1. CHIEF JUDGE FORMS AND PROCEDURES Your Precinct Officials Manual, as well as your Forms Notebook, is a wealth of information, please read it! There are written policies for every foreseeable situation. CHIEF JUDGE FORMS AND PROCEDURES Your Precinct Officials Manual, as well as your Forms Notebook, is a wealth of information, please read it! There are written policies for every foreseeable situation.

2. PRECINCT OFFICIAL’S TRAINING MANUAL The training manual is yours to take home and read between your training and Election Night. Please read the entire manual! All Precinct Official Manuals should be returned to the BOE in the black supply bag at the end of Election Day. Training Power Points are now available on our website for your reference. The training manual is yours to take home and read between your training and Election Night. Please read the entire manual! All Precinct Official Manuals should be returned to the BOE in the black supply bag at the end of Election Day. Training Power Points are now available on our website for your reference.

3. Complete and return your oath. Office: Chief Judge Precinct: The precinct you are working in. All Chief Judges must submit tax forms and a copy of their driver’s license and social security card. If you have moved or changed your name, complete new forms. If you are working outside your precinct you need to vote Absentee by One-Stop or Mail. Each official is required to wear an apron and name tag. Chief Judges wear RED. Judges and Assistants wear BLUE. Complete and return your oath. Office: Chief Judge Precinct: The precinct you are working in. All Chief Judges must submit tax forms and a copy of their driver’s license and social security card. If you have moved or changed your name, complete new forms. If you are working outside your precinct you need to vote Absentee by One-Stop or Mail. Each official is required to wear an apron and name tag. Chief Judges wear RED. Judges and Assistants wear BLUE. ITEMS TO NOTE:

4. BEFORE WORKING AN ELECTION Inform the BOE if your relative will be a candidate during an election in which you are scheduled to serve as an official. Also, if you are related to another official in the same precinct inform the BOE. Attend mandatory instructional meetings and training workshops specific to your duties as assigned by the Board of Elections. Read your Training Manual! Confirm your polling place setup time and contact all of your officials a week in advance. Inform the BOE if your relative will be a candidate during an election in which you are scheduled to serve as an official. Also, if you are related to another official in the same precinct inform the BOE. Attend mandatory instructional meetings and training workshops specific to your duties as assigned by the Board of Elections. Read your Training Manual! Confirm your polling place setup time and contact all of your officials a week in advance.

5. ELECTION DAY

6. It is the responsibility of the Chief Judge to: 1. Maintain Order inside and outside of the polling place. 2. Respond to requests for assistance 3. Assist Party Observers 4. Complete paperwork at required times and report those numbers to the Elections Office 5. Conduct Challenge Hearings 6. Report problems or violations of law to the Elections Office. 7. Announce the opening of the polls at 6:30 am and close at 7:30 pm. It is the responsibility of the Chief Judge to: 1. Maintain Order inside and outside of the polling place. 2. Respond to requests for assistance 3. Assist Party Observers 4. Complete paperwork at required times and report those numbers to the Elections Office 5. Conduct Challenge Hearings 6. Report problems or violations of law to the Elections Office. 7. Announce the opening of the polls at 6:30 am and close at 7:30 pm. CHIEF JUDGE DUTIES

7. VOTER ASSISTANCE YES Near relative Non-relatives if voter is blind, illiterate or has a physical disability. Precinct officials NO Ø Voter’s employer Ø Agent of the voter’s employer Ø Officer or agent of the voter’s union Ø Anyone by telephone Voter must request Voter must point out assistant **Precinct officials must not suggest that a voter needs assistance. Sample ballots may be used for reference, but cannot be passed from one voter to another. How to obtain? Who my assist?

