1. PeopleSoft HR eRecruit Changes

2. What’s Changed? What is different in PS 9.2 Overall, much is the same
Easier to evaluate and disposition candidates
More tools
Some navigation and menu names have changed
Bread crumbs removed
Changes occur at 15 and 45 minutes after the hour

3. Logon Page – https://hrprd.umsystem.edu

4. NavBar:

5. Navigator

6. Drop Down Menu

7. Entering Recruiting Home

8. Recruiting Home (from the NavBar)

9. Recruiting Home – Create Job Opening
From Navigator
Under Recruit
From Recruit Home
Left hand Menu

10. Creating a Job Opening – Finding Department ID
Enter an R
Click Search Icon

11. Finding Department ID
Click on Link for your Department

12. Enter Position Number
Enter Position Number or search for your position in the same manner.
Job Code will auto-populate
Enter 1011 (rolla) For Recruiting Location

13. Creating a Job Opening Select Standard Requisition
Business Unit = ROLLA
Enter Department ID
Enter Position Number
(Job code should fill in automatically)
Enter 1011 for Recruiting Location
Enter Job Posting Title

14. Click Continue

15. Job Opening Window

16. Job Information Tab

17. Job Information Tab
For Academic Job Postings, select 9 Month Academic or Academic in the Recruitment Contact field.
If neither is chosen, Academic will default.
Do not enter the Desired Start Date

18. Job Information Tab– Employee being Replaced
Click the Search Icon for Employee ID
(or enter the employee ID then Click the search Icon)

19. Selecting Employee Being Replaced
Enter The Last Name
Click Lookup

20. Click on the Employee being Replaced
Selecting Employee Being Replaced
Click on the Employee being Replaced

21. Job Opening Tab

22. Hiring Team Tab
Under Recruiters, Click Add Recruiter Team

23. Adding the Recruiter Team
Click the box for Rolla Recruiting Team
Click OK

24. Hiring Team Tab
Add:
Hiring Manager(s)
Interviewers
Interested Parties

25. Job Postings Tab (Add Job Posting)
Click “Add Job Posting”

26. Creating the Posting Description Type = Hiring Department
Visibility – Internal and External
Description ID, Choose:
Rolla Standard
Rolla Academic

27. Creating the Posting Fill In the Template Destination: Rolla Staff
Rolla Faculty
Posting Type
Post to BOTH Internal and External

28. Remove Date **Note**
All actions happen at Midnight (12:00AM) the morning of the date selected.
Jobs which have an application deadline should be set to come down on the day AFTER the application deadline.
i.e. If a job has an application deadline of July 4, the posting needs to be set to be removed on July 5th.

29. Creating the Posting – Preview the Ad
Be sure to Preview the Ad before Clicking OK

30. Creating the Posting – Preview the Ad
Click “Return to Previous Page”

31. Creating the Posting – Preview the Ad
Click OK

32. Faculty Postings Require The HFA To Be Attached:
Click on Activities and Attachments

33. Adding Attachments
Click “Add Attachment”

34. Adding Attachments
Click Browse

35. Adding Attachments
Select your file and click Open

36. Adding Attachments
Click Upload to Finish attaching your file

37. Creating the Posting (Click Save and Submit)
If not already there, go back to Details and Click Save and Submit

38. Beware Quick Approving Hiring Managers!!!
As soon as you hit Submit, the Hiring Manager will get an to approve the posting.
If the Hiring Manager approves before you are done creating the approval chain, you will have to first, tell the manager not to approve yet, then call your HR partner to have them push it back, so you can complete the chain.
To avoid this, there are two solutions:
Quickly insert yourself as the second person in the approver chain and click save before adding the rest of the chain
Tell the hiring manger BEFORE you click Submit that they are not to approve until you say (then enter the chain)

39. The Approval Tab (Entering Comments)
Enter the following Budget information in the Comment Text box.
ADDITIONAL ADVERTISING SOURCES
BUDGET INFO
Total base salary and benefits.
MoCode/Account.
Fund/DeptID/ Program/Project.

40. Approval Trees

41. The Approval Tab (Creating the Approval Chain)
Hiriing Manager and Recruiter Group Should be Automatically populated.
Click the ‘+’ to add approvers between them

42. Creating the Approval Chain
If you know the approver’s USERID, Type it in and click the Find Icon
Otherwise, just Click the Find Icon

43. Creating the Approval Chain
Click on the Approver

44. Creating the Approval Chain
Enter Either the first part of the approvers Last Name
or the first few letters of their USERID
Click Search

45. Creating the Approval Chain
Click Insert
Repeat for all approvers in your chain

46. When Finished Click Save Creating the Approval Chain
Journal of Comedians, American Journal of People
Total Salary with benefits: $24,645 +$8, = $

47. Approving a Job Opening
On the notification, click the hyperlink to view the Job Opening.

48. Manage Job Opening Tab
Scroll Down

49. Manage Job Opening Tab Check the following for Accuracy:
Recruiting Location (1011 – Rolla)
Position
Employee being replaced
Job Code
Hours
Work Period
Pay Frequency

50. Reviewing the Opening
Click “Job Postings”

51. Reviewing the Job Posting
Click the Hyperlink for the Posting

52. Reviewing the Job Posting
Assure Posting Title is correct
Make sure posting Destinations are correct
Click “Preview” Button

53. Reviewing the Job Description
Assure the following have been entered Correctly:
Hiring Department
Application Deadline
Full Time/Part Time
Salary Range
Job Description
Minimum and Preferred Qualifications
Click “Return to Previous Page” When done

54. Reviewing the Job Posting
Click the “OK” Button

55. Approving the Job Posting
Click the “Approvals” Tab

56. Approval Trees

57. Checking Approval Chain and Approving
Assure all Approvers are in the Chain Click Approve