1. Admissions/Registrars & Athletics: How To Make It Work! Anthony Gallina, Coordinator, Undergraduate Admissions – Oakland University Christopher Goeth, Assistant Registrar– Oakland University

2. Through OU’s Lens NCAA Division I Horizon League 16 sports (no football) Semester based (fall, winter, summer) MACRAO Conference 2014. Presenters: Anthony Gallina & Christopher Goeth

3. Communication is Key Campus partners Admissions Athletic Compliance Financial Aid Academic Advising Athletic Academic Adviser Faculty Liaison MACRAO Conference 2014. Presenters: Anthony Gallina & Christopher Goeth Meetings and Committees How often? Who calls the meeting? How many representatives? Do you take minutes? Memories fail!!!

4. Challenges For Admissions Athletics recruit independently admissions Different times of year (NLI) Seeking students with different qualifications Press Releases (before student applied/processed) Coaches calling admissions at will, not following protocol Coaches hosting a student on campus and not giving admissions heads up Not communicating through compliance Dropping into admissions office on demand Signed students whom were not yet admitted having issues registering for orientation and housing Students incorrectly advised on required documentation for admissions application International PSA (prospective student athlete) MACRAO Conference 2014. Presenters: Anthony Gallina & Christopher Goeth

5. Resolutions Communication! Schedule regular meetings for updates Set guidelines for each office to follow This establishes boundaries for all that are involved Coaches can only contact compliance Compliance is only contact to admissions Admissions provides updates to Athletics Send admissions publications for coaches to use Understand Coaches Perspective Regional Rules Other ways to educate MACRAO Conference 2014. Presenters: Anthony Gallina & Christopher Goeth

6. Always Ask Would you do this for any student? MACRAO Conference 2014. Presenters: Anthony Gallina & Christopher Goeth

7. Registrar Overview Registration How to manage? Holds, Advising, Audits etc. Certification and Forms to Track Determine who creates and who requests completion A few types: Scholarship Award Certification Depends on grade roll – Can’t certify without current GPA Parts of terms – How long do you wait if you have a lot of parts? Transfer Eligibility Certification Eligibility for Competition (% of Degree, Sat Pro, 90/95 Rule) Annual APR non-retained/not registered retained will or will not graduate Graduated Retrained full or below full time MACRAO Conference 2014. Presenters: Anthony Gallina & Christopher Goeth

8. Know the Rules NCAA manual is free online Many exceptions and caveats Institutional Control President or Chancellor ultimately responsible Office outside of Athletics Create reference guides for most common rules Documentation, documentation, documentation Evaluate and document process Document communication File retention MACRAO Conference 2014. Presenters: Anthony Gallina & Christopher Goeth

9. Snapshot of Eligibility Rules Year of Full Time EnrollmentNCAA Standard (Article 14.4) Entering 2 nd Year Earned 24 credit hours (summer term credits can be used) Passed 6 credit hours during each term of academic year Credit hours may apply towards any academic program Good academic standing 90% GPA rule Entering 3 rd Year Must have a major declared (now credits must be program specific) Earned 18 credit hours during academic year Passed 6 credit hours during each term of academic year Credit Good academic standing Must have completed 40% of degree requirements Entering 4 th Year Same as 3 rd year requirements Must have completed 60% of degree requirements Entering 5 th Year Same as 4 th year requirements Must have completed 80% of degree requirements MACRAO Conference 2014. Presenters: Anthony Gallina & Christopher Goeth

10. Registrar Challenges Dedicated, partial or team approach At OU, we take a partial and team approach. The Assistant Registrar and Senior Association Registrar both are the main liaisons, while their respective primary duties are still mostly non-athlete related. Some Registrar’s have a staff member who’s primary duty is to monitor and certify athletes MACRAO Conference 2014. Presenters: Anthony Gallina & Christopher Goeth

11. Regional Rules No registration fee Divisions I, II and III athletics administrators, coaches and campus administrators in financial aid, registrar and admissions Future Regional Rules Seminar Dates and Sites May 11-14, 2015 - Indianapolis, Indiana June 8-11, 2015 - Denver, Colorado MACRAO Conference 2014. Presenters: Anthony Gallina & Christopher Goeth

12. Roundtable MACRAO Conference 2014. Presenters: Anthony Gallina & Christopher Goeth