1. 4TH QUARTER PERFORMANCE REPORT 2014/15 PRESENTATION
DEPARTMENT OF WOMEN
4TH QUARTER PERFORMANCE REPORT 2014/15 PRESENTATION
PORTFOLIO COMMITTEE ON WOMEN 19 MAY 2015
Ms Jenny Schreiner

2. Fourth Quarter Performance Overview against Predetermined Objective
TABLE OF CONTENTS
Purpose
Introduction
Fourth Quarter Performance Overview against Predetermined Objective
Programme Performance for each Programme 2

3. PURPOSE
To present the 4th quarter performance report for the 2014/2015 financial year, including challenges confronting the department in pursuit of achieving the targets as outlined in the revised Department’s Annual Performance Plan 3

4. INTRODUCTION
On 25 May 2014 the President of the Republic of South Africa, announced the appointment of the Minister in The Presidency responsible for Women who is mandated to lead, coordinate and oversee the transformation agenda on women’s socio-economic empowerment, rights and equality. National Macro Organisation of the State (NMOS) Project, with regards to the transfer of functions relating to the support of people with disabilities and children to the Department of Social Development was finalised in October 2014. 4

5. INTRODUCTION
The focus on NMOS process and resignation of some key personnel such as the Accounting Officer, DDG: WEGE, Chief Director: Stakeholder Coordination, Director: Communication, Chief Director: Communication, Director HR, Director: Internal Audit and Deputy Director: Financial Accounting contributed in the Department not being able to manage service delivery effectively. 5

6. OVERVIEW PERFORMANCE INFORMATION
The figure below illustrates that out of 22 targets planned for the fourth quarter of the 2014/15 financial year, the department achieved 8 targets (36%) while 14 targets (64%) were not achieved.
Figure 1: Overview Performance Information 6

7. DEPARTMENTAL FINANCIAL PERSPECTIVE
The table below illustrates that the department’s projected expenditure was R 184 ,764 million for the year 2014 / 15 and that the actual expenditure amounted to R 182, 930 million, with an under expenditure of R 1,834 million. Therefore the department has spent 99% of its budget as at 31 March 2015.
Figure 2: Department s Financial Performance for the 4th Quarter
Programme
Adjusted Appropriation
Projected Spending Plan 31/03/2015
Projected Spending Plan %
Actual Expenditure 31/03/2015
% Spent
R’ 000
Administration
79 443
100%
78 960
99%
SOCIAL, POLITICAL AND ECONOMIC PARTICIPATION AND EMPOWERMENT
85 546
85 280
RESEARCH, POLICY COORDINATION AND KNOWLEDGE MANAGEMENT
8 002
7 686
96%
MONITORING, EVALUATION AND OUTREACH
11 773
11 004
93%
TOTALS 7

8. DEPARTMENTAL FINANCIAL PERSPECTIVE
Figure 2: Department’s Financial Performance for the 4th Quarter 8

9. PROGRAMME 1: PERFORMANCE INFORMATION
The figure below illustrates that out of 11 targets planned for the fourth quarter of the 2014/15 financial year, Programme 1 (Administration) achieved 7 targets (64%) while 4 targets (36%) were not achieved.
Figure 3: Performance Information 9

10. PROGRAMME 1,FINANCIAL PERFORMANCE
The table below illustrates that out of the total planned budget projection of R 79, 443 million for the year 2014/15, the actual expenditure was R 78 ,960 million, with an under expenditure of R 483 thousands. Therefore, Programme 1 has spent 99% of its budget as of 31 March 2015.
Figure 3: Financial Performance Programme 1
Sub Programme
Adjusted Appropriation
Projected Spending Plan 31/03/2015
Projected Spending Plan %
Actual Expenditure 31/03/2015
% Spent
R’ 000
MINISTRY
23 435
100%
23 765
101%
MANAGEMENT
8 798
8 314
94%
CORPORATE SERVICES
23 275
24 469
105%
FINANCIAL MANAGEMENT
13 919
13 916
OFFICE ACCOMODATION
10 016
8 496
85%
TOTALS
79 443
78 960
99% 10

