Club Roles Steve Cockrill Seaton Carew FC Chairman/Coach

Steve Cockrill Seaton Carew FC Chairman/Coach Chairperson - Voted Vice Chairperson -Voted Secretary - Voted Assistant Secretary Treasurer - Voted Club Welfare Officer Parents Rep Charter Standard Co-ordinator Club/Coach Development – Durham FA Conduct Officer - Fines Pitch Matrix Co-ordinator

Club Chairman's Role The Chairman is the principal officer of the Club. As well as chairing Club Committee and other Club meetings, the Chairman has prime responsibility for ensuring that the Club is a well organized, well managed and an active unit. The Chairman should be dedicated to the job, have good communication skills, have the ability to delegate key tasks and above all, be a person of integrity in the community. The contribution of the Club Chairman to the effective working of a Club can never be underestimated. Main Duties: The main duties of the Club Chairman are summarised as follows: Provide leadership and management in the Club Hold effective Club meetings Uphold the Club constitution Plan ahead for the Club Delegate tasks to Club members Uphold the mission, vision and values of the club constitution..

Vice Chairman's Role Each Club is required in have vice-chairperson on the Club Executive, in accordance with rule 6.0 & 7.0 of the Club constitution. A Club may also elect a vice-Secretary and a vice-Treasurer, who would also sit on the Club Executive. The role of these officers is to assist the main officer in carrying out their role in the Club. The vice-chairperson will preside as chairperson of Club meetings in the event of the chairperson being unable to attend.

Secretary The secretary is often the first person an outsider contacts, therefore the position of secretary is critical to the successful management of any club. The secretary is the club's chief administration officer and provides the link between members, the club executive committee and outside agencies such as another local club. People interested in the club will generally contact the secretary when seeking information or details about activities. The position of the secretary comprises a wide range of tasks. If these tasks were not undertaken many clubs would cease to operate efficiently and effectively. Secretarial duties can include a variety of tasks according to the skills of the person in the role: Inward and outward correspondence (including registrations and clearances) Preparing for meetings Maintaining club records

Treasurer The Club Treasurer has responsibility for the safe-keeping of the funds of the Club. He/she is responsible for recording all income and expenditure and for reporting on the financial position of the Club to the Club Executive Committee on an on-going basis. It is important to note that the Treasurer does not have to be an accountant to perform this role. However, he/she must have the ability to record all financial transactions, control expenditure in the Club, plan and assist in fundraising and provide regular reports to the Club Executive. The Treasurer must not commit the Club to any expenditure for which prior approval has not been given and should also be in a position to give ample warning to the Club should funds be dwindling. The main duties of the Treasurer can be summarised as follows: Management of Club accounts Keeping records Preparation of financial statements Preparing a financial budget for the Club Fundraising in the Club

Club Welfare Officer The Club Welfare Officer must have the ability to approach club members and players on their welfare and protection matters in a sensible, balanced, facilitative and non threatening manner and should be aware of the responsibilities that they are required to fulfil on behalf of their Club. The person chosen must be fully aware as to how allegations of abuse referred by them are subsequently dealt with by statutory agencies and authorities within their jurisdiction and how reports are processed.

Parents Rep The Club Parents Rep must have the ability to be approached by club members, club players and their families on matters in a sensible, balanced, facilitative and non threatening manner and should be able to report back to the full club committee to address the concerns on any items brought to their attention. The Parents Rep is a liaison between the club, the members, the players and anyone associated with concerns to the football section of club.

Charter Standard Co-ordinator The Club has a charter standard and to obtain and maintain this standard the football club has to maintain and keep record of coach qualifications. The club has already got the charter standard for 2013/14 but does need to keep the details of all coaches up to date. The Charter Standard Scheme is best practice guide that sets standards of coaching, administration and child protection for all clubs outside the Football League and Premier League. As a benchmark for quality, it will improve the playing experience for all and the requirements are to have: A written constitution FA CRB checked volunteers All managers to have minimum of FA Level 1 Coaching Course Commitment to attend in-service training Acceptance and promotion of Codes of Conduct Commitment to provide Mini-Soccer opportunities for Under 10s Commitment to promote schools liaison and equal opportunities for all

Conduct Co-ordinator During the season the football club has various FA, Durham FA and TJFA rules and regulations to maintain throughout the season. As we are all aware the laws of the game dictate the boundary's we must keep within. On occasions through the season these rules get broken and as a club we have to maintain a discipline and this coincides with the club ‘Code of Conduct’ for parents players and coaches. We must provide the parents, players and coaches with these codes and make sure we are kept up to date. During the football season there are many fines and charges imposed onto the club and we have to keep a track of the suspensions and restriction to our club. The way we do this is by a fine tracker that runs within the team itemised accounts. IT IS THE RESPONSIBILITY OF THE COACHES TO ENSURE THE FINES ARE PAID ON TIME AND THE ‘CODES OF CONDUCT’ ARE STRICKTLY FOLLOWED.

Pitch Co-ordinator Over the season we have a number of fixtures that get changed either through teams playing in cup games, the unstable British Weather, cancellations and various other reasons for games being called off. As we are limited to how we provide teams the pitches to play on, we must stick to a pitch matrix that helps track teams and ensures we don’t clash with kick off times and fixtures. The co-ordination of these games is planned through the season and this has to be scheduled and displayed so that teams can arrange the kick off times and referee’s to run the games.