8. Parties may designate up to two observers per precinct. In addition, one of each parties’ At-Large observers may also be allowed in the precinct. Observers and Runners are pre-approved by the Board and you will have a list of who they will be. They are not allowed in non-partisan elections. Observers are in the voting enclosure to make observations and to take notes. They may also create a list of voters from looking at the ATV forms at 10am, 2pm and 4pm. They should not interfere with, communicate with, or observe a voter cast a ballot. Runners may only enter the voting enclosure to announce their presence and to create or pick-up the voter list. Parties may designate up to two observers per precinct. In addition, one of each parties’ At-Large observers may also be allowed in the precinct. Observers and Runners are pre-approved by the Board and you will have a list of who they will be. They are not allowed in non-partisan elections. Observers are in the voting enclosure to make observations and to take notes. They may also create a list of voters from looking at the ATV forms at 10am, 2pm and 4pm. They should not interfere with, communicate with, or observe a voter cast a ballot. Runners may only enter the voting enclosure to announce their presence and to create or pick-up the voter list. OBSERVERS AND RUNNERS

9. Officials should refrain from using personal cell phones, tablets, or laptops while in the voting enclosure. An observer may use a computer inside the voting enclosure to create a voter list. This list may be printed or saved to a thumb drive or CD, which is then delivered to a runner. A workspace should be set-up for an observer and should include a visual barrier between the computer and the voting booths. Make sure observers have the wi-fi disabled on their devices while inside the voting enclosure. (NO EMAIL OR INTERNET INSIDE THE VOTING ENCLOSURE) Officials should refrain from using personal cell phones, tablets, or laptops while in the voting enclosure. An observer may use a computer inside the voting enclosure to create a voter list. This list may be printed or saved to a thumb drive or CD, which is then delivered to a runner. A workspace should be set-up for an observer and should include a visual barrier between the computer and the voting booths. Make sure observers have the wi-fi disabled on their devices while inside the voting enclosure. (NO EMAIL OR INTERNET INSIDE THE VOTING ENCLOSURE) *Wireless communication may be used outside the voting enclosure only.* ELECTRONIC DEVICES

10. ACCESS TO THE VOTING ENCLOSURE

11. MEDIA Media Rules and Guidelines: Media must identify themselves to the Chief Judge. Polls and interviews must be conducted outside of buffer zone. Media may inquire about number of voters. Photography is allowed inside voting enclosure with permission of voter and chief judge. Images of a voted ballot is prohibited. A panoramic without a zoom lenses is permitted with permission. Media should not be positioned as to interfere with voting process. Media Rules and Guidelines: Media must identify themselves to the Chief Judge. Polls and interviews must be conducted outside of buffer zone. Media may inquire about number of voters. Photography is allowed inside voting enclosure with permission of voter and chief judge. Images of a voted ballot is prohibited. A panoramic without a zoom lenses is permitted with permission. Media should not be positioned as to interfere with voting process.

12. EMERGENCIES Then….. Call the Board of Elections 704-986-3647 In the case of the polling place needing to be evacuated, the DS200 should be secured and removed by the CJ. Each official should gather their station supplies and exit the building. Then….. Call the Board of Elections 704-986-3647 In the case of the polling place needing to be evacuated, the DS200 should be secured and removed by the CJ. Each official should gather their station supplies and exit the building.

13. A voter’s ballot style is determined by multiple factors; their age, the district they live in, and party in a primary. You may have more than one ballot style in your precinct. In a Primary, Unaffiliated voters may choose one party’s primary to participate in. Voters must vote with the same party if there is a Second Primary. In Municipal General Elections, all offices have write-ins. A voter’s ballot style is determined by multiple factors; their age, the district they live in, and party in a primary. You may have more than one ballot style in your precinct. In a Primary, Unaffiliated voters may choose one party’s primary to participate in. Voters must vote with the same party if there is a Second Primary. In Municipal General Elections, all offices have write-ins. THE BALLOT

14. VOTING SITE STATION GUIDES Each voting site will use the Station Guide to implement the new Photo ID procedures

15. PHOTO ID INFORMATION TO VOTERS Voters who do not have an acceptable photo ID will be given alternate voting options at the Help Station and should be given the ID Handout.

