Mr Tshediso Matona 9 March 2016 PRESENTATION OF QUARTER 3 PERFORMANCE FOR PRESENTATION OF QUARTER 3 PERFORMANCE FOR

PERFORMANCE INFORMATION Programme 01: Administration 2

PROG1: Administration -Summary of Performance Performance status Number of targets Percentage achievement Targets Exceeded 17.7% Targets Achieved 646.1% Target Partially Achieved 17.7% Targets not Achieved 538.5% Total13100% 3

Narrative on performance Prog.1  The 1 target exceeded relates to training where 227 of the targeted 160 employees went for training (141% of the target)  The 6 targets that were fully achieved relates to governance and administrated support issues  The 5 targets that were not achieved related to the following:  Development and implementation of the Communication plan. The Communications unit is in the process of being re-established. The Communication Plan has since been developed and communication activities against the plan are being implemented. The challenge has been the lack of capacity in the communication unit where there was 1 person. The unit is being capacitated and posts are being filled  Payment of suppliers within 30 days. Five cases were involved where internal control processes were not followed resulting in the failure to comply with the 30 days payment standard. Disciplinary action was taken against the responsible officials  Submission of performance reviews by members of the SMS. 21 Senior Managers reporting to the Acting DG were not assessed due to changes in leadership. This is being addressed and the new Acting DG will conduct the reviews 4

Narrative on performance Prog.1 (2)  Maintenance of the vacancy rate of 10%. The vacancy rate was at 16.9%. This largely due to the delays in the vetting process and the creation of additional posts  Implementation of ICT business projects. 7 projects out of 21 were achieved against the target of 12. This was due largely to delays in the procurement process and project running longer that anticipated  Submission of risk committee report to the risk committee. This target has since been achieved 5

6 Programme 02: Outcomes Monitoring and Evaluation

PROG. 2: Outcomes Monitoring and Evaluations (OME) Performance status Number of targets Percentage achievement Target Exceeded % Targets Achieved % Target Partially Achieved % Target Not Achieved % Total 6 100% 7

Narrative on performance Prog.2  The 2 target exceeded relates to:  The production of briefing notes on executive visits. 8 of 9 briefing notes on executive visits were produced constituting 89% against the target of 80% for the quarter  Operation Phakisa LAB report. Two Operation Phakisa reports on Education and Mining Sector were produced against a target of 1.  The 1 partially achieved target related to:  Displaying of 6 outcomes monitoring on the POA system for public viewing. This has now been achieved. 14 reports were posted on the POA system after the end of the quarter. Outcomes reports were approved by the DDG in the second quarter and displayed on the POA website  The 1 targets relate to:  Briefing notes to political principals on Cabinet memorandum. 48 briefing notes out of 60 Cabinet memorandums produced which constitutes 89% against the targeted 80% 8

Narrative on performance Prog.2(2)  The two targets which were not achieved for the quarter related to the following:  Review of the MTSF chapters. 7 outcomes are at an advance stage od review (5,7,8,9,10,11 and 12). The other outcomes are still lagging behind due to the consultation process taking longer than anticipated in the Implementation forums  8 evaluation improvement plans were targeted to in the quarter. However the target was already achieved in the 2nd quarter. The non-achievement is therefore captured for accurate reporting purpose to comply with AGSA requirements 9

10 Programme 03: Institutional Performance Monitoring and Evaluation (IPME)

PROG 3: INSTITUTIONAL PERFORMANCE MONITORING AND EVALUATION (IPME) Performance Status Number of targets Percentage achievement Targets Exceeded % Targets Achieved 9 75% Target Partially Achieved 0 0% Target Not achieved 1 8.3% Total12100% 11

Narrative on performance Prog.3 (1)  All targets but 1 were met for this programme against the APP 3 rd quarter targets  All departments at provincial and national level completed their MPAT assessments (100%)  Revised FSDM framework and implementation tools and operational guidelines were revised and presented to the reference group that was established to work on the revised tools in December  65 facilities against the target of 60 were monitored for improvements by the end of the third quarter.  A mid-year assessments report on the outcomes of the improvements monitoring up to September was completed. This showed improvement in 65% of the facilities and 35% have shown regression in average scores. The targeted improvement average score is 70%. 12

