1. DEPARTMENT OF CULTURE, SPORT AND RECREATION MPUMALANGA PROVINCE COMMUNITY LIBRARY CONDITIONAL GRANT 2011/12 FINANCIAL YEAR 1

2. 2 Table of Contents 1.Overview 2.Library Update 3.Expenditure trend for the financial year 2011/12 4.Reasons for variance for the financial year 2011/12 5.Department’s monitoring capacity. 6.Spending plans on conditional grant for 2012/13

3. Overview Mpumalanga Province has a huge backlog on library infrastructure and the availability of this grant has presented us with an opportunity to change the landscape. The conditional grant started in 2007/08 and since then we have been able to build 15 new libraries. This milestone has ensured access in library services for the rural and disadvantaged communities. Whilst there are notable deliverables since 2007, the 2011/12 financial year presented achievements and challenges. These challenges were not only affecting the infrastructure projects for the department but the whole province. Consequent to that and in order for the province to address the provincial infrastructure backlog, a Political and Technical Infrastructure Committee was established to monitor the roll-out of infrastructure projects in the province

4. 4 Community Library update The DCSR has been receiving grants from National Dept of Arts and Culture fro the past five years namely 2007/08; 2008/09/; 2009/10; 2010/11 and 2011/12 Libraries constructed and established in the 3 districts: 15 newly established libraries (9 newly constructed and 6 upgraded facilities and changed into new libraries), 6 existing libraries upgraded, 2 renovated libraries, 3 mobile and 4 container libraries. The department is used IDT since 2007/08 until 2010/11 as an implementing agent for all library infrastructure projects, and in 2010/11 Public Works took over of all new projects and continued to date A memorandum of understanding has been signed by DCSR and the Department of Public Works 105 libraries provided with ICT that is: Network, internet, headcounts, hardware and software, base locks and SLIMS configured in 2011/12 335,666 library material procured for libraries since 2007 to date 28 out of 50 Library Assistant awarded with bursary to study Library Science since 2007 4 reading promotion programmes implemented annually namely : Library International and National Days, translation of Children’s books in indigenous Language,Writer’s development programme, and Promotion of service to the Blind and Partial. 69 Library officials employed since 2007 to date

5. 5 Per Economic Classification R0’000 DESCRIPTION BUDGETEXPENDITURE Increase/dec rease Rand Value Compensation of Employees9,7009,61684 Goods and Services26,60028,105(1,505) Buildings and Other Fix Struct21,59720,4341,163 Machinery and Equipment8,6004,4244,176 TOTAL66,49762,5803,917 3. BUDGET SUMMARY 2011/12

6. 6 Per Year R0’000 3. BUDGET SUMMARY DESCRIPTION BUDGETEXPENDITURE Financial Year 2009/1065,44256,535 Financial Year 2010/1170,944 Financial Year 2011/1266,49762,580 Data trends in allocations, transfers and actual expenditure of conditional grants of the department

7. 7 2009/10: R8,887 Roll over approved The funds were for capital assets: – Upgrading of Nelspruit regional library was 52% complete – R 2,887 – Mzinoni public library was 50% complete – R 3,000 – Furniture and equipment and, - R 2,000 – Security system. – R 1,000 2010/11: All funds were used to deliver services 2011/12 94% of the funds were used and a roll over of R3,917 m is requested: – Infrastructure projects in progress and retention - R 3,700 – Security system – R 1,217

8. 8 REASONS FOR UNDERSPENDING 2011/12 The department incurred an under expenditure amounting to R3,917 due to the following reasons:  slow expenditure on Library infrastructure projects  Delay in submitting infrastructure invoice by the service provider and the implementing agent.  Late submission of progress certificate by the implementing agent and the principal agent.  Changing of allocated land for construction by municipalities.

9. 9 A brief assessment on your department’s monitoring capacity thus far, for the financial year 2011/12. Please indicate the under spending / overspending and what are the capacity constraints that impacted on these outcomes Monitoring capacity is provided through the following resources: The Operational Support Team (OST) of the department assist in monitoring Library Infrastructure projects. The Political and Technical Infrastructure Committee monitors the roll out of the infrastructure projects monthly. The Provincial Treasury does an oversight role for the infrastructure delivery.

10. 10 Whether reports are received from receiving departments or municipalities, and if not, what are the departments doing in order to ensure compliance with the reporting. The department continuously receive progress reports and update on infrastructure projects implementation from the implementing agent, however the department does not transfer funds to municipalities.

11. QuarterTotal budgetProjectBudget Projection 1 st quarter (Apr – Jun)9,000Infrastructure4,000 Salaries3,025 Library material250 ICT1,200 Equipment, furniture and security400 Reading promotion125 2 nd quarter (Jul – Sept)20,300Infrastructure10,000 Salaries3,025 Library material1,300 ICT2,500 Equipment, furniture and security2,300 Reading promotion1,175 3 rd quarter (Oct – Dec) 21,900 plus 3,917 roll over 25, 817 total Infrastructure12,092 Salaries3,025 Library material3,500 ICT3,600 Equipment, furniture and security2,800 Reading promotion800 4 th quarter (Jan – Mar)17,622Infrastructure6,347 Salaries3,025 Library material2,250 ICT1,700 Equipment, furniture and security2,900 Reading promotion1,400 Budget projection for 2012/13

12. THANK YOU 12