Categorical Program Monitoring (CPM) Review, An Ongoing Process Fremont Unified School District Instructional Services Division Presentation to Principals, K-12 November 2008 Presenter: Juan Espinosa

Program Dimensions Involvement Governance and Administration Funding Each program instrument contains the statutory requirement for that program organized by seven dimensions: Involvement Governance and Administration Funding Standards, Assessment and Accountability Staffing and Professional Development Opportunity and Equal Education Access Teaching and Learning

Six Processes Used in the CPM Cycle Measure program effectiveness Seek input Reaffirm goals Revise improvement strategies Inform governing board Monitor implementation

Model of Ongoing Monitoring General model of ongoing improvement that applies to the following: LEA Plan Single Plan for Pupil Achievement (SPPA) District ongoing monitoring CDE monitoring process Supplement vs Supplant

CPM Ongoing Program Self-Evaluation Tool (OPSET) The OPSET is the “study guide” to help the school pass the test for compliance. It helps answer the question: "What must a program do to be considered compliant under this program dimension?"

An Example of a CPM Instrument CORE ? SINGLE FINDING ?

Criteria for School Selection for CPM Academic Performance Index (API) and Adequate Yearly Progress (AYP) Data Compliance History Level of involvement in categorical programs Participation in Title I Program Improvement Significant subgroups not meeting criteria Random selection

District Office Level Review 08-09 Adult Ed Child Development Title I Cross Program CalSafe-Pregnant Teens Ed Equity English Learners HIV/AIDs Prevention Uniform Complaint

School Review American-CP, HIV/AIDS Prevention, UCP Robertson-CP,CSF, HIV, UCP JFK-CP, Career Tech, Ed Equity, EL, HIV, UCP Walters-CP, Ed E, EL, HIV, UCP Blacow-CP, Child Dev, TI, EL, UCP Cabrillo-CP, Child Dev,TI Ed E, EL, UCP Durham-CP, CE, EL, UCP Adult Ed- AE, CP, UCP The State may visit other schools if there is evidence of non compliance

Get Ready-Stay Ready! Review each program item Decide who will be responsible for each item Organize documentation Establish a CPM Committee Set preparation meeting dates Communicate frequently

Get Ready-Stay Ready! Review for Compliance: School Plan Budgets School Site Council (SSC) Composition English Language Advisory Committee (ELAC) Composition Gifted and Talented (GATE)

Get Ready-Stay Ready! Ensure that the entire school community is conversant with: District core curriculum Funding sources School Plan Identification of program successes Program modifications Professional Development

Get Ready-Stay Ready! Conduct simulated interviews Staff Support Personnel Students (secondary only) Parent Groups This will occur in February-April. District Leads will provide this training.

The Validation Visit May 14-May22 District Entrance Meeting School Entrance Meeting Document Review Observations Interviews Report of Findings Compliance Noncompliance Compliance Resolution: Within 45 Days

Major CPM noncompliant findings from the last two years Time Reporting Documentation (Semi-annuals and/or Multi-funded Time Reporting Forms) Equipment Inventory Categorical Personnel Description of Duties Evaluation of Program Effectiveness Supplementing vs. Supplanting ELAC Written Recommendations to SSC, ELAC Composition Councils and Committees Composition Parental Involvement Policy and School-Parent Compact Career Tech-No Annual Evaluation El Reclassification and Follow up-Sites All ELs must receive ELD during the day EL Program monitoring and program implementation

Next Steps October, district leads receive webinar training November, Juan provides overview to K-12 principals November, district leads begin to provide program information and direction to schools January, district leads provide district wide training and expectations to schools being reviewed February-April, district leads conduct in-house reviews May, CDE conducts reviews Late May-June, results are provided to all stakeholders June-July, district responds to any non compliance and outlines what steps will be taken to resolve non compliance items August, any action of non compliance is implemented