11. PROGRAMME 1,FINANCIAL PERFORMANCE
Figure 3: Financial Performance Programme 1 11

12. PROGRAMME 1: PERFORMANCE INFORMATION
Performance Indicator
Annual Target 2014/15
Q4 Target
Description of progress made for Q4
Performance Status
Reason for Deviation
Corrective measures
Sub-programme: Departmental Management
Number of Internal Audit Reports issued 4 1
Not Achieved
Capacity constrains within the reporting period
Internal Audit Director assumed duty on 1 April 2015 12

13. PROGRAMME 1: PERFORMANCE INFORMATION
Performance Indicator
Annual Target 2014/15
Q4 Target
Description of progress made for Q4
Performance Status
Reason for Deviation
Corrective measures
Sub-programme: Financial Management
Percentage of all service providers paid within 30 days
100%
Out of invoices, 69 were paid outside of 30 days, which equals 7.6%
Not Achieved
The delays were as follows:
12 Invoices due to banking detail verification
57 Invoices due to delay of certification by end users 13

14. PROGRAMME 1: PERFORMANCE INFORMATION
Performance Indicator
Annual Target 2014/15
Q4 Target
Description of progress made for Q4
Performance Status
Reason for Deviation
Corrective measures
Sub-programme: Financial Management
Percentage of deviation on expenditure against allocated funding 5%
The In Year Monitoring Reports were submitted on time for the reporting period. There was a deviation of 1% on expenditure against allocated funding
Achieved
N/A 14

15. PROGRAMME 1: PERFORMANCE INFORMATION
Performance Indicator
Annual Target 2014/15
Q4 Target
Description of progress made for Q4
Performance Status
Reason for Deviation
Corrective measures
Sub-programme: Corporate Management
Number of ICT operations and governance reports 3 1
The ICT Operations and Governance report developed and approved by DDG: CM
Achieved
N/A 15

16. PROGRAMME 1: PERFORMANCE INFORMATION
Performance Indicator
Annual Target 2014/15
Q4 Target
Description of progress made for Q4
Performance Status
Reason for Deviation
Corrective measures
Sub-programme: Corporate Management
Number of departmental wide risk assessments conducted 1
The process of review and updating of the risk registers was not finalised
Not Achieved
Non availability of risk owners because of other commitments has an impact on the finalisation of risk registers.
The circular to institutionalise Risk management to all business processes has been approved and circulated to managers.
Number of reports on fraud prevention measures
Forensic investigation was coordinated .
The Director: Risk Management also tasked with the functions of Internal Audit (Capacity constraints)
A consolidated report covering all aspects of Fraud Prevention measures will be developed in the 1st quarter 2015/16
Director: Internal Audit position filled. 16

17. PROGRAMME 1: PERFORMANCE INFORMATION
Performance Indicator
Annual Target 2014/15
Q4 Target
Description of progress made for Q4
Performance Status
Reason for Deviation
Corrective measures
Sub-programme: Corporate Management
Number of Legal services management reports 2 1
Legal Services Management Reports for fourth quarter developed and approved by DDG: CM
Achieved
N/A
Number of HR oversight reports 4
Q 3 Oversight report developed and approved 17

18. PROGRAMME 1: PERFORMANCE INFORMATION
Performance Indicator
Annual Target 2014/15
Q4 Target
Description of progress made for Q4
Performance Status
Reason for Deviation
Corrective measures
Sub-programme: Corporate Management
Number of status reports on facilities and security 2 1
1 report on facility and security produced
Achieved
N/A
Number of strategic plans prepared (strategic plan and annual plan)
Strategic Plan submitted to Parliament
Annual Performance Plan 2015/16 submitted to Parliament
Strategic Plan and APP printed and tabled in Parliament 18

19. PROGRAMME 1: PERFORMANCE INFORMATION
Performance Indicator
Annual Target 2014/15
Q4 Target
Description of progress made for Q4
Performance Status
Reason for Deviation
Corrective measures
Sub-programme: Corporate Management
Number of periodic strategic reports prepared (quarterly, annual and MPAT) 6 1
Q4 report developed
Achieved
N/A 19

20. PROGRAMME 2:SOCIAL, POLITICAL AND ECONOMIC PARTICIPATION AND EMPOWERMENT
The figure below illustrates that out of 3 targets planned for the fourth quarter of the 2014/15 financial year, Programme 2 SPEPE out of 3 targets all of them were not achieved (0%).
Figure 4: Performance Information 20

