2011 Annual MTAP/SCOPT Fall Meeting Updates on FTA Programs, Policy, and Discretionary Grants – Federal and Regional Perspective November

Outline Discretionary Programs –Updates/ Status of Selections and Announcements –Lessons Learned Reporting, Reporting, and More Reporting –Annual Team Reports –5310, 5316, 5317 –FFATA Grant Management & Closeout 2

Discretionary Programs Over $1.1 Billion 9 Discretionary Competitions – FY –State of Good Repair* –Livability: Bus Livability and Alternatives Analysis* –Sustainability: TIGGER and Clean Fuels –Veterans’ Transportation and Community Living Initiative* –Tribal Transit –Over the Road Bus –Alternative Transportation the Parks Selections Announced in 4 / 9 programs Next Announcements –TIGGER and Clean Fuels – November 17 –Tribal Transit – December 2 (target/tentative) 3

Discretionary Programs State of Good Repair $750 Million Bus and Bus Facilities (capital only) 519 Eligible Proposals evaluated requesting $3.56 Billion 6 technical review teams, evaluated using criteria in the NOFA 199 Projects in 45 States, DC, PR and VI funded totaling $752 Million –Transit Asset Management - $11.1 Million 22 State DOTs were direct recipients 4

Discretionary Programs Bus Livability $150 Million Bus and Bus Facilities (capital only) 241 Eligible Proposals evaluated requesting $1.2 Billion 6 technical (interagency) review teams, evaluated using criteria in the NOFA 67 Projects in 36 States funded totaling $150.2 Million 8 State DOTs were direct recipients 5

Discretionary Programs Veterans Initiative $30 Million Bus and Bus Facilities (capital only) 70 Eligible Proposals evaluated requesting 52.1 Million 4 technical review teams consisting of DOT, VA, DOD, DOL and HHS staff 55 projects in 32 states and Guam totaling $34.6 Million 10 State DOTs were direct recipients for 18 projects 6

Discretionary Programs Lessons Learned - Applying / Application Content New Discretionary Grants System; interfaces with Grants.Gov – REGISTER AND APPLY EARLY! Communicate with FTA throughout the application period – HQ and Region Address all criteria completely on the required forms provided; refer reader/evaluator to organized attachments Consider “fit” of the project with the program under which applying Letters of support and value-add attachments are helpful to application Q: What worked well and what didn’t about FTA’s new process? 7

Discretionary Programs Lessons Learned - Projects and Programs SGR – demonstrate useful life has been met for facilities and vehicles! Bus Livability – Livability principles were key Address all criteria listed in NOFA Rank / Prioritize Phase / Scale-ability No one size fits all -- Statewide Applications varied: –By subrecipient –By project type (e.g. all vehicle or all facilities) Q: What would be helpful to the States for FTA to address in future discretionary programs? 8

Reporting, Reporting, and More Reporting Annual Team Reports –Program Status Reports –Milestone Progress Reports and Financial Federal Reports (MPR/FFR) Annual Program Performance Reports –5310 Reports –5316 & 5317 Federal Funding Accountability and Transparency Act (FFATA) Sub-Award Reporting 9

Reporting, Reporting, and More Reporting Annual Program of Projects Status Reports Submitted as an attachment in TEAM Program Status Report for each active grant Due 10/31 each year Include: –Updated POP for active projects –Revisions to POP as appropriate Project descriptions Changes from one category to another Adjustments within budget categories –Significant Civil Rights Compliance Issues –Notable Accomplishments OR Problems with involving subrecipients 10

Reporting, Reporting, and More Reporting Milestone Progress Reports and Federal Financial Reports Annually or Quarterly Due 30 days after the end of the FY (or quarter) Milestone dates – revised, completed, explained Federal Financial Reports – report using the accrual method –Additional Guidance expected on Program Income EOY/4 th quarter Reports are critical to report to Treasury Department; risk of under reporting financial obligations to the Treasury 11

Reporting, Reporting, and More Reporting Annual Program Performance Reports 5310 Submitted as attachment in TEAM Due 10/30 – 19 states, and PR and VI outstanding 5316 & 5317 Previously reported outside of TEAM For FY 2011 & FY 2012, submitted as attachment in TEAM; submitted by Designated Recipient Due date – TBD 12

Reporting, Reporting, and More Reporting FFATA Subaward Reporting Submit report via a central reporting system. Submit reports by the end of the month following the month of grant award (i.e., by November 30 for a grant made on October 15). Technical Assistance available: Q: What data would be useful to the States and your subrecipients? 13

Reporting, Reporting, and More Reporting FFATA Subaward Reporting As of 11/10, the number of FTA subawards reported is 726 for a total of $163,102,493  Section 5310: 64 grants awarded in FY 2011, 6 grants reported on as of 9/30/11  Section 5311: 85 grants awarded in FY 2011, 8 grants reported on as of 9/30/11  Section 5316: 198 grants awarded in FY 2011, 57 of which went to States, 9 reported on as of 9/30/11  Section 5317: 170 grants awarded in FY 2011, 58 of which went to States, 9 reported on as of 9/30/11 26% increase in the number of reports submitted 9/30/11 until 11/10/11 14

Grant Management & Closeout Timely implementation of projects; communicate delays or issues; timely submission of complete reports Timely closeouts –Grants older than 5 years (since last time of obligation) –No financial activity in 18 months –Fully disbursed grants Grants that contain 2001 or prior year funds – targets for closeout (Agency-wide effort) Q: What is your State doing to be proactive to close/expend oldest grants first? 15

Contact Information Jamie Pfister Director, Office of Transit Programs