1. COMPUTERS & NETWORKING KICK-OFF SESSION JULY 21, 2011 Slide 1

2. REMC $AVE Project Staff  Nancy Corner  Erik Drake  Laura Hischke  Shale Campos  Jamie Danley, Ingham ISD(Fiscal Agent)  Sue Schwartz, REMCAM Executive Director $ Slide 2

3. REMC $AVE Bid Process  Bid process is compliant with State of Michigan School Code standards, the legislation that established REMC's (Michigan Compiled Laws Act 451 Section 380.671) and State Board of Education Rules for REMCs enabled REMCs to bid on behalf of local school districts and also provided local school districts with the authority to use REMC bids. The listed bid items and providers were accepted as a result of a comprehensive bid awarded by the REMC project fiscal agent, Ingham ISD. $ Slide 3

4. Kick-Off Session Topics  REMC Organization & Partnerships  REMC Statewide $AVE Bid Project  Post-Award Contract Requirements  Marketing Opportunities  Questions & Answers $ Slide 4

5. What and Who is REMC?  A REMC is a collaborative service of one or more RESA/ISDs providing educational technology services to local schools.  The Regional Educational Media Center Association of Michigan (REMCAM) is the statewide organization made up of the 22+ REMC Directors.  The REMC $AVE Bid is a project of the REMC Association. $ Slide 5

6. REMC Centers State ISDs Statewide REMC Centers $ Slide 6

7. Statewide REMC Centers REMC 7 REMC 7 Website: http://www.remc7.org Anne Thorp, Ph.D., Director Email: athorp@oaisd.org 13565 Port Sheldon Road Holland, MI 49424 616.738.8940 x4062 (office) 616.738.8946 (fax) Intermediate School Districts:http://www.remc7.orgathorp@oaisd.org  Allegan County Intermediate School District Allegan County Intermediate School District  Ottawa Area Intermediate School District (REMC Fiscal Agent) Ottawa Area Intermediate School District (REMC Fiscal Agent) For a complete listing of REMC Centers, visit http:/remc.org REMC Center 7 7 Slide 7

8. REMC Partnerships REMC works closely with these organizations and shares a similar commitment to the effective use of technology and media to increase student achievement.  Michigan Association for Computer Users in Learning (MACUL)  Michigan Association for Media in Education (MAME)  Michigan School Business Officials (MSBO)  Michigan Association for Educational Data Systems (MAEDS)  Michigan Association of Intermediate School Administrators (MAISA)  Michigan Department of Education (MDE) $ Slide 8

9. Vendor Value-Adds  Visibility and access to statewide network/customer base  Contract compliance with State School Code (MCL1263, MCL1274)  Extended to state and local units of government, libraries and higher education  Problem resolution  Customer relationships  Opportunities for collaboration $ Slide 9

10. Customer Value-Adds  Competitive Bid Process / Aggregated Pricing / Discounts  Contract compliance with State School Code (MCL1263, MCL1274)  Online Buying Guides & Product Catalogs  Extended Product Warranties/Minimum Product Standards  Shipping & Handling Charges Included  Low or No Minimum Order Requirements  Catalog and High Volume Discounts  Problem Resolution  Vendor/Partner Relationships $ Slide 10

11. REMC’s Layered Core Focus REMC $AVE Project REMC Centers REMC Customers REMC Vendors K-12 Students $ Slide 11

12. Communication Methods FacebookTwitterRSS FeedMeetingsWebsiteE-Mail Telephone Project Update Events Get Connected With REMC! $ Slide 12

13. Roadmapping Product Recommendations Seek Competition / Process Applications Retain Consultant for Bid Development (if Needed) Review Bid Item Specifications & Bid Docs for Changes IISD Review, Vendor Bid Notification & Official Bid Posting Prepare DatabaseVendor Q&A Score Vendor Profiles, Marketing Plans, Evals Public Bid Opening & Conduct Bid Analysis, Face-Off Bid Evaluation Process Bid Evaluation Process Conduct Exceptions Negotiations w/Legal Review (if Needed) Prepare Award Recommendation, Load Database Present Award Recommendations / $AVE Committee Review Submit Award Recommendations to IISD Upload Items & Conduct Verification with Vendors Award Contract & Post to Web Prepare Online Catalog with Images, Spec Sheets, Vendor Information Conduct Kick-Off Meeting Prepare Buying Guides & Marketing Materials Contract Management Tasks (Changes, Reporting/Invoicing, Marketing, Outreach)

14. Post-Award Activities  Contract Administration  Partnership & Communication  Marketing & Outreach Activities  Reporting  Catalog Discounts  Next Bid Cycle $ Slide 14

15. Contract Cycle Contract Launch Upload Images Upload Spec Sheets Kick-Off Meeting Review Marketing January (Contract Launch) Marketing Events Promotions Quarterly Reporting Customer Evaluations January– December (Contract Term) Product Roadmapping Specification Review Report Datamining T&Cs Review June-September (Contract Development) Bid Release for 2012 Bid Responses /Evaluation Committee Review IISD Review & Award Notification/Ramp Up September- December (Bid Process) 15 Slide 15

16. Contract Administration  Eligible Agencies  PreK-12 Public, Charter (PSA) and Non-Public Schools  Community Colleges, Universities and Colleges  Public Libraries  Museums  State, County, and Local Government Agencies $ Slide 16