21. PROGRAMME 2,FINANCIAL PERFORMANCE
The table below illustrates that out of the total planned budget projections of R 85 ,546 million for the year 2014/15, the actual expenditure was R 85 ,280 million with an under expenditure of R 266 thousands. Therefore, Programme 2 has spent 100% of its budget as of 31 March 2015.
Figure 5: Financial Performance Programme 2
Sub Programme
Adjusted Appropriation
Projected Spending Plan 31/03/2015
Projected Spending Plan %
Actual Expenditure 31/03/2015
% Spent
R’ 000
MAN: SOCIAL, POLITICAL AND ECONOMIC PARTICIPATION AND EMPOWERMENT
11 878
100%
10 231
86%
SOCIAL & RELATED FUNCTIONS
6 427
7 814
122%
JUSTICE & PUBLIC ORDER 2 0%
GOVERNANCE & ADMINISTRATION
ECONOMIC EMPOWERMENT
CGE
67 235
TOTALS
85 546
85 280 21

22. PROGRAMME 2,FINANCIAL PERFORMANCE
Figure 5: Financial Performance Programme 2 22

23. PROGRAMME 2: SOCIO ECONOMIC PARTICIPATION AND EMPOWERMENT
Performance Indicator
Annual Target 2014/15
Q4 Target
Description of progress made in Q4
Performance Status
Reason for Deviation
Corrective measures
Sub-programme: Economic Empowerment
Number of consultations conducted on Gender Responsive Budgeting (GRB) Integration Plan
2 (DPME & National Treasury)
Report on the DPME GRB Integration Plan
The DPME has worked with the Department to finalize the GRB indicators and recommend for their inclusion into the National Development Plan for all institutions to plan, implement and account
Not achieved
The reports were developed however with the resignation of the DG there was a delay in signing them
To re- routed for signing of by the DG in 1st quarter 2015/16 23

24. PROGRAMME 2: SOCIO ECONOMIC PARTICIPATION AND EMPOWERMENT
Performance Indicator
Annual Target 2014/15
Q4 Target
Description of progress made in Q4
Performance Status
Reason for Deviation
Corrective measures
Sub-programme: Social Empowerment
Number of implementation arrangements/protocol facilitated for young women’s access and participation in the STEM field
2 reports developed on recruitment and placement of young women in the STEM
Report on the placement of young women in newly identified STEM companies developed
The recruitment of techno girls has been done by the implementing institution (UWESO) and the Department of Basic Education in the Provinces. Companies where the girls will be placed during the March/April holidays have been identified as well and contract with them have been drawn up and signed
Not achieved
The reports were developed however with the resignation of the DG there was a delay in signing them
To re- routed for signing of by the DG in 1st quarter 2015/16 24

25. PROGRAMME 2: SOCIO ECONOMIC PARTICIPATION AND EMPOWERMENT
Performance Indicator
Annual Target 2014/15
Q4 Target
Description of progress made in Q4
Performance Status
Reason for Deviation
Corrective measures
Sub-programme: Social Empowerment
Review institutionalisation of gender focal points
Report on gender focal points
Report on the review of gender focal points
Report on the review of research findings on GFPs and previous cabinet decisions developed
Not achieved
The reports were developed however with the resignation of the DG there was a delay in signing them
To re- routed for signing of by the DG in 1st quarter 2015/16 25

26. PROGRAMME 3:RESEARCH, POLICY COORDINATION AND KNOWLEDGE MANAGEMENT
The figure below illustrates that out of 1 target planned for the fourth quarter of the 2014/15 financial year, Programme 3 RPCKM target was not achieved, that is (0%).
Figure 6: Performance Information 26

27. PROGRAMME 3,FINANCIAL PERFORMANCE
The table below illustrates that out of the total planned budget projections of R 8 ,002 million, the actual expenditure was R 7 ,686 million, with an under expenditure of R 316 thousands. Therefore, Programme 3 has spent 96% of its budget in the as of 31 March 2015
Figure 7: Financial Performance Programme 3
Sub Programme
Adjusted Appropriation
Projected Spending Plan 31/03/2015
Projected Spending Plan %
Actual Expenditure 31/03/2015
% Spent
R’ 000
MANAGEMENT: RESEARCH, POLICY COORDINATION AND KNOWLEDGE MANAGEMENT 2
100% 0%
RESEARCH MANAGEMENT
4 987
3 942
79%
POLICY ANALYSIS & COORDINATION
3 011
3 744
124%
INFORMATION & KNOWLEDGE MANAGEMENT
TOTALS
8 002
7 686
96% 27

28. PROGRAMME 3,FINANCIAL PERFORMANCE
Figure 7: Financial Performance Programme 3 28

29. PROGRAMME 3: RESEARCH, POLICY COORDINATION AND KNOWLEDGE MANAGEMENT
Performance Indicator
Annual Target 2014/15
Q4 Target
Description of progress made in Q4
Performance Status
Reason for Deviation
Corrective measures
Phase 1 report on the status of women’s socio- economic empowerment developed
One report (Phase 1 Draft) developed
Phase 1 report developed
Phase 1 of Report on the Status of Women’s Socio-Economic empowerment was achieved. Progress was first a successful meeting that was held with stakeholders from other departments and some Chapter Nine Institutions and NGO’s
Not Achieved
2 Directors transferred to DSD and available capacity deployed to Community dialogues and Izimbizo’s
Deferred to 1st quarter 2015/16 29

30. PROGRAMME 4: MONITORING, EVALUATION AND OUTREACH
The figure below illustrates that out of 7 targets planned for the fourth quarter of the 2014/15 financial year, Programme 4, ME&O achieved 1 (14%) target while 6 (86%) targets were not achieved.
Figure 8: Performance Information 30

31. PROGRAMME 4,FINANCIAL PERFORMANCE
The table below illustrates that out of the total planned budget projections of R 11 ,773 million, the actual expenditure was R 11, 004 million, with an under expenditure R 769 thousands. Therefore, Programme 4 has spent 93% of its budget as of 31 March 2015.
Figure 9 : Financial Performance Programme 4
Sub Programme
Adjusted Appropriation
Projected Spending Plan 31/03/2015
Projected Spending Plan %
Actual Expenditure 31/03/2015
% Spent
R’ 000
MANAGEMENT: MONITORING, EVALUATION & OUTREACH 2
100% 0%
MONITORING & EVALUATION
7 780
3 678
47%
STAKEHOLDER COORDINATION
OUTREACH INITIATIVES
3 989
7 326
TOTALS
11 773
11 004
93% 31

32. PROGRAMME 4,FINANCIAL PERFORMANCE
Figure 9 : Financial Performance Programme 4 32

33. PROGRAMME 4:MONITORING, EVALUATION AND OUTREACH
Performance Indicator
Annual Target 2014/15
Q4 Target
Description of progress made in Q4
Performance Status
Reason for Deviation
Corrective measures
Sub-programme: Monitoring and Evaluation
M&E norms and standards for women’s socio- economic empowerment and realisation of their rights developed
1 set of norms and standards with indicators and targets developed
Draft norms and standards developed
A draft Document on Norms and Standards developed
Achieved
N/A 33

34. PROGRAMME 4:MONITORING, EVALUATION AND OUTREACH
Performance Indicator
Annual Target 2014/15
Q4 Target
Description of progress made in Q4
Performance Status
Reason for Deviation
Corrective measures
Sub-programme: Monitoring and Evaluation
Number of compliance reports to regional, continental and international commitments
4 reports on compliance to regional, continental and international commitments
SADC protocol on gender and development report developed
CEDAW report developed
Beijing +20 Reports redrafted, consulted on with DG Clusters, and two civil society meetings, and Cabinet approved.
Foreword by President and Preface by Minister drafted and submitted to Minister
Solemn Declaration Report finalised and presented to Minister
Two reports on CEDAW and Responses to CEDAW Concluding Observations drafted.
Not Achieved
Not able to compile SADC Report as time was redirected to finalising B+20 Report
All incomplete reports will be completed in First Quarter of 2015/16 34

