1. January 16, 2013 $AVE Contract Kick-Off Session

2. Kick-Off Session Topics  REMC Organization & Partnerships  REMC Statewide $AVE Bid Project  Post-Award Contract Requirements  Marketing and Networking Opportunities  Questions & Answers Slide 2

3.  Nancy Corner, Project Director  Erik Drake, Project Staff  Laura Grainger, Project Staff  Sue Schwartz, REMCAM Executive Director  Shale Campos, Ingham ISD (Reporting /Invoicing)  Carrie Nuffer and Jamie Danley, Ingham ISD (Fiscal Agent) Slide 3

4. Bid Process Bid process is compliant with State of Michigan School Code standards. The legislation that established REMCs (Michigan Compiled Laws Act 451 Section 380.671), and State Board of Education Rules, enable REMCs to bid on behalf of local school districts and also provide local school districts with the authority to use REMC bids. All items and vendors are awarded through a sealed bid process by the REMC $AVE Bid Project fiscal agent, Ingham ISD. Slide 4

5. REMC Association of Michigan  A REMC is a collaborative service of one or more ISDs/RESAs providing educational technology services to local schools.  The Regional Educational Media Center Association of Michigan (REMCAM) is the statewide organization made up of the 22+ REMC Directors.  The REMC $AVE Bid is a project of REMCAM. Slide 5 remc.org

6. REMC Centers State ISDs Statewide REMC Centers Slide 6

7. Statewide REMC Centers Slide 7 REMC 7 REMC 7 Website: http://www.remc7.org Anne Thorp, Ph.D., Director Email: athorp@oaisd.org 13565 Port Sheldon Road Holland, MI 49424 616.738.8940 x4062 (office) 616.738.8946 (fax) Intermediate School Districts:http://www.remc7.orgathorp@oaisd.org  Allegan County Intermediate School District Allegan County Intermediate School District  Ottawa Area Intermediate School District (REMC Fiscal Agent) Ottawa Area Intermediate School District (REMC Fiscal Agent) For a complete listing of REMC Centers, visit http:/remc.org REMC Center 7 Slide 7

8. REMC Partnerships REMC works closely with these organizations and shares a similar commitment to the effective use of technology and media to increase student achievement.  Michigan Association for Computer Users in Learning (MACUL)  Michigan Association for Media in Education (MAME)  Michigan School Business Officials (MSBO)  Michigan Association for Educational Data Systems (MAEDS)  Michigan Association of Intermediate School Administrators (MAISA)  Michigan Department of Education (MDE) Slide 8

9. Eligible Agencies PreK-12 Public, Charter (PSA) and Non-Public Schools Community Colleges, Universities and Colleges Public Libraries Museums State, County, and Local Government Agencies Educational Non-profit Organizations Slide 9

10. Sales History Since 1990, Michigan K-12 schools have saved over $500 million in tax dollars by using REMC Bid. Millions

11. Roadmapping Product Recommendations Seek Competition / Process Applications Retain Consultant for Bid Development (as needed) Review Bid Item Specifications & Bid Docs for Changes IISD Review, Vendor Bid Notification & Official Bid Posting Prepare DatabaseVendor Q&A Score Vendor Profiles, Marketing Plans, Evals Public Bid Opening & Conduct Bid Analysis, Face-Off Bid Evaluation Process Bid Evaluation Process Conduct Exceptions Negotiations w/Legal Review (if Needed) Prepare Award Recommendation, Load Database Present Award Recommendations / $AVE Committee Review Submit Award Recommendations to IISD Upload Items & Conduct Verification with Vendors Award Contract & Post to Web Prepare Online Catalog with Images, Spec Sheets, Vendor Information Conduct Kick-Off Meeting Prepare Buying Guides & Marketing Materials Contract Management Tasks (Changes, Reporting/Invoicing, Marketing, Outreach) You are Here

12. 2013 Contract Cycle Upload Specification Sheets Upload JPG Image Files Kick-Off Meeting Implement Marketing Plans Plan & Register for Events January (Contract Launch) Co-Branded Marketing Co-Branded Events Promotions & Rebates Quarterly Reporting Customer Evaluations January– December (Contract Term) Product Roadmapping Specification Review Report Datamining ITB Terms and Conditions Review May-July (Contract Development) Bid Release for 2014 Bid Responses /Evaluation $AVE Committee Review IISD Review & Award Notification/Ramp Up September-December (Bid Process) Slide 12

14. Vendor Value-Adds  Visibility and access to statewide network/customer base  Opportunities for collaboration, networking and sales growth  Contract compliance with State School Code (MCL1263, MCL1274)  Extended to state and local units of government, libraries and higher education  Problem resolution  Customer relationships Slide 14

15. Customer Value-Adds Competitive Bid Process / Aggregated Pricing / Discounts Contract compliance with State School Code (MCL1263, MCL1274) Extended Product Warranties/Minimum Product Standards Shipping & Handling Charges Included Low or No Minimum Order Requirements Catalog and High Volume Discounts Online Buying Guides & Product Catalogs Problem Resolution Vendor/Partner Relationships Slide 15

16. Core Focus Students REMC Customers REMC Centers REMC Vendors REMC $AVE Bid Project Slide 16

17. Contract Implementation Contract Compliance and Maintenance Contract Co-Branded Marketing and Promotion Participate in Product Roadmapping with Manufacturer(s) Roles & Responsibilities

18. 2011 $AVE Sales by Bid Group

19. Vendor Profile Score Bid Pricing (individually, group, best value in total) Bid Item Meeting Minimum Bid Specifications Warranty Value-Adds - What’s in the Box? What’s Included? Order Placement, Order Methods, Delivery Options, Low or No Minimum Order Amounts Contract Carrying Costs (Estimated projected sales) Evaluation Criteria

20. Post-Award Activities Contract Administration Quarterly Reporting Marketing Awarded Item Maintenance - keeping it current! Partnership & Communication Marketing & Outreach Activities Marketing of Catalog Discounts Next Bid Cycle/Roadmapping Slide 20

21. Contract Administration YES YES DECREASE in Item Contract Pricing INCREASE in Catalog Discount Percentages PROCESS: Submit change request (s) through Vendor Center: http://vendorcenter.remcbids.org/ http://vendorcenter.remcbids.org/ Change in Contact(s) for Project Staff, Customer Service, Invoicing, Reporting, Bid Notification PROCESS: Submit change request (s) through Vendor Center: http://vendorcenter.remcbids.org/ http://vendorcenter.remcbids.org/ NO  NO  INCREASE in pricing  DECREASE in percentage Slide 21

22. Your gateway to access ALL of your contract product information! Slide 22 remcbids.org Slide 22

23. Reporting Steps STEP 1 C USTOMER T RANSACTION STEP 2 Q UARTERLY R EPORT STEP 3 REMC A UDIT & F EE I NVOICING STEP 4 REMC C ENTER S EMI -A NNUAL R EPORTING STEP 5 REMC $AVE A NNUAL R EPORT Slide 23

24. Vendor Quarterly Reports Submitted via Vendor Center http://vendorcenter.remcbids.orghttp://vendorcenter.remcbids.org State of Michigan CEPI Database 1% Administrative Fee Process Vendor Resources at http://remcvendor.wikispaces.com http://remcvendor.wikispaces.com REMC Center $AVE Report -> 2x/year Annual Report -> June Slide 24

25. Partnership Activities Vendor Web Launch/REMC $AVE Landing Pages REMC Web Launch http://remcbids.orghttp://remcbids.org Vendor Product Images Vendor Specification Sheets Contact Information Kick-Off Meeting Periodic Meeting Requests Presentations/Sessions Slide 25

26. Marketing Plan Implementati on Contract Launch/Kick Off Plan Press releases Catalog /Order Forms Co-branded Landing Page/Website Co-Branded Marketing Materials Marketing of contract items Marketing of catalog discount items Tools and Resources Marketing of Online Ordering Product Comparison Tools Marketing Webinars/Videos Customer Outreach/Events Promotions & Rebates Marketing of Value-Adds Slide 26

27. Promotions & Rebates Product Promotions & Rebates – REMC $AVE approved and promoted!! Vendor or Manufacturer Posted at http://remcbids.orghttp://remcbids.org Upload to Vendor Center  http://vendorcenter.remcbids.org Distribute via e-mail, web, print, conferences Slide 27

28. Center / Customer Outreach Marketing Outreach at Conferences/Exhibits MACUL - March 20-22, 2013 (Detroit, MI) -> http://macul.orghttp://macul.org MSBO - April 23-25, 2013 (Grand Rapids, MI) MSBO -> http://msbo.orghttp://msbo.org REMC Association of Michigan (REMCAM) In-Service (Traverse City, MI) -> June 12, 2013 http://remc.orghttp://remc.org MAEDS – October 2013 (Bellaire, MI) – http://maeds.orghttp://maeds.org REMC Regional, County, or District Events Customer Based Events / Lunch ‘n’ Learn Sessions REMC Awarded Item Product Demos Webinars/Webcasts Slide 28

29. Vendor Resources REMC $AVE Wikispaces – is your Vendor Toolkit! Marketing Ideas Reporting Information Bidding Information Links to REMC $AVE webinars REMC $AVE Vendor Discussion Forum REMC Center Directors and Bid Contacts REMC $AVE Staff REMC $AVE Awarded Vendors Slide 29

30. REMC $AVE /VENDOR EXHIBITOR EVENTS  Conference Attendee REMC Exhibitor Game  Event/Exhibitor Marketing  Vendor Event Signage  Post-Exhibit Networking Mixer  $AVE Networking MARCH 2013 WATCH YOUR E-MAIL FOR PARTICIPATION FORM!

31. REMC $AVE EVENTS @ REMC SUMMER IN SERVICE  REMC $AVE Networking  Event Signage 6/12/2013  Exhibit Marketing  Participant Games TRAVERSE CITY, MI

32. Preparing for Next Bid Upcoming Contract Roadmapping (May-July) REMC Vendor Meetings Manufacturer Meetings $AVE Team Research Bid Specification Review REMC Customer Product Recommendations REMC Vendor Evaluations submitted by Customers Slide 32

33. Get Connected With REMC! Communication Methods FacebookTwitterRSS FeedMeetingsWebsiteE-MailTelephone Project Update Events Slide 33

34. Your gateway to access ALL of your contract product information! Slide 34 remcbids.org Contract Information: http://remcbids.orghttp://remcbids.org Email: remcbid@inghamisd.orgremcbid@inghamisd.org Vendor Center: http://remcbids.org -> “Vendors”http://remcbids.org Vendor Wiki: http://remcvendor.wikispaces.comhttp://remcvendor.wikispaces.com