16. Each precinct will receive a Forms Notebook when supplies are picked up on the Monday before the Primary or Election. The Forms Notebook is divided into seven sections: 1.Front Inside Pocket 2.Contacts and Information 3.Pre Election Set-up 4.Election Day 5.Closing Polls 6.Challenges 7.Voting Station Section Each precinct will receive a Forms Notebook when supplies are picked up on the Monday before the Primary or Election. The Forms Notebook is divided into seven sections: 1.Front Inside Pocket 2.Contacts and Information 3.Pre Election Set-up 4.Election Day 5.Closing Polls 6.Challenges 7.Voting Station Section FORMS NOTEBOOK

17. Signs & Instructions Totals Tape Envelopes Signs & Instructions Totals Tape Envelopes FRONT POCKET

18. Need Help? When you have an issue and you need assistance, please call the correct number. CONTACTS & INFO SECTION Be sure to call if all officials are not present by 6:00 a.m.

19. Use this list if you have issues with your polling place such as power, heat or a/c, water, etc. POLLING PLACE CONTACTS

20. The day before Election Day, the Chief Judge will come to the BOE office to meet with the Director and pick up supplies. This is the form that will be used to insure that everything needed for set-up and Election Day is obtained. The Democrat and Republican Judge should sign the custody form before the polls are opened on Election Morning. SET-UP

21. Use this checklist to make sure that all equipment, signs, and supplies have been delivered voting enclosure is set-up like layout that is provided officials have been given station folders and stations are set-up. buffer zone is marked phone line works or cell phone is charged OFFICIALS READ THROUGH STATION DUTIES IN THEIR MANUAL Use this checklist to make sure that all equipment, signs, and supplies have been delivered voting enclosure is set-up like layout that is provided officials have been given station folders and stations are set-up. buffer zone is marked phone line works or cell phone is charged OFFICIALS READ THROUGH STATION DUTIES IN THEIR MANUAL SET-UP CHECKLIST

22. Use the interior and exterior layouts provided to set up the polling place. POLLING PLACE LAYOUTS

23. Equipment will be delivered to the polling place by Facilities Management. When setting up the precinct, use this list to confirm all the supplies shown. Equipment will be delivered to the polling place by Facilities Management. When setting up the precinct, use this list to confirm all the supplies shown. DELIVERY SUPPLY LIST

24. Call the BOE shortly after 6:30 am to confirm that everything is ok or to report any issues. ELECTION DAY SECTION

25. At 10am, 2pm, 4pm, and Close of Polls you will need to compare your ATV numbers with the count on the DS200. You will also need to compare your Provisional Poll Book number with the number of sealed provisional ballots. At Close of Polls be sure that Chief Judge, Democratic Judge and Republican Judge have all signed this form. At 10am, 2pm, 4pm, and Close of Polls you will need to compare your ATV numbers with the count on the DS200. You will also need to compare your Provisional Poll Book number with the number of sealed provisional ballots. At Close of Polls be sure that Chief Judge, Democratic Judge and Republican Judge have all signed this form.

26. This is where the Chief Judge tell us anything that we might possibly need to know. More information is always better! Should be filled out for each incident that occurs. Check type of incident and give a full description. INCIDENT REPORT CHIEF JUDGE’S NOTES

27. Complete one of these forms if a problem has occurred with your DS200, laptop, printer, or the AutoMark. Make note of the issue, time of issue, who you spoke with at the BOE, and what action was taken to resolve the issue. Be sure to sign all forms. MACHINE ISSUES If the issue cannot be resolved over the phone, a Rover may be sent to your site with this form to correct the problem. When the issue is resolved the Chief Judge should sign this form.

28. A Sheriff’s Deputy will bring a packet like this on Election Morning. You will need to post the Total Absentee List at the Information table where voters can see it. ABSENTEE LIST

29. LAPTOP & PRINTER ISSUES 1.Do NOT try to resolve the issue on your own. 2.Call the Board of Elections Equipment Line. 3.IF instructed, use the Emergency Notebook in the black supply bag. 4.You can REPRINT a form for a voter is there is a printer malfunction. See instructions in the flip book REPRINT tab. 1.Do NOT try to resolve the issue on your own. 2.Call the Board of Elections Equipment Line. 3.IF instructed, use the Emergency Notebook in the black supply bag. 4.You can REPRINT a form for a voter is there is a printer malfunction. See instructions in the flip book REPRINT tab.

30. Each station will have forms to be completed by the Official at that station. The Chief Judge will need to gather these forms at the end of night, making sure that all forms are completed and have the required signatures. All signed forms are to be put in the Completed Forms Folder and placed in the front of the Forms Notebook. STATION FORMS

31. QUICK REFERENCE GUIDE The Voter Check-In & Help Station will find this guide in their station folder located in the Forms Notebook.

32. VOTER CHECK-IN STATION FORMS This form is used when a close relative informs you of the death of their family member. When the polls close at 7:30 pm, if voters are waiting in line, this form should be completed by a Voter Check-in Official. They should go to the back of the line and work to the front. When list is completed official will go back to station and process only the voters on the compiled list.

33. BALLOT STATION FORMS One group of ballots should be taken out at a time and recorded. This form will be needed to complete the Chain of Custody Returned form.

34. HELP STATION FORMS This form will be needed to complete the Chain of Custody Returned form. The Help Station will also have Incident Reports for those who choose not to vote a provisional ballot.

35. The last ATV form that is issued for the night will need to be turned over and the back should be signed by Chief Judge and two Judges. This form should be left with the other ATV forms in the Poll Book. Last ATV Form Issued OTHER FORMS After Close of Polls the Chief Judge and two Judges will sign the last page of the Provisional Poll Book. This will be printed by the Voter Check-in Official. This form is to be included in the Signed Forms Folder. Provisional Poll Book

36. Challenged Voter Log Even if a voter was not challenged, the Chief Judge will need to complete and sign the Log. Challenged Voter Log Even if a voter was not challenged, the Chief Judge will need to complete and sign the Log. CHALLENGE SECTION Don’t Forget!

37. The first section of this envelope is to be completed by challenger and back is to be completed by challenged voter. All parties involved must sign. If a voter is challenged call the BOE and see Forms Notebook for complete details on how to handle a challenged voter. NOTICE OF CHALLENGE

38. It is the responsibility of the Chief Judge to 1. Announce the closing of the polls at 7:30 p.m. 2. Close out and secure the voting equipment 3. Ensure all ballots have been counted and secured. 4. Complete and sign all paperwork, and ensure station officials do the same. 5. Pack up and secure items for return to the Elections Office. It is the responsibility of the Chief Judge to 1. Announce the closing of the polls at 7:30 p.m. 2. Close out and secure the voting equipment 3. Ensure all ballots have been counted and secured. 4. Complete and sign all paperwork, and ensure station officials do the same. 5. Pack up and secure items for return to the Elections Office. CLOSING THE POLLS

39. Closing the Polls: Chief Judge is a checklist that gives step-by- step instruction to close the polls and how to gather needed information and supplies. It also instructs as to where to put what. CLOSING THE POLLS SECTION

40. The Hand Count Tally Sheet will have preprinted names of all of candidates for that election. If there are ballots that jammed or will not go through the DS200 they have to be hand counted. If there are no ballots to hand count, make a diagonal line through each page and sign the last page.

41. This form is to be completed by the Chief Judge. Notice the list of forms to be signed. Don’t forget to have all forms signed, even if they were not used. CHAIN OF CUSTODY – RETURNED

42. Ensure officials complete the forms for their station. Sign all forms, even if you didn’t need to use them. Spend time observing stations at work to ensure procedures are being followed. Do not work at a station. Fill in for breaks only. Ensure officials complete the forms for their station. Sign all forms, even if you didn’t need to use them. Spend time observing stations at work to ensure procedures are being followed. Do not work at a station. Fill in for breaks only. REMINDERS AFTER THE ELECTION Please be available until the day of Canvass to answer any questions the Election Office may have during the audit process!