35. PROGRAMME 4:MONITORING, EVALUATION AND OUTREACH
Performance Indicator
Annual Target 2014/15
Q4 Target
Description of progress made in Q4
Performance Status
Reason for Deviation
Corrective measures
Sub-programme: Stakeholder Coordination
Number of reports produced on strategic multilateral relations
2 reports on the country’s participation in multilateral engagements
Report on the country’s participation in the 59th Session of the United Nations (UN) – Conference on the Status of Women scheduled for February/March 2015 in New York, USA.
Draft Report developed
Not Achieved
Chief Director: Stakeholder Coordination resigned and Director: Stakeholder Coordination transferred to DSD
(Capacity constraints)
To capacitate the Chief Directorate 35

36. PROGRAMME 4:MONITORING, EVALUATION AND OUTREACH
Performance Indicator
Annual Target 2014/15
Q4 Target
Description of progress made in Q4
Performance Status
Reason for Deviation
Corrective measures
Sub-programme: Stakeholder Coordination
Number of reports produced on strategic multilateral relations
2 reports on the country’s participation in multilateral engagements
Report on the country’s participation in the 59th Session of the United Nations (UN) – Conference on the Status of Women scheduled for February/March 2015 in New York, USA.
Draft Report developed
Not Achieved
Chief Director: Stakeholder Coordination resigned and Director: Stakeholder Coordination transferred to DSD
(Capacity constraints)
To capacitate the Chief Directorate 36

37. PROGRAMME 4:MONITORING, EVALUATION AND OUTREACH
Performance Indicator
Annual Target 2014/15
Q4 Target
Description of progress made in Q4
Performance Status
Reason for Deviation
Corrective measures
Sub-programme: Stakeholder Coordination
Number of reports on Stakeholder consultation
Consultation on thematic areas for UN-CSW
Country Position paper for the UN-CSW
Draft Country Report developed
Not Achieved
Chief Director : Stakeholder Coordination resigned and Director: Stakeholder Coordination transferred to DSD
(Capacity constraints)
To capacitate the Chief Directorate 37

38. PROGRAMME 4:MONITORING, EVALUATION AND OUTREACH
Performance Indicator
Annual Target 2014/15
Q4Target
Description of progress made in Q4
Performance Status
Reason for Deviation
Corrective measures
Sub-programme: Communication and Outreach Initiative
Gender based Violence Communication Strategy developed
Gender based Violence Communication Strategy developed
Gender based Violence (365) Communication Strategy in place
Draft Gender based Violence (365) Communication Strategy developed
Not Achieved
Chief Director Communication resigned and Director position vacant (Capacity constraints)
To be resubmitted for approval
Number of outreach campaigns conducted
2 Outreach campaigns conducted
365 GBV awareness campaign implementation plan
Draft Concept & Implementation Plan
To be finalized in the 1st quarter of 2015/16 financial year 38

39. PROGRAMME 4:MONITORING, EVALUATION AND OUTREACH
Performance Indicator
Annual Target 2014/15
Q4Target
Description of progress made in Q4
Performance Status
Reason for Deviation
Corrective measures
Sub-programme: Communication and Outreach Initiative
Number of corporate documents finalised and submitted
2 corporate documents developed
Corporate Identity Manual developed
Draft Corporate Identity Manual developed
Not Achieved
Chief Director Communicati on resigned and Director position vacant (Capacity constraints)
To be resubmitted for approval 39

40. Departmental Performance Scores for Quarter 1, 2, 3 and 4 in 2014/15:
CONCLUSION
Departmental Performance Scores for Quarter 1, 2, 3 and 4 in 2014/15: 40

41. CONCLUSION
Department Performance in the 3rd quarter was higher (78%) compared to 1st (60%) and 2nd (44%) quarter however in the 4th quarter dropped drastically to 36% due to the high number of SMS resignation in the fourth quarter. 2nd quarter was also not a good performance of the Department with 44% due to the Department`s focus on ENMOS.
The establishment of the DoW in 2014 represents a firm recognition by the President that the achievement of gender equality and the realisation of women’s rights require consolidation and effective coordination.
The DoW has developed a budget programme structure that will enable it to achieve this strategic objective. The process of designing an organogram that will enable the DoW to attract, develop and retain professional high-end skills and secure adequate financial resources is underway. The Department believes that this process will improve performance in next financial year 2015/16. 41

42. THANK YOU 42