Narrative on performance Prog.3 (2)  FSDM national overview mid-year reports were produced and distributed to 9 provinces and 8 national departments. The report highlight the implementation statistics, the findings and recommendation of baseline monitoring as well as some progress against the improvement plans; Generally the findings have improved since 2011, although more effort needs to be given to erection of road signage, maintenance of facility infrastructure, lack of accountability, poor operations management and oversight & support for facility management by line department is critical, Justice, SAPS and Home Affairs are leaders in this regard.  Hotline performance update report was produced and presented to the G&A Cluster. This report indicated resolution rate for cases referred to National departments at 93% and provinces 89%. The time taken to resolve cases is however a concern with the cumulative average time taken to resolve a case at 132 days.  Customer satisfaction survey on the hotline was conducted and returned an averaged score of 68% of respondents reporting “good” or “fair” handling of their cases. 13

Narrative on performance Prog.3  5 year Citizen based monitoring strategy was produced following the completion of a two year pilot in August This strategy positions DPME to provide support and oversight for government to increase participation of citizens in monitoring government performance in line with targets in the MTSF (Sub-outcomes 12.6 and 14.4)  The 1 target reported as not being achieved related to monitoring of 30 new service delivery sites in the 3rd quarter. However the target was already achieved in the previous two quarters. A total of 84 frontline service delivery monitoring visits were conducted against the annual target of 90 sites in the 1st 2 quarters. The rest of the visits will be completed at the end of the 4th quarter and this target will be exceeded 14

15 Programme 04: National Planning

PROG 4: NATIONAL PLANNING Performance status Number of targets Percentage achievement Target Exceeded 00% Targets Achieved 266.7% Target Partially Achieved 00% Targets Not achieved 133.3% Total3100% 16

Narrative on performance Prog.4  The target achieved related to :  Support provided to the Department of Rural Development and Land Reform (DRDLR) on the development of a sector plan, namely: Draft Spatial Development Framework (NSDF). The department participated in the consultative session on the NSDF research report coordinated by DRDLR. Progress report has been developed  Produce Annual Report on stakeholder engagements and the work of the NPC on the NDP. The target for the quarter was to develop quarterly activity report. The quarterly activity report was produced for 13 public engagements.  The target reported as not achieved (to meet the AGSA requirements) related to:  3 research projects commissioned by end of financial year (Demographic, Social Protection and Education ). 3 TORs were produced for the research reports (1 in quarter 1 and 2 in quarter 2) 17

18 Programme 05: National Youth Development Agency

PROG 5: National Youth Development Performance status Number of targets Percentage achievement Target Exceeded 00% Targets Achieved 00% Target Partially Achieved 1100% Targets Not achieved 00% Total1100% 19

Narrative on performance Prog.5  The target for the quarter was produce a quarterly monitoring report on the work of the NYDA as contained in the Shareholder compact between the NYDA and the Department. The report was produced but submitted late for approval. This has since been corrected and the report was approved. 20

OVERALL PERFORMANCE FOR QUARTER 03 YEAR 2015/16 Number of targets % Targets Exceeded 411.4% Targets Achieved % Target Partially Achieved 38.6% Targets not Achieved 925.7%

22 GRAPH VIEW OF PERFORMANCE FOR QUARTER 03

FINANCE INFORMATION 23

2015/16 Expenditure The functions of Ministry and Deputy Ministry were transferred from The Presidency to the Department in the 2015 Adjustments Budget, increasing the budget allocation from 717.7million to 754.2million DPME has to date spent R698.3 million (93%) of its allocated budget The department anticipates a 98.1% (739.8 million) spending of its 2015/16 budget

2015/16 Expenditure as at 24 Feb 2016

2015/16 Expenditure as at 29 Feb 2016

Total Expenditure (‘000) Primary cost drivers (‘000)AdminOutcomesIPM&EPlanningYouthTOTAL Compensation Professional Services Travel Computer Services Capital Assets Operating Leases Operating Payments Audit Cost Other TOTAL

2015/16 Expenditure as at 29 Feb 2016

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