAR Training Module
Return from Leave of Absence
11/21/2018
ePAR - Return from Leave of Absence

2. ePAR - Return from Leave of Absence
What is a Return from Leave of Absence ePAR?
A Return from Leave of Absence ePAR is used when an employee returns to work after a leave of absence. A Return from Leave Absence ePAR can only be used to return an employee back to active employment status who is currently on leave status.
If a Return from Leave of Absence ePAR is needed, please continue reading.
11/21/2018
ePAR - Return from Leave of Absence

3. Log in to Galaxy.

4. Select Gemini HR.

5. ePAR - Return from Leave of Absence
To enter a new ePAR, access the ePAR Actions page at the following navigation: Main Menu > UTD Customizations > UTD HR Customizations > ePAR > ePAR Actions.
11/21/2018
ePAR - Return from Leave of Absence

6. Select “Add a New Value”.
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ePAR - Return from Leave of Absence

7. ePAR - Return from Leave of Absence
Click the dropdown menu for the ePAR action, and select “Return From LOA”.
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ePAR - Return from Leave of Absence

8. ePAR - Return from Leave of Absence
Enter the Employee ID if known. If not known, select the magnifying glass to search by first and last name.
Enter the known information and click “Lookup” to search for the employee.
Click on the correct employee ID to continue.
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ePAR - Return from Leave of Absence

9. Selecting the employee ID will allow entry of the ePAR information.
This is a required field. It will be populated with the expected return date that was entered when the employee’s leave started. If this date is not the employee’s actual return date, enter the correct date.
11/21/2018
ePAR - Return from Leave of Absence

10. Selecting the employee ID will allow entry of the ePAR information.
The “Submitter/Contact Information” will contain the information of the person who created the ePAR. Click the white arrow to expand.
A secondary contact with information regarding the ePAR can also be added.
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ePAR - Return from Leave of Absence

11. ePAR - Return from Leave of Absence
When the information has been entered accordingly, click the “Save” button.
Click the “Save” button to continue processing the ePAR. Further changes can be made after the ePAR has been saved, and the ePAR can be saved as many times as needed.
Note: the ePAR cannot be submitted without first being saved.
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ePAR - Return from Leave of Absence

12. Upon saving the ePAR, you will see new fields.
Attachments cannot be uploaded to Return from LOA ePARs because of confidentiality concerns. If you have any questions about documentation, please consult Human Resources.
Once the ePAR has been saved, it will be assigned a request ID. This number will allow you to leave and come back to an ePAR later.
If all of the information is correct, the ePAR can now be submitted for approval.
Note: once an ePAR has been submitted, no further changes can be made.
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ePAR - Return from Leave of Absence

13. Once the ePAR is submitted, the Approval Workflow will be visible.
You will be able to see the progress of the ePAR through the various approval levels.
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ePAR - Return from Leave of Absence

14. ePAR - Return from Leave of Absence
You will also receive an that your ePAR has been submitted for approval. The will contain a link that will take you back to the ePAR if you are logged in to Galaxy. If you are not logged in to Galaxy, the link will take you to the Galaxy login page.
11/21/2018
ePAR - Return from Leave of Absence