CLIC Activities of M. Filippova Feb 20121M. Filippova, BE-RF-PM EDMS Quality assurance Component procurement

CLIC EDMS 1.Updating, changing of structure and co-administration of EDMS (Engineering & Equipment Data Management Services, for the CLIC experiment (The Compact Linear Collider): managing the access rights for EDMS documents submitting documents to EDMS 2. PBS (Project Breakdown Structure): updating the excel tables (EDMS #918792) updating, changing of PBS in EDMS: - Hardware Baseline at 3 TeV (Proj. Id: AB ) - Hardware Baseline at 1.5 TeV (Proj. Id: AB ) - Hardware Baseline at 500 GeV (Proj. Id: AB ) 16 Feb 20122M. Filippova, BE-RF-PM

Component Procurement 16 Feb Departmental Request 2.Preparing of technical specifications for the supply of X-band RF components 3.Price enquiry made by Commercial Officer 3 to 5 bids requested (preparing the list of firms to be contacted for the related price enquiries) 4.Preparing of Purchase Requisition (DAI) 5.Contract follow-up: contacting companies concerning the status of the manufacturing process, the coordination of requirements and conditions of production manufacturing with firms. Small orders Requests up to 1 kCHF Requests between 1 and 5 kCHF Requests between 10 and 50 kCHF Requests between 50 and 200 kCHF Medium orders Big orders Requests between 200 and 750 kCHF I. Departmental Request II. Market Survey followed by Invitation to Tender III. Finance Committee approval EDH (Electronic Document Handling System) work: N4 N2 -N 4 N1 -N 4 above 750 kCHF NI -NIINI –NIII M. Filippova, BE-RF-PM

RF Component Inventory and Logistics RF component inventory (high power loads, bi-directional couplers, splitters, hybrids, et..): updating of the RF component database UPDATED RF COMPONENT DATABASE.accdr (prepared by I. Kossyvakis), which is located at the following folder: G:\Departments\AB\Projects\CLIC Structures\RF structure development\ components\Inventory\Database Logistics of components (in collaboration with F. Rossi) EDH work: Shipping requests (Expedition) TID requests (Inter Departmental Transfer) 16 Feb 20124M. Filippova, BE-RF-PM

16 Feb 2012M. Filippova, BE-RF-PM5 Quality Assurance EDMS for RF structures and TBM (in collab. with S. Iija and W. Zhou) MTF (in collab. with S. Iija and W. Zhou)

Administrative Work Contracts, Addenda, Memoranda: signature procedure workflow Preparing of meeting agendas in Indico (Cost and schedule meetings, Two- beam module review, Test Module, CLIC Technical Committees, et..) Organizing of WebEx audio conferences Booking of conference rooms (in Indico), requiring of CERN visitor cards and other administrative work Participation in the French course and other trainings 16 Feb 20126M. Filippova, BE-RF-PM