SAVE Contract Kick-Off Session June 8, 2016

Kick-Off Session Topics  About REMC SAVE  Post-Award Contract Requirements  Reporting  Marketing  Questions & Answers  About REMC SAVE  Post-Award Contract Requirements  Reporting  Marketing  Questions & Answers Slide 2

 Nancy Corner Project Director  Erik Drake Project Coordinator  Erin Rommeck Administrative Assistant  Kraig Gazley Developer / Programmer  Sue Schwartz REMCAM Executive Director  Nancy Corner Project Director  Erik Drake Project Coordinator  Erin Rommeck Administrative Assistant  Kraig Gazley Developer / Programmer  Sue Schwartz REMCAM Executive Director Slide 3 REMC SAVE Staff

REMC Centers ISDs Statewide REMC Centers Slide 4 For a complete listing of REMC Centers, visit REMC 1  supports Gogebic-Ontonagon and Copper Country ISDs

REMC SAVE Bid Contact Slide 5 For a complete listing of REMC SAVE Bid Contacts, visit

2015 $AVE Sales by Bid Group

Savings History Since 1990, Michigan K-12 schools have saved over $729 million in tax dollars by using REMC SAVE.

Contract Cycle Upload Specification Sheets Upload JPG Image Files Execute Contracts Kick-Off Meeting Contract Launch Implement Marketing Plan Conference Exhibits Promotions & Rebates Quarterly Reporting Customer Evaluations Contract Term Product Road Mapping Bid Development Bid Preparation Bid Release Bid Responses /Evaluation SAVE Committee Review Board Review Award Notification Implementation Bid Process Slide 8

Eligible Agencies PreK-12 Public, Charter (PSA) and Non-Public Schools Community Colleges, Universities and Colleges Public Libraries Museums State, County, and Local Government Agencies Educational Non-profit Organizations Medical Facilities PreK-12 Public, Charter (PSA) and Non-Public Schools Community Colleges, Universities and Colleges Public Libraries Museums State, County, and Local Government Agencies Educational Non-profit Organizations Medical Facilities Slide 9

Post-Award Activities Contract Administration Quarterly Reporting Marketing Awarded Item Maintenance Contact Information Partnership & Communication Mid-contract Review Next Bid Cycle/Road Mapping Contract Administration Quarterly Reporting Marketing Awarded Item Maintenance Contact Information Partnership & Communication Mid-contract Review Next Bid Cycle/Road Mapping Slide 10

Key Performance Indicators Projected Sales vs. Actual Sales (volume and quantity) Timely submission of reports Accuracy of reports Timely payment of administrative fee Implementation of Marketing Plan Projected Sales vs. Actual Sales (volume and quantity) Timely submission of reports Accuracy of reports Timely payment of administrative fee Implementation of Marketing Plan Slide 11

Contract Administration YES YES DECREASE in Item Contract Prices INCREASE in Catalog Discount Percentages Update contacts vendorcenter.remcbids.org NO  NO  INCREASE in pricing  DECREASE in percentage Slide 12

Reporting Steps STEP 1 C USTOMER T RANSACTION STEP 2 Q UARTERLY R EPORT STEP 3 REMC A UDIT & F EE I NVOICING STEP 4 REMC C ENTER S EMI -A NNUAL R EPORTING STEP 5 REMC SAVE A NNUAL R EPORT Slide 13

Vendor Quarterly Reports Submit via Vendor Center vendorcenter.remcbids.org Report ALL REMC sales (non-school agencies, catalog discounts) School Database 1% Administrative Fee Vendor Resources remcvendor.wikispaces.com Submit via Vendor Center vendorcenter.remcbids.org Report ALL REMC sales (non-school agencies, catalog discounts) School Database 1% Administrative Fee Vendor Resources remcvendor.wikispaces.com Slide 14 Q UARTERLY R EPORTING S CHEDULE D UE D ATE 1 st Quarter (January 1 – March 31)A PRIL 30 2 nd Quarter (April 1 – June 30)J ULY 30 ( NOT 31 ST ) 3 rd Quarter (July 1 – September 30)O CTOBER 30 ( NOT 31 ST ) 4 th Quarter (October 1– December 31)J ANUARY 30 ( NOT 31 ST )

REMC Vendor Toolkit Reporting Information Bidding Information Links to REMC SAVE webinars Discussion Forum Reporting Information Bidding Information Links to REMC SAVE webinars Discussion Forum Slide 15

MarketingMarketing Marketing Activities  Implement Marketing Plan  Website  Catalog Discounts  Value-Adds  Awarded Contract Items  Promotions & Rebates Conferences  MACUL  REMC Summer Inservice  MSBO  MAEDS  MANS  MAPSA

REMC SAVE Value-Adds Competitive Bid Process Statewide Aggregated Pricing / Discounts Compliance with State School Code Extended Product Warranties Shipping & Handling Charges Included Competitive Bid Process Statewide Aggregated Pricing / Discounts Compliance with State School Code Extended Product Warranties Shipping & Handling Charges Included Catalog Discounts High Volume Discounts Buying Guides Vendor/Partner Relationships Slide 17

Promotions & Rebates Product Promotions & Rebates Vendor or Manufacturer Posted on REMC SAVE website Upload to Vendor Center Product Promotions & Rebates Vendor or Manufacturer Posted on REMC SAVE website Upload to Vendor Center Slide 18

Conference Exhibits MAEDS – October 12-14, 2016 (Bellaire) - maeds.org MEMSPA – December 7, 2016 (Traverse City) – memspa.org MACUL – March 15-17, 2017(Detroit) - macul.org MSBO – May 2-4, 2017(Grand Rapids) - msbo.org REMC Summer Inservice – June 15, 2017 (Traverse City) - remc.org MAEDS – October 12-14, 2016 (Bellaire) - maeds.org MEMSPA – December 7, 2016 (Traverse City) – memspa.org MACUL – March 15-17, 2017(Detroit) - macul.org MSBO – May 2-4, 2017(Grand Rapids) - msbo.org REMC Summer Inservice – June 15, 2017 (Traverse City) - remc.org Slide 19

QUESTIONS? Slide 20

Slide 21 Contract Information: Vendor Center: “Vendor login” Vendor Wiki: