1. to Receiving Board Training
July 2016
Welcome
to Receiving Board Training
Good morning/afternoon! My name is Teri. I am the Chief Deputy Clerk at the Calhoun County Clerk’s Office here in Marshall and it’s my responsibility to assist our 23 local clerks in conducting Elections held in Calhoun County.
  If you are appointed to work as a Receiving Board member, please review this PowerPoint Presentation with your Local Clerk. I am also available if you have questions or concerns, or
2018

2. Receiving Boards – Established to ensure Recountability
Use is mandatory
Local Election Commission establishes by resolution (one time)
Each Election, the Local Election Commission appoints receiving board inspectors – at least 1 from each major political party
Each inspector must be a Certified Election Inspector
Each inspector must have an application on file. 2

3. Election Inspector Application
July 2016
Election Inspector Application
Link to Application 3

4. Link to Receiving Board Oath
July 2016
Link to Receiving Board Oath 4

5. Election Inspectors must remain present.
July 2016
2 Election inspectors (one from each MAJOR political party) deliver SEALED election materials to the receiving board at the end of the night
Sealed Ballot Container(s)
Sealed #1 County Clerk Envelope
Sealed #2 Board of Canvasser Envelope
Note: Envelopes may also be placed in an approved Transfer Bag.
EXCEPTION: if the Receiving Board is at Polling Place these envelopes do not need to be sealed yet.
Note: Receiving Board Inspectors should NOT seal or verify the sealing of the Ballot Containers. 5
Election Inspectors must remain present.

6. July 2016
Receiving Board Inspectors may also assist the Election Inspectors by printing the List of Voters, the Ballot Summary, and the Remarks Report from the encrypted flash drive.
(Remember if the flash drive leaves the Polling Place it must be properly sealed.) 6

7. YOU are the last line of defense!
July 2016
YOU are the last line of defense! 7

8. Bureau of Elections receiving board guide
Required - ensures recountability
Optional – ensures a good canvass and audit 8
Link to Receiving Board Checklist

9. Corrections must be made by Election Inspectors and documented..
July 2016
1) Confirm the Poll Book or the #1 County Clerk Envelope containing the Poll Book is NOT sealed in the approved ballot container. Note: Ballot container may not be opened for any other reason! 9
Corrections must be made by Election Inspectors and documented..

10. July 2016
2) Confirm the approved ballot container is sealed properly AND seal number(s) is/are properly recorded.
Does the container open?
Is the seal secure?
Is the ballot container certificate in place with the correct seal number written on it?
Link to Ballot Container Inspection Guide 10
Corrections must be made by Election Inspectors and documented..

11. Corrections must be made by Election Inspectors and documented..
July 2016
3) Confirm the number of voters listed in the Poll Book equals the number of ballots tabulated on the tabulator tape .
249
401
198
403 40
404 11 11
Corrections must be made by Election Inspectors and documented..

12. Items to review for a successful canvass AND AUDIT
Link to County Canvass Checklist 12

13. Corrections must be made by Election Inspectors..
July 2016
Check outside COVER for proper completion 13
Corrections must be made by Election Inspectors..

14. Corrections must be made by appropriate Election Inspectors..
July 2016
Chairperson
Check the OATHS for proper completion …
Opening Inspectors
Additional Inspectors 14
Corrections must be made by appropriate Election Inspectors..

15. Check the CLERKS PREPARATION CERTIFICATE for proper completion …
July 2016
Check the CLERKS PREPARATION CERTIFICATE for proper completion …
Optech Tabulator
ICX
PRIOR to Election Day 15

16. Be certain all details have been checked and ICX seal recorded ….
July 2016
Be certain all details have been checked and ICX seal recorded ….
Signature
Signature 16

17. Corrections must be made by Election Inspectors..
July 2016
Check the voter entries in the EPB LIST OF VOTERS for proper completion … 17
Corrections must be made by Election Inspectors..

18. Corrections must be made by Election Inspectors..
July 2016
Ensure ‘declared’ WRITE IN candidates are properly recorded: Primary: name, office and political party General: name and office
Or notate ‘NONE’ … 18
Corrections must be made by Election Inspectors..

19. Corrections must be made by Election Inspectors..
July 2016
Ensure CHALLENGES are properly recorded Or notate ‘NONE’ … 19
Corrections must be made by Election Inspectors..

20. Corrections must be made by Election Inspectors..
July 2016
Ensure REMARKS are recorded … 20
Corrections must be made by Election Inspectors..

21. July 2016
Election Inspectors Completion Certificate …. Page 11 The first 2 numbers should equal the 3rd number 21

22. July 2016
Ballot Summary Certificate …. (EPB Report) It should be Complete and Accurate! (Item L should be ZERO!!) 22

23. Sample EPB Ballot Summary or use as a Worksheet
July 2016
Sample EPB Ballot Summary or use as a Worksheet 23

24. Certificate of Election Inspectors …. Page 11
July 2016
Certificate of Election Inspectors …. Page 11
Sheridan Township 1
525 3
528 24

25. Seal Verification, Signatures Page 11
July 2016
Seal Verification, Signatures Page 11
90786
90787
628745
Signature
Signature (different party)
Chairman Signature
Signature
Signature
Signature
Signature 25

26. Statement of Votes …. Tabulator tape, PB Write-in Sheet, and Page 11
July 2016
Statement of Votes …. Tabulator tape, PB Write-in Sheet, and Page 11 26

27. Ballot Container Certificate….
July 2016
Ballot Container Certificate….
Confirm each Ballot Container Certificate is completed, signed and properly sealed to an approved ballot container. 27

28. July 2016
Corrective Action Reminders: If Poll Book is sealed in Ballot Container OR if Ballot Container is improperly sealed and/or recorded, election inspectors must take necessary actions to correct the mistake and fully document in Remarks section of Poll Book. If Poll Book does not balance, a full explanation must be recorded in the Remarks section Remarks must be signed by BOTH the election and Receiving Board inspectors. 28

29. Receiving Board Certificate
July 2016
Receiving Board Certificate 29

30. OR Contact your local clerk or County Clerk’s office
July 2016
Q and A ?
Link to Q & A
OR Contact your local clerk or County Clerk’s office 30

31. Link to Receiving Board Certification
July 2016
Link to Receiving Board Certification 31

32. July 2016
THANK – YOU!
We appreciate YOU making certain Pollbook information is complete and figures balance to ensure each Precinct is Recountable! 32