2016 GENERAL ELECTION Poll Worker Training

Pledge Of Allegiance

Welcome and Thank You for your years of service!

Voter Registration Support Staff It takes a community Derek Harvey Helen Keeton Tanya Parido ABSENTEE BOARD – Bipartisan Composition Democrats: Dot Lynn, Helen Abernathy, Mildred McBride, Deloris Wright, JoAnn Kime Republicans: Chuck Ferree, Sharon Kearns, Tami Evaline, James Petty, David Forsee Fraud in the system?

INSPECTORS, please raise your hand. We want to thank you for being the leaders at the polls. Please say your name and precinct. If you are a judge or clerk who have not met their inspector, please do so after we are done .

Now through Saturday, November 5th VOTE EARLY! 9am – 4pm Now through Saturday, November 5th Monday, November 7th VOTE WHEN YOU PICK UP SUPPLIES SATURDAY, 9am – 4pm

Ways to Contact Us 812.285.6329 For immediate response call For non-critical responses email vote@clarkcountyvoters.com For immediate response call 812.285.6329 Any clerk, judge or inspector can call to report any concerns.

You Don’t Have to Memorize Everything 2016 Indiana Election Day Handbook Available in the front of the Reference Guide Everyone gets a copy! www.PollWorkerTraining.IN.gov

POLL CLERKS Welcome Voters and ask for ID (don’t ask for drivers license) Primary function is record keeping and ballot control. INITIAL Ballots. Have voters sign poll book Assist Inspector with marking the poll books for absentee voters

JUDGES Swears in the Inspector Assist voters with disabilities or voters unable to read or write (must fill out PRE-3) Direct voters to open booths Assist voters at the Eagle machine and answer questions Check booths for supplies and unauthorized literature

INSPECTORS Serve as the main point of contact at the polling location Responsible for ensuring clerks and judges perform their duties Administers the oath to all workers Can challenge and accept challenges Announces the opening and closing of the polling location Processes absentee voter lists with the assistance of the Clerks Complete paperwork in the “Documents Folder”

Who’s Allowed in the Polling Place? Voters casting ballots (and children under 18 with the voter) Precinct election officials (inspector, judges, poll clerks…) Deputy election commissioners, appointed by the County Election Board to administer official CEB business Challengers, watchers, and poll book holders with credentials An individual authorized to assist a voter in voting

Who’s Allowed in the Polling Place? … continued A County Election Board member, acting on behalf of the board A voting system mechanic, to repair a voting system, with credentials signed by the County Election Board The county chairman or county vice-chairman of a political party with credentials signed by the County Election Board The Secretary of State of Indiana, unless that person is a candidate for nomination or election to an office on the ballot that Election Day

Who’s NOT Allowed in the Polling Place The people listed below are NOT authorized to be in the polling place or the chute simply as the result of their status in the listed positions A precinct committeeman of a political party A party volunteer An elected official (other than the Secretary of State) NOTE: Often, volunteers hold multiple positions—if they have credentials for one of the positions listed on the previous page they are okay, but not if they ONLY hold one of the positions above

PHOTO ID LAW Ask for Photo ID (not driver’s license) Voter’s photo must be displayed on the ID Voter’s name on the ID must conform to the name on the poll book Expiration date (current or expired after the date of the last General Election; an INDEF expiration date is acceptable for a military or veterans ID; a military or veterans ID with no expiration date indicated is also acceptable) Issued by the State of Indiana or the US government Poll worker should NOT be checking for address

PHOTO ID “Conform” Example The voter’s name on the Photo ID must conform to the name on the voter registration record People commonly use nicknames, middle names, and initials as a substitute for their given first name Robert John Crew Robert J. Crew Robert Crew R. John Crew R. J. Crew Bob John Crew Bob J. Crew Bob Crew John Crew J. Crew Conform does NOT mean it needs to match identically

FAIL SAFE PROCEDURES Call the County Election Board for potential Certificates of Error If the voter’s name is not on the poll book due to a county error Use the VRG-4/12 Form If the voter has moved outside of the precinct but in the same county and congressional district, they may vote in their previous precinct. No provisional ballot.

PROVISIONAL BALLOTS Provisional packets Provisional ballot video

PROVISIONAL BALLOTS NO ONE is ever turned away from the polls without being offered a provisional ballot The process begins by filling out the PRE-4 Challenge Form, stating why the voter is unable to cast a regular ballot The Challenged Voter then completes the Affidavit of A Challenged Voter The voter is then issued a provisional ballot The voter then casts their ballot, places the ballot in the PRO-2 Security Envelope and returns the ballot to the Inspector The voter is given a PRO-9 letter with instructions for the voter

ELECTION UPDATES Full Precinct Election Boards Poll Booths Delivered Election Reference Guide No Tally Sheets Eagle Machine Usage UPDATED - Absentee Voter List Process. Only 1 list on election day

EAGLE MACHINE USAGE Jeff 38 Jeff 37 Jeff 36 Lowest numbered precinct sets up their Eagle to open polls ALL Ballots can be fed into ONE machine at a polling location. Ballots do NOT have to be separated by precinct when securing them into the Black Ballot Bags at the end of the night. Each precinct will have their own Eagle “blue tub” that contains the ballots for their precinct. Only 1 Eagle voting machine per location. No “spare” voting machines on site. EAGLE MACHINE JEFF 36 Jeff 38 Jeff 37 Jeff 36

Absentee Ballot CENTRAL COUNT Ballots remain at the Courthouse for counting Poll books are mark at the Precinct from absentee voter list Challenges can happen at the polling location Absentee Results will be available at the courthouse.

POLL BOOK UPDATES Voter can NOT vote again. Ballot received. The Absentee Ballot status has been updated in the poll book with three new abbreviations. ABS-RE = Absentee ballot RECEIVED Voter can NOT vote again. Ballot received. ABS-IS = Absentee ballot ISSUED Voter can vote a regular ballot after completing the PRE-5 (new in 2015)

Absentee Voter List Process Inspector and Clerks, after opening the polls you will process the Absentee Voter Lists. Notify any challenger or poll book holder that you are about to process the Absentee Voter Lists. Absentee Voter Lists will be in their own envelope with instructions for each on the front.

Absentee Voter List Process The Voter’s name is in the poll book and the Voter has NOT voted at the polls. Write “ABS-RE” in signature area ABS-RE ABC’s of ABS Check off the Voter’s name on the Absentee Ballot Activity Report

Absentee Voter List Process The Voter’s signature appears in the poll book. That means the voter has already cast a ballot at the polls. Write “VOTED AT THE POLLS” on the Absentee Ballot Activity Report.

What You Will Return on Election Night Black Bag with Voted Ballots (Secured with security tag). BALLOTS ONLY in the black bags White Box Security Zipper Pouch (Eagle Memory Pack, Results Tape, Keys) Election Documents Folder Poll books, signage, binder, etc.

COUNTY ELECTION BOARD NOTES Welcome Voter with a SMILE Cell Phone Usage No Smoking Bring your own food or plan to have it delivered Have voters sign poll book

POST ELECTION FEEDBACK Clark County Courthouse, 4th Floor Jeffersonville, IN Tuesday Nov. 15th at 6:00 pm (food provided)

Questions?

BREAKOUT SESSIONS Absentee voter list questions New worker questions Inspector session Eagle/AutoMARK questions

Susan Popp, County Clerk Thank You! Susan Popp, County Clerk