Humboldt State University Divisional Budget Presentations

Today’s Agenda Divisional Budget Presentations Divisional Budget Presentations Review of new funds received in FY04-05 Review of new funds received in FY04-05 Potential impact of budget reduction on division for FY05-06 Potential impact of budget reduction on division for FY05-06 Funding Requests for FY05-06 Funding Requests for FY05-06 Questions and Answers Questions and Answers

President’s Division Humboldt State University Departments Include: President’s Office University Budget Office Enrollment Management Admissions Registrar Financial Aid Diversity and Compliance Student Outreach

President’s Division FY04-05 New Funding Received New Enrollment Recruitment Funds$300,000 Postage Costs for Flyers, Postcards, Brochures$100,000 Postage Costs for Flyers, Postcards, Brochures$100,000 Publications, Graphics$ 75,000 Publications, Graphics$ 75,000 Prospective Student Searches$ 50,000 Prospective Student Searches$ 50,000 CD ROM$ 20,000 CD ROM$ 20,000 Receptions$ 20,000 Receptions$ 20,000 Additional Travel$ 15,000 Additional Travel$ 15,000 Test Initiatives$ 10,000 Test Initiatives$ 10,000 Telecounseling$ 10,000 Telecounseling$ 10,000 Measure of Effectiveness: Enrollment Increases over the next two years

President’s Division Potential Impact of Budget Reductions

President’s Division FY05-06 Potential Budget Reduction Base Budget $4,701,583 (5.56% of University Budget) (5.56% of University Budget) FY Reduction -$258,587 (5.50% Base Reduction) (5.50% Base Reduction)

President’s Division Potential Impact of Budget Reductions Elimination of five staff positions within the division Elimination of five staff positions within the division Limits our ability to provide timely campus services to students; Discontinue providing campus with requested data and information; Will not meet Chancellor's office timeline for implemention of CMS Student module Reduction in our ability to recruit students Reduction in our ability to recruit students Each student beyond our target potentially brings Each student beyond our target potentially brings more than $10,000 to the campus

President’s Division Funding Requests for FY05-06 Diversity and Compliance Trainer$21,815 Diversity and Compliance Trainer$21,815 release time for faculty member to provide diversity training development and delivery release time for faculty member to provide diversity training development and delivery help the department to attain its training goals related to diversity help the department to attain its training goals related to diversity provide additional resources for complaint investigation and resolution provide additional resources for complaint investigation and resolution

President’s Division Funding Requests for FY05-06 Diversity and Compliance Trainer Diversity and Compliance Trainer Performance Measures: Performance Measures: 1. Development of training modules in different areas (disability, Title IX, race and gender diversity training) through materials for face to face and online training; 2. Number of times the training is offered for faculty, staff and students; 3. Evaluations conducted after the training is presented; 4. Numbers of complaints received, investigated and resolved each semester.

President’s Division Funding Requests for FY05-06 Diversity and Compliance Trainer Diversity and Compliance Trainer Tie to Strategic Plan: Tie to Strategic Plan: – The Diversity Plan identifies a number of training activities related to the goal of having departments and units develop their own diversity plans. This training can assist the departments to do this. It also provides additional resources for questions and complaints arising from this activity.

President’s Division Funding Requests for FY05-06 DARS $62,800 DARS $62,800 Degree Audit Reporting System (DARS) provides a dynamic and concise degree audit report Degree Audit Reporting System (DARS) provides a dynamic and concise degree audit report used for advising as well as for final degree clearing used for advising as well as for final degree clearing provides uniform advising information for students, advisors, faculty and administration provides uniform advising information for students, advisors, faculty and administration Provides students with lists of the classes a student must take for her/his degree program Provides students with lists of the classes a student must take for her/his degree program

President’s Division Funding Requests for FY05-06 DARS DARS Performance Measures: Performance Measures: In three years, 60% of the programs will be encoded and fully operational. In three years, 60% of the programs will be encoded and fully operational. DARS will be working successfully with CMS-Student. DARS will be working successfully with CMS-Student. Student’s time-to-degree is shortened Student’s time-to-degree is shortened Tie to Strategic Plan Tie to Strategic Plan DARS supports the goals of the Strategic Plan by providing an advising tool to "improve academic advising in order to increase retention" and increase overall student satisfaction. DARS supports the goals of the Strategic Plan by providing an advising tool to "improve academic advising in order to increase retention" and increase overall student satisfaction.

