1. Processing Voters (continued)
Continue to process voters throughout the day
Compare number ballots cast in tabulator against poll list from time to time
Check voting booth areas

2. Campaigning at Polls
Campaigning is not allowed within 100 feet from any exterior entrance to the building that is used by voters
Inspectors have the right to ask voters to remove campaign buttons and conceal literature or clothing bearing campaign information

3. Campaigning at Polls (Continued)
Vehicles bearing campaign information may park within 100 feet only while the driver and passengers are voting
Repeat violations must be reported to the clerk or local law enforcement

4. Exit Pollsters
Exit pollsters are persons employed to survey electors after they have voted
Pollsters must remain at least 20 feet away from the exterior exits used by voters
Pollsters may not enter the building
Pollsters may not question persons entering the building

5. Challengers
Challengers are appointed by political parties and interest groups; challengers may:
Observe the processing of voters and ballots from inside the processing area
Visually examine all equipment, forms and records
Challenge a person’s qualifications to vote
Challenge the actions of election inspectors
Serve in more than one precinct (no more than two per precinct per political party or group)

6. Challengers (Continued)
Challengers must:
Possess and display to the chairperson or inspector upon entering the polls, a “challenger card” issued by the party or group that they represent
Conduct themselves in an orderly manner and may not touch any election materials or equipment
Not campaign or display campaign materials
Notify Clerk’s office if a Challenger arrives

7. Poll Watchers
Poll watchers are members of the public who are interested in observing the processing of voters
Poll watchers do not have to be registered voters and are not required to provide advance notification of their intent to be present at the polls on election day
Poll watchers must remain in the public area and may not enter the processing area unless granted permission to do so but must immediately return to the public area

8. “WHAT IF’S” Power Outage OR Equipment Fails?
Initial Back up battery in tabulator and laptop
If tabulator completely out - Unlock the Auxiliary Compartment (side top)
Continue issuing ballots
Voted ballots placed into the Auxiliary Compartment - not tabulated until after 8:00 p.m.
If problem with laptop and unavailable use manual precinct list if needed

9. “WHAT IF’S” (Continued)
Ballot Jam
If there appears to be a ballot jam you must determine whether ballot was counted or not counted. If ballot not in tabulator instruct the voter to return his/her ballot to the secrecy envelope; approach the tabulator and read the LCD display to determine if the ballot has been counted
Check to make sure a previous ballot is not stuck in tabulator
If the ballot has not been counted, re-insert - or issue a replacement ballot if the first ballot is damaged
If the ballot has been tabulated, no further action is required
If you can see the jammed ballot, and determine it has been counted, open back and gently tug ballot to allow it to drop in ballot base and relock door.

10. “WHAT IF’S” (Continued)
Rejected Ballots – All rejected ballots must be inspected by the voter to verify the reason for the rejection. Look at the LCD – what is it telling you?
The override function is used only as a last resort! Voters must always be encouraged to accept a replacement ballot.
Remember – if a voter decides to leave and not be issued a new ballot YOU must insert the ballot in the tabulator using the override (Yes) button. This will account for the ballot in your totals. Do not place this ballot in the “Spoiled” or other envelope.
Only those area not over-voted- or in the event of a Primary election cross party situation – only the Proposal votes cast will count.

11. WHAT IF’s (continued)
Voter attempts to turn in a voted Absentee Ballot to you? Do not accept direct voter Clerk’s office
Voter want to vote at polls but poll booklet indicates he/she was issued an Absentee Ballot – AV? Is voter surrending (giving) unvoted ballot to you?
If voter does have ballot – voter to fill out Affidavit of Absentee Ballot – Call Clerk’s office to check to make sure ballot was not submitted

12. Affidavit of Absent Voter (forms found in red binder)

13. Voter informs you they are or have recently Moved
Move made within the same city or township ...
Have the voter complete an Election Day Change of Address Notice form (in red binder)
Place the completed form in the Receiving Brd envelope being returned to the clerk

14. Voters Who Have Moved (Continued)
Move made to a different city or township
If the move was made within 60 days of the election and the voter has not reregistered in the new city or township, have the voter complete a Cancellation Authorization
Place the completed form in the receiving brd envelope to be returned to the clerk at the close of the poll

15. Change/Cancel Form (in red binder)

16. Missing Registration?
Reasons why a voter’s name may not appear in the E-poll book laptop
Voter did not register on or before the close of registration deadline
Voter is at the wrong polling place
Voter’s record is under another name?
Voter’s registration has been cancelled

17. Missing Registration (Continued)
Take the following actions:
Confirm that the voter is at the correct polling location
Check the other pct tab in the laptop
Ask the voter if he/she registered on or before the registration deadline
If yes, ask to see the voters registration receipt?

18. Missing Registration (Continued)
If the voter is able to produce a voter registration receipt, check the following:
Is the address in your precinct?
If yes, does the voter still live at the address shown?
Is the receipt dated on or before the close of registration
Is the voter at least 18 years of age
Call Clerks office to assist you

19. New Voter Registration Form

20. Missing Registration (Continued)
If the voter 1) did not register in the same precinct or, 2) registered after the deadline or, 3) is not at least 18 years of age, or 4) is unable to produce a receipt, refer to
- PROVISIONAL BALLOT PROCEDURE” –
Contact Clerk’s Office for Instructions
Forms clipped separately in your supply “box”

21. Provisional Ballot Process

22. Other side of Provisional form

23. Provisional Envelope

24. Provisional Ballots (continued)
Yes to all questions
Process as a Challenged Ballot – Ballot is deposited into Tabulator
No to Question 4
Envelope Ballot – Does not go in Tabulator – use Provisional Ballot envelope – return to Clerk’s Office
Contact Clerk’s Office to Assist You!

25. Spoiled Ballots
Spoiled Ballots - A voter who spoils his/her ballot must be encouraged to vote a new ballot
Instruct the voter to place his/her ballot into the secrecy sleeve and return it to the processing table
Follow the spoiled ballot instructions in your E-poll book instructions
Voter receives a new ballot – note: no limit to number of new ballots issued

26. Spoiled Ballots (Continued)
Without exposing any votes, write the word “Spoiled” across the top of the original ballot
Remove the ballot stub and ask the voter to place the original ballot and stub into the “SPOILED BALLOTS” envelope
(which will later be sealed and placed in the blue transfer bag at the end of the day) – Important to remember this!

27. Defective Ballots
On occasion, a ballot may be rejected due to printing errors or other flaws
Instruct the voter to place his/her ballot back in the secrecy sleeve and return it to the processing table for a new ballot

28. Defective Ballots (Continued)
Write “Defective” in the remarks section in the Poll Booklet (remarks tab)
Without exposing any votes, write the word “Defective” across the top of the original ballot
Remove the ballot stub and ask the voter to place the original ballot and stub into the “SPOILED BALLOTS” envelope

29. END OF PART 2