Stakeholders’ Meeting for Strategic Vision Department Name Date

Agenda Background Meeting Purpose Overview of Leading Change by John Kotter visioning strategy SWOT small groups

Background In March 2014, the National Fallen Firefighters Foundation commemorated the 10-year anniversary of the 16 Firefighter Life Safety Initiatives (FLSI) with the Tampa2 Summit. It was determined that the Initiatives are still relevant to improving firefighter safety and there was not a need to change the Initiatives. VCOS was a financial supporter of the Tampa2 Summit. Feel free to thank them!

What has been created to help Fire Departments use the Initiatives? Everyone Goes Home Program Resource Database Text Book Tool Kits Job Aid Live-Training Courses Virtual-Training Courses (Fire Hero Learning Network) Vulnerability Assessment Program Much More!

Firefighter Life Safety Initiative #1 Firefighter Life Safety Initiative #1: Define and advocate the need for a cultural change within the fire service relating to safety; incorporating leadership, management, supervision, accountability and personal responsibility. How can the NFFF help a department to make this initiative concrete and measurable?

Strategic Vision Strategic Vision: An Action Plan Using the 16 Firefighter Life Safety Initiatives Goal: To provide a roadmap to incorporate the 16 Firefighter Life Safety Initiatives in a fire department to institutionalize the safety culture into their programs and processes.

Eight-Stage Process Establishing a Sense of Urgency The Pre-Assessment Survey will help to engage personnel in looking at the 16 Firefighter Life Safety Initiatives. Creating the Guiding Coalition The Stakeholders Meeting will help out together the right people with enough power to lead the change. Developing the Vision and Strategy (We will focus on this one at this meeting) Communicating the Change Vision Empowering Broad-Based Action Generating Short-Term Wins Consolidating Gains and Producing More Change Anchoring New Approaches in the Culture

John P. Kotter’s Leading Change 8-Stage Process

Our Process Phase One: Initiating Strategic Vision Phase Two: Creating Stratgic Vision Phase Three: Implementing Strategic Vision Phase Four: Monitoring and Sustaining NFFF simplified Kotter’s 8-Step Process into a 4-Phased Process

Three Purpose of Strategic Vision-Kotter The Strategic Vision has the potential to break through “all the forces that support status quo and to encourage the kind of dramatic shifts found in successful transformations.” (Kotter) Clarifies the general direction for change. Problem: Fire Service uses the term “cultural change” referring to safety so frequently that it may have lost some concrete meaning. When do we know we have met the goal of cultural change? Solution: Through the pre-assessment survey and the stakeholders meeting, a fire department will be able to analyze the 16 Life Safety Initiatives as they pertain to their department programs and processes.

Three Purpose of Strategic Vision-Kotter The Strategic Vision says “This is how our world is changing and here are the reasons we need to set goals and work toward accomplishing these goals.” Motivates people to take action in the right direction…even if the first few steps are painful. Problem: How to motivate people to take action that is out of their comfort zone, work with fewer resources and learn new behaviors and attitudes? Solution: Acknowledging that people may be uncomfortable but the outcome of a safer environment is critical so that we do everything we can to ensure that Everyone Goes Home.

Three Purpose of Strategic Vision-Kotter Helps effectively coordinate the actions of many people. Problem: The safety culture is often seen as the responsibility of the Safety Officer, or Chief Officers or the Department Chief. Solution: The stakeholders meeting will help set the stage that it is EVERYONE’S responsibility.

How are we going to accomplish this? S.W.O.T. Analysis of Personnel, Operations, Community and External using the 16 Firefighter Life Safety Initiatives Strengths Weaknesses Opportunities Threats

Strategic Vision Guide Component FLSI Initiative Strategic Vision Guide Component FLSI #1 Define and advocate the need for a cultural change within the fire service relating to safety; incorporating leadership, management, supervision, accountability and personal responsibility. Strategic Vision FLSI #2 Enhance the personal and organizational accountability for health and safety throughout the fire service. Personnel FLSI #3 Focus greater attention on the integration of risk management with incident management at all levels, including strategic, tactical, and planning responsibilities. Operations FLSI #4 All firefighters must be empowered to stop unsafe practices. FLSI #5 Develop and implement national standards for training, qualifications, and certification ((including regular recertification) that are equally applicable to all firefighters based on the duties they are expected to perform. FLSI #6 Develop and implement national medical and physical fitness standards that are equally applicable to all firefighters, based on the duties they are expected to perform. FLSI #7 Create a national research agenda and data collection system that relates to the initiatives. External FLSI #8 Utilize available technology wherever it can produce higher levels of health and safety. FLSI #9 Thoroughly investigate all firefighter fatalities, injuries, and near misses. FLSI #10 Grant programs should support the implementation of safe practices and/or mandate safe practices as an eligibility requirement. External  FLSI #11 National standards for emergency response policies and procedures should be developed and championed. FLSI #12 National protocols for response to violent incidents should be developed and championed. FLSI #13 Firefighters and their families must have access to counseling and psychological support. FLSI #14 Public education must receive more resources and be championed as a critical fire and life safety program. Community FLSI #15 Advocacy must be strengthened for the enforcement of codes and the installation of home fire sprinklers. FLSI #16 Safety must be a primary consideration in the design of apparatus and equipment. You don’t need to read this slide but it’s just to demonstrate that the FLSI have been divided into the different components.

Breakout Sessions Facilitator will guide you through looking at the 16 Firefighter Life Safety Initiatives using the timeline of: Today Short Term (Up to 5 years) Long Term (5-10 years)

Report Outs Each of the breakout sessions will report out at the end of this process what they consider to be the most significant findings during the SWOT exercises.

Closing Remarks and Next Steps The Guiding Team will work on the Strategic Vision and have a routable draft of the vision to all department members by X date.