President’s Division Funding Requests for FY05-06 Recruitment of Transfer and Recruitment of Transfer and First Time Freshmen $380,000 Continue highly successful chat sessions in which over 800 prospective students have participated to date; Continue highly successful chat sessions in which over 800 prospective students have participated to date; Sponsor two bus trips to campus from high schools in southern California; Sponsor two bus trips to campus from high schools in southern California; Re-instate telecounseling; Re-instate telecounseling; Increase travel to high schools and community colleges; Increase travel to high schools and community colleges; Develop new publications to assist in yield building strategies Develop new publications to assist in yield building strategies

President’s Division Funding Requests for FY05-06 Recruitment of Transfer and First Time Freshmen Recruitment of Transfer and First Time Freshmen Performance Measures: Performance Measures: Meeting the recruitment goals for both freshmen and transfer students for Fall 06 Meeting the recruitment goals for both freshmen and transfer students for Fall 06 highest ever attendance at Freshmen Admission Day, highest ever attendance at Freshmen Admission Day, 15% increase in freshmen applications, 15% increase in freshmen applications, 49% increase in freshmen admits, 49% increase in freshmen admits, 54% increase in attendance at our Spring Receptions, and 54% increase in attendance at our Spring Receptions, and significant rise in housing applications significant rise in housing applications

President’s Division Funding Requests for FY05-06 Recruitment of Transfer and First Time Freshmen Recruitment of Transfer and First Time Freshmen Tie to Strategic Plan: Tie to Strategic Plan: Several of the goals in the University's strategic plan tie in with our budget request. Specifically goals Ixd, Xa., Xb, and Xc. Our primary mission is to recruit a freshmen and transfer class that is representative of the California population and who are a "good fit" with the mission and values of HSU. Several of the goals in the University's strategic plan tie in with our budget request. Specifically goals Ixd, Xa., Xb, and Xc. Our primary mission is to recruit a freshmen and transfer class that is representative of the California population and who are a "good fit" with the mission and values of HSU.

President’s Division Funding Requests for FY05-06 Information Technology Consultant $57,000 Information Technology Consultant $57,000 handling of confidential student data; handling of confidential student data; rapid deployment of security patches; rapid deployment of security patches; automated prospective student communications and other specialized automated prospective student communications and other specialized

President’s Division Funding Requests for FY05-06 Information Technology Consultant Information Technology Consultant Performance Measures: Performance Measures: secure, reliable desktop computer systems secure, reliable desktop computer systems minimal productivity reductions resulting from functional interruptions of desktop systems minimal productivity reductions resulting from functional interruptions of desktop systems maintain optimal focus on the systems analysis and programming needs of Enrollment Management maintain optimal focus on the systems analysis and programming needs of Enrollment Management support continued aggressive, proactive recruitment efforts of the Office of Admissions. support continued aggressive, proactive recruitment efforts of the Office of Admissions.

President’s Division Funding Requests for FY05-06 Information Technology Consultant Information Technology Consultant Tie to Strategic Plan: Tie to Strategic Plan: Goals XVb & XVe. Enrollment Management staff provide vital services to the university which require efficient, reliable and secure use of desktop computer systems. Dedicated, specialized desktop system technical support is needed to accomplish this goal for Enrollment Management staff. Goals XVb & XVe. Enrollment Management staff provide vital services to the university which require efficient, reliable and secure use of desktop computer systems. Dedicated, specialized desktop system technical support is needed to accomplish this goal for Enrollment Management staff. Goal XVIIb strategy 2 & Goal IXd strategy 1. Personalized communications and presentation of detailed relevant information to prospective students makes a "good fit" more likely. Goal XVIIb strategy 2 & Goal IXd strategy 1. Personalized communications and presentation of detailed relevant information to prospective students makes a "good fit" more likely.

Questions and Answers