17. Contract Administration  Changes During Contract Term  Contract Pricing (Reduction) and Products Changes Pricing guaranteed for Contract Term Process: Submit Changes to Vendor Portal  http://vendorportal.remcbids.org  Contract Contact(s): Project Staff, Customer Service, Invoicing, Reporting, Bid Process: Submit Changes to Vendor Portal  http://vendorportal.remcbids.org  Process $ Slide 17

18. Vendor Portal Tour $ Slide 18

19. Partnership Activities  Joint Contract Implementation Activities  Vendor Web Launch/REMC $AVE Landing Pages  REMC Web Launch http://remcbids.orghttp://remcbids.org Vendor Product Images Vendor Specification Sheets Contact Information  Kick-Off Meeting  Periodic Meeting Requests  Presentations/Sessions  Vendor Contract Implementation Activities  REMC $AVE Contract Implementation Activities $ Slide 19

20. Marketing & Outreach  Marketing Materials  REMC $AVE Bid Project  Events and Opportunities  Promotions & Rebates  REMC $AVE Awarded Vendors Contract Announcement* ( Order Forms, Catalogs, Letters ) Marketing Advertisements* (Examples: Business Cards, Signage, Brochures) Tradeshow Giveaways  Vendor Resources  http://remcvendor.wikispaces.com * REMC $AVE Bid Project approval required prior to release $ Slide 20

21. Marketing & Outreach  Marketing Outreach Activities  Conferences/Exhibits Regional (Bay-Arenac, Genesee Showcase) MACUL MSBO MPPOA Reverse Trade Fair REMC Summer In-Service MAEDS MAME  Customer Based Events Lunch ‘N’ Learn Sessions Product Demonstrations Face-to-Face Meetings $ Slide 21

22.  REMC $AVE Networking  Event Signage  REMC Vendor Mixer REMC $AVE EVENTS @ MACUL – GRAND RAPIDS, MI MARCH ‘12  Exhibit Marketing  Participant Games  Event Marketing Slide 22 Custom Plus Place 3/7 - 3/9

23.  REMC $AVE Networking  Event Signage  REMC Vendor Mixer REMC $AVE EVENTS @ MACUL – GRAND RAPIDS, MI MARCH ‘12  Exhibit Marketing  Participant Games Slide 23 3/7 - 3/9

24.  REMC $AVE Networking  Event Signage REMC $AVE EVENTS @ REMC SUMMER IN SERVICE JUNE ‘12  Exhibit Marketing  Participant Games Slide 24

25. Promotions & Rebates  Product Promotions & Rebates *  Vendor or Manufacturer  Posted at http://remcbids.org  Distribute via e-mail, web, print, conferences  Upload to Vendor Portal  http://vendorportal.remcbids.org  Vendor Resources at  http://remcvendor.wikispaces.com * REMC Project approval required prior to release if using REMC Bid logo $ Slide 25

26. $AVE Reporting Steps STEP 1 C USTOMER T RANSACTION STEP 2 Q UARTERLY R EPORT S UBMITTED BY REMC V ENDOR STEP 3 REMC R EVIEW & F EE I NVOICING STEP 4 REMC C USTOMER R EPORTING STEP 5 REMC A NNUAL R EPORT $ Slide 26

27. $AVE Reporting  Vendor Quarterly Reporting  Process / Submitted to Vendor Portal  http://vendorportal.remcbids.org  State of Michigan CEPI Database  Invoicing Process for Administrative Fee Payment  Vendor Resources at  http://remcvendor.wikispaces.com  Customer Reporting  Annual Report $ Slide 27

28. Preparing for Next $AVE Bid  Product “Roadmapping” – Due June 2011  Vendor Meetings  Manufacturer Meetings  $AVE Team Research  PreK-12 Customer Product Recommendations  Vendor Evaluations submitted by REMC $AVE Customers  Reviewing $AVE Bid Process $ Slide 28

29. Roadmapping Product Recommendations Seek Competition / Process Applications Retain Consultant for Bid Development (if Needed) Review Bid Item Specifications & Bid Docs for Changes IISD Review, Vendor Bid Notification & Official Bid Posting Prepare DatabaseVendor Q&A Score Vendor Profiles, Marketing Plans, Evals Public Bid Opening & Conduct Bid Analysis, Face-Off Bid Evaluation Process Bid Evaluation Process Conduct Exceptions Negotiations w/Legal Review (if Needed) Prepare Award Recommendation, Load Database Present Award Recommendations / $AVE Committee Review Submit Award Recommendations to IISD Upload Items & Conduct Verification with Vendors Award Contract & Post to Web Prepare Online Catalog with Images, Spec Sheets, Vendor Information Conduct Kick-Off Meeting Prepare Buying Guides & Marketing Materials Contract Management Tasks (Changes, Reporting/Invoicing, Marketing, Outreach)

30. Thanks for Attending! COMPUTERS & NETWORKING KICK-OFF SESSION JULY 21, 2011 Slide 30 Stay Connected with Us! Web: http://remcbids.orghttp://remcbids.org Email: remcbid@inghamisd.orgremcbid@inghamisd.org Vendor Portal: http://vendorportal.remcbids.orghttp://vendorportal.remcbids.org Wiki: http://remcvendor.wikispaces.comhttp://remcvendor.wikispaces.com On the Internet: