1 KEYBOARDING POSITION 1.Sit up straight; hips back in chair 2.Feet flat on floor 3.Elbows at sides 4.Fingers curved over home row (A S D F J K L ;) 5.Palms NOT touching keyboard/desk 6.Eyes on copy

2 MICROCOMPUTER HARDWARE (Computer Equipment) 1.CPU: (Central Processing Unit) – process the flow of data between the computer’s other components; the brains of the computer 2.Monitor: video display output device; displays programs and data. (soft copy) 3.Keyboard: input device; inputs data Alphabetic keys – universal layout Function keys – (F1-F12) different use for each program Numeric keypad – calculator layout Cursor movement keys – arrows, page up home, end, etc. Special keys – alt, control, shift, etc.

3 MICROCOMPUTER HARDWARE (CONTINUED) 4.Storage Devices: input and output devices Hard Drive (my documents) saves items to CPU Flash Drive (aka: USB, memory drive, jump drive, thumb drive) 5. Printer – produces hard copy Laser printer – uses a beam of light and toner Ink jet printer – uses an ink cartridge 6.Networks – allow computers to exchange data and to share software and devices, such as printers. H:\drive (your ID number) – saves to the server

4 You are doing a great job. SS ________ You are my best class. DS Blank Line You are my best class. DS Blank Line You are my best class. DS Blank Line ________ LINE SPACING EnterBlank Lines Abbreviations Single Spacing10SS Double Spacing21DS Triple Spacing32TS Quadruple Spacing43QS Everyone earned an “A”. TS Blank Line Everyone earned an “A”. TS Blank Line Everyone earned an “A”. TS Blank Line

5 PUNCTUATION PunctuationSpacesFollowing CommaOne(1) Semi colon ; One(1) Period following an abbreviation One(1) Period following end of sentence Two(2) Internal period c.o.d. & a.m.None(0) Period at the end of a paragraph None(0) Colon : before a listing Two(2) Internal colon 8:30None(0) End of sentence punctuation ( ?, ! ) Two(2)

6 Margins: Left1inch Right1 inch Top1 inch Bottom1 inch Line Spacing: Single Spacing Tabs: ½” (inch) intervals Line of Print: 6” (inches) Insert Mode: ON (anything keyed will be inserted between existing text) OVR OVR - Overtype Word Wrap: ON (text automatically moves to the next line) Toggle Keys: Have 2 states – ON or OFF (Shift, Control, Alt) MICROSOFT WORD DEFAULTS 1” VIEWS: Normal, Web Layout, Print Layout, Outline HEADERS & FOOTERS: Seen in Print Layout View

7 STANDARD PAPER SIZE 8 ½ ” x 11” Horizontal (across, side to side) = 8.5” Vertical (top to bottom) = 11” 1” 1.25” 11” 8.5” horizontal line of print vertical line of print 6” 9”

8 ORDERED & UNORDERED LISTS An ORDERED LIST is – a list of information that is numbered. An UNORDERED LIST is – a list of information that is marked by bullets or symbols To Create an Ordered or Unordered list: Click on the number/bullet (icon) & begin typing OR Select (highlight) your text Go to Home tab and the Paragraph group Select the Bullets icon or the Numbering icon Format all titles to UPPER CASE

9 PROOFREADING MARKS,. # ( ( lc stet a Insert red Insert Punctuation Also go to the store. Insert PeriodI will pass this class Add Space togo Transposeb a o t Deletegirl Close upcl ose Capitalizetuesday Lower CasePeriod Stet I am very cold.

10 MS WORD SELECT COMMANDS SELECT a CharacterLeft Click, Hold & Drag SELECT phrases, sentencesLeft Click, Hold & Drag SELECT a WordDouble Click Word SELECT lines, paragraphsSelect Bar

11 MS WORD DELETE COMMANDS Delete a Character1.Backspace (left) 2. Delete (right) Delete phrases, sentences, paragraphs, etc. 1. Select (highlight) & Delete Delete a Word1.Ctrl + Backspace (insertion point at end of word 2. Ctrl + Delete (insertion point at front of word)

12 Personal Business Letter o Vertically Align letter: Page Layout, Page Setup, Layout, Center o Block Style: all lines begin at left margin (no indentions) o Mixed Punctuation: colon after the salutation & comma after complimentary close Return Address Date Line Letter Address Salutation Complimentary Close Xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx. Xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx. Xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx. Body Writer’s Typed Name QS

13 INSERTION POINT MOVEMENT One Character One Line One Word LeftCtrl + Left Arrow One Word RightCtrl + Right Arrow End of LineEnd Beginning of LineHome Beginning of DocumentCtrl + Home End of DocumentCtrl + End RightLeft DOWNDOWN UPUP

14 Memorandums (memos): correspondence used within an organization. 1.To Use Memo Template: FILE Menu, NEW 2.MEMOS tab 3.Choose PROFESSIONAL MEMORANDUM 4.Fill in guide words data and then key body 5.Type your initials in uppercase if the memo is NOT from you Identify the job – name, period, document name Memorandum Template

15 Guide Words Body Company Name Memorandum Template xx Reference Initials