HS Band and Choir Directors: Miss Lynsey Cook & Mrs. Darci Porter New Orleans Trip 2017 HS Band and Choir Directors: Miss Lynsey Cook & Mrs. Darci Porter

Summary of Meeting During the meeting we will review the following: General Information: When, Where, Why Trip Itinerary: Where are we going, What are we doing Payment Information: How often do payments need to be made, How are we going to offset some of the cost -Chaperone information -Student Safety/Security -Night time supervision - Chaperone/Student ratio

General Information When: April 9-April 13 2017 Where: New Orleans, LA More detailed information is provided on itinerary How much: The current cost of the trip is $504 per student Why: To gain musical knowledge through clinics, performances, and through visiting musical hot spots in New Orleans. We will also gain knowledge through a historical perspective through visiting sites associated with New Orleans and its history.

Trip Itinerary Please refer to the provided itinerary during this portion of the presentation. Feel free to ask questions as they arise

Stop #1: Holiday Inn Metairie Address: 2261 N Causeway Blvd, Metairie, LA 70001 **Security will be provided throughout the evening**

Stop #2: Oak Alley Plantation

Stop #3: The French Quarter All of the Big Stars represented in the Music City!

Stop #4: Mulate’s Live Cajun Music Restaurant Our first dinner stop before the hotel

Stop #5: Haunted French Quarter Walking Tour

Day 2, Stop #6: Educational Tours Music Clinic Our first performance! Our band and choir students will have the opportunity to work with a clinician provided by the travel company to increase our musical skills.

Stop #7: The Riverwalk

Stop #8: Blaine Kerns Mardis Gras World

Stop #9: Toulouse St. Wharf and Steamboat Natchez Our second performance!

Day 3, Stop #10: Jean Lafitte Swamp Tour

Stop #12: Jackson Square

Stop #13: St. Louis Cathedral

Stop #14: Home Sweet Home Mohawk High School Our expected arrival time is 10:00 a.m. on Thursday, April 13th Please anticipate picking up your student(s) at this time.

Payment Information The total cost of the trip is currently $504 per student. Your first payment of at least $168 is due on Friday, November 11th. There are three additional payment dates: Friday, December 9th ($168) Friday, January 13th ($84) Friday, February 10th ($84) We need to have the above listed amount for every student by each payment date These amounts are subject to change per fundraising efforts. Craft Show Chicken Dinner Sales Bob Evans Flyers Fundraising Basketball Concession Stand Profits Patron Drive Donations Money raised goes towards whole group cost, not individual accounts. The more we raise, the less we will all have to pay as a total

Chaperone Information We strongly believe that our students need to have the opportunity to experience travel, learn about the history of New Orleans, perform in a new setting and an opportunity to explore a new place with their fellow classmates. Due to this, our chaperones this year will include Mohawk Faculty There will be at least four chaperones (including Mrs. Porter and myself) This allows the chaperones to be in charge of a maximum of 13 students Chaperones will accompany students at every destination during the course of the trip

Student Safety/Security Night-time Security Security will be provided both evenings we are in the hotel. Travel insurance opportunity Educational Tours offers travel insurance. I have paperwork for interested individuals Student to Chaperone ratio Chaperones will be in charge of a smaller number of students. Medical Forms School provided medical forms and the forms passed out to you will be carried throughout the trip Phone Tree A phone tree will be provided for each group. This will allow them to have access to all of the phone numbers in their group in case a student were to get separated.

The Boosters will now be discussing our fundraising endeavors and how we can offset costs. If costs are offset we will: 1. Inform you of the offset and adjust your future payment 2. Allow the option of taking that money and putting it toward providing meal vouchers (for lunch during the